Purpose:
As part of the Country Management Team, the Director of Finance will provide strategic financial management and leadership, ensuring appropriate systems, procedures and controls are in place to support the continued growth of the country programme.
As part of the Country Management Team, the Director of Finance will provide strategic financial management and leadership, ensuring appropriate systems, procedures and controls are in place to support the continued growth of the country programme.
Job Title: Director of Finance
Location: Nairobi Kenya
Reporting to: Country Director
Probationary Period: Six months
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
- mission
driven
- customer
focused
- results
orientated
- pioneering
- sustainable
- people centered
Key Responsibilities
Financial Management and Reporting
- Ensure timely
accurate preparation of the organisation’s monthly financial management
accounts effective management of a team of accountants, IT and
administrators. Implementation of effective controls and
processes. Identification of risks and efficacy opportunities
- Prepare donor
financial reports in line with donor reporting requirements and standards:
close liaison with budget holders and Country Management Team (CMT)
- Coordinate the
financial audit, preparation of statutory accounts and subsequent annual
reports for CMT and MSI: comprehensive planning, data preparation and
coordination with MSK Internal Auditor and CMT
- Ensure contractual
obligations are financially sound and appropriate for the organisation:
Closely monitoring all contractual obligations, raising concerns with CMT
and seeking counsel where appropriate
Measure
- Accurate
accounts submitted on or before deadline
- Reports
submitted in time and accepted by donors
- Unqualified
annual audit
- No
financial loss suffered by MSK as a result of signed financial contracts
Treasury
- Coordinate and
maintain a cash flow management and forecasting system whereby
adequate funds are available for programme needs: following up and
ascertaining donor cash inflows, strict expenditure control and a
strong understanding of programme requirements
- Manage
investments, debtors, creditors and advances from donors and their
accurate recording and reconciliation on the Balance Sheet:
Establish/manage strict procedures to ensure effective oversight of all
transactions.
- Ensure that all
statutory requirements are met on time i.e. PAYE, VAT, Income Tax, Pension
and WIBA etc: compliance necessary to protect the organisation against
lawsuits, penalties and similar financial losses
- Monitor
fluctuations in foreign exchange to minimise the organisation’s exposure
to adverse movements: closely monitoring various publications, expert
opinions, Government policies, behaviour of donor countries, activities in
the financial sector and other sources of information
Measure
- Cash
resources available when needed for programme activities
- No
financial losses incurred as a result of poor investment decisions and
ineffective debtor and creditor management
- No
queries received from Kenya Revenue Authority or any other regulatory body
- No
avoidable exchange losses
Budgeting
- Ensure timely
preparation of annual operational and capital budgets, performing
revisions where appropriate: solid budgets prepared with budget holders as
the basic guiding tool for the optimal use of MSK’s resources to achieve
the organisation’s objectives
- Monitor
expenditure trends and provide timely advice and explanation on potential
over or under spends to programme managers and senior management: to
allow managers to make required adjustments to their plans with
appropriate priorities
- Monitor
programme support costs and ensure they are in line with agreed budget
plans: to ensure that resources are used efficiently and
effectively
- Maximise
resources and funding to ensure that optimal value for money is attained
for the organisation Clearly defining income/cost ratio, ensuring budget
holders have appropriate finance skills to meet optimal value, roll out
training as required
Measure
- All
activities in the Programme of Work uninterrupted by poor planning
- Accurate
information reaching managers and senior management at least one
month before the time to which it applies
- Accurate
monthly management reports showing variances and appropriate comments
submitted regularly every month
- Evidence
to be shown through financial indicators of optimal use of resources
Information Systems and Internal Controls
- Ensure
organisational internal controls and systems are maintained and adhered
to: Identify key risk areas and ensure these are addressed
- Ensure any
changes in legislation or organisational structure are reflected without
delays in internal controls and systems: maintain effective and topical
control structure
- Oversee the use
of the financial software package SUN System: As a key feature of
the organisation’s information management system
Measure
- Documentary
evidence that policies, systems and procedures are developed or
updated
- No
loss or misbehaviour arising from delay in adjusting internal controls and
systems
- Accurate,
timely, complete and relevant information made available to all managers,
Country Management Team , and MSI where necessary
Human Resources
- Lead and manage
members of the finance team to build their capacity and strengthen
competency and professional development: this will help maximise the
performance of the staff in the finance team and enhance their job
satisfaction
- Provide
technical financial staff training where necessary : i.e. On- the- job
-training ,through coaching or formal short courses facilitated by
managers themselves to develop t skills and knowledge
- Conduct
regular staff performance appraisals, monitoring progress and
setting objectives: this is part of the organisation’s performance management
system and performance appraisal system to assess employee performance and
motivation
- Review the
operational structure of the finance department to ensure that all
roles and responsibilities are relevant to the needs and demands of the
organisation: an efficient, effective and flexible structure
is desirable for organisational success
Measure
- High
performance appraisal scores- above average
- Each
performance appraisal must show that previously existing technical
financial training needs have been satisfied
- Documented
performance objectives , performance discussion notes and properly
completed performance appraisal forms
- Documentary
proof of a sound departmental structure
Qualifications, Experience and Skills
Qualifications:
Qualifications:
- A professional
qualified accountant (ACA, ACCA, CIMA or CPA)
- A Bachelor of
Accountancy degree or equivalent
Experience:
- Significant
experience in a similar position at senior management level, with ideally
both NGO and private sector exposure
Skills/ Knowledge:
- Excellent knowledge
of financial management systems and reporting
- Knowledge of
USAID and DFID reporting requirements
- Ability to
perform under pressure, handle heavy workloads; and meet stringent
reporting deadlines
- Strategic
thinker, excellent analytical skills
- Computer
literate and hands-on experience with computerised Accounting Systems;
knowledge of SUN Systems is desirable
- Able to
communicate effectively at all levels. Excellent verbal,
written and presentation skills
- Cross-functional
team player
- Relationship building
and negotiation skills
Attitude / Motivation:
- Result oriented
- Customer and
Quality focused
- Highly motivated
and enthusiastic
- Professional
approach
- Show an
understanding and commitment to MSK’s mission and organizational values
- Pro Choice
- Cultural sensitivity
How to apply
For interested candidates please visit the following website and
submit your applications on or before 26th April 2013
Job Title: Medical Adviser – Social Franchise
Location: East Africa
Accountable to:
- Director within
MDT
- Reporting to
AHME project management team for aspects of the project
Probationary Period: 6 months
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas.
