Our Client is a company that designs, produces and markets high
end gift items mainly out of stone, fiber and wood.
They
are currently looking for a personal
assistant who
would be reporting to the company´s managing director.
·
Devising and maintaining office systems, including data
management and filling
·
Arranging travel, visas and accommodation and, occasionally,
travelling with the manager to take notes or dictation at meetings or to
provide general assistance during presentations
·
Screening phone calls, enquiries and requests, and handling them
when appropriate;
·
Organizing and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of
the manage
·
Carrying out background research and presenting findings and
producing documents, briefing papers, reports and presentation
·
Organizing and attending meetings and taking minutes and
ensuring the manager is well prepared for meetings
·
Liaising with clients, suppliers and other staff and regularly
visiting productions sites in and outside Nairobi.
·
Coordinating projects and research and taking responsibility for
accounts and budgets
·
Being involved in the decision making process, taking on some of
the manager's responsibilities and working more closely with management and
deputizing for the manager,
·
Making decisions and delegating work to others in the manager's
absence;
Key Skills needed are as follows:
·
Bachelors degree and experience in similar employment
·
Very good spoken and written English
·
Very good communication skills
·
Very good negotiating skills when dealing with suppliers
·
Internet research skills
·
Microsoft office: Excel, Word, Outlook & PowerPoint.
·
Very good spoken and written English
·
Photoshop, Illustrator, accounting skills and a driving license
would be an added advantage
Salary: 25,000-
40,000
Email: alternatedoors@gmail.com
Email: alternatedoors@gmail.com