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas.
The UK division provides services to men and women over 130,000
times a year.
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
- mission
driven
- customer
focused
- results
orientated
- pioneering
- sustainable
- people centered
Key Responsibilities
Quality Assurance
Quality Assurance
- Develop and
implement a 5 year strategy for quality assurance within social franchise
ensuing alignment with the MSI Quality Assurance Framework and adherence
to AHME project requirements
- Lead the
development, review, update and implementation of the MSI clinical
standards in SRH and integrated disease services for social Franchise,
ensuring they are aligned with WHO, MSI and national guidelines
- Lead the
development, review, update and implementation of the MSI process
for monitoring quality in SRH and integrated disease services for social
Franchise, ensuring alignment with national systems and adherence to AHME
project requirements
- Develop a system
for monitoring major and minor complications in SF and forming and
following up of action plans where required
- Co-ordinate the
programme for monitoring of social franchise programmes across the partnership
- Provide ongoing
support and up to date information in regards to safe abortion, SRH and
integrated services as required to MSI regional and
franchise offices
- Participate the
annual strategy development and business planning for the Medical Development
and Social Franchise teams
- Contribute to
the annual quality assurance reports for SF and MDT
Measure
- Strategy
developed and agreed with head of MDT and project manager AHME and aligned
with MSI QAF
- Quality
scores for SF participating in AHME
- Strategy
developed and agreed with head of MDT and project manager AHME and aligned
with MSI QAF
- Strategy
developed and agreed with head of MDT and project manager AHME and aligned
with MSI QAF
- Procedure
for establishing measures of assessments with roll out date agreed with
head of MDT and SF
- Quality
scores for SF participating in AHME
- As
per MDT incident reporting policy
- Regular
reporting to MDT and SF teams
- Modify
and produce training materials where required
- Contribution
to annual report
Training and Capacity Building
- Responsible for
monitoring the effectiveness of technical assistance, training and support
throughout the Social Franchise Partnership.
- Work closely
with third party service providers and partners to ensure alignment with
training materials and processes.
- Have oversight
of training programme provided by third party service providers ensuring
they meet MSI standards
Measure
- By
quality scores for participating SF
African Health Markets Equity (AHME)
- Work in
partnership with the Health Markets Team to support the scale up of
provider networks and scope of services through social franchising in
Nigeria, Ghana and Kenya while ensuring high levels of quality are
implemented and maintained.
- Work in
partnership with the Health Markets Team to ensure quality within the AHME
project is rolled out according to project specification
- Develop quality
standards for entry assessment, performance improvement and maintenance of
Social Franchisees
- Ensure alignment
of MSI, ‘Safecare’ and National standards for quality
- Implement and
monitor quality standards according to MSI methodology and in accordance
with AHME project requirements
- Report on
defined quality matrix to Donors, MDT and other partners as determined by
the AHME project manager
- Review
Government standards for reporting within Nigeria, Ghana and Kenya and
align AHME standard accordingly
Measure
- Determined
by project specification years 1-5
- Determined
by project specification years 1-5
- Determined
by project specification years 1-5
Disease integration
Ensuring the implementation of existing MSI standards and
monitoring for the following:
- Post abortion
care
Development of non family planning standards and monitoring
systems, adhering to National Guidelines in line with project specification
proposal as follows;
- Maternal Health
(including antenatal care, attended delivery and post natal care) and
perinatal conditions
- Cervical cancer
screening
- HIV integration
- Tuberculosis
- Malaria
- Diarrheal
disease
- Acute
Respiratory Infection
- Nutrition
- Iron folate
- Multivitamins
Conferences and seminars
- Participate in
organising and presenting at MSI, MDT and Social Franchise conferences
and seminars
- Participate in
Donor and other third party conferences and meetings
Skills and Experience
Qualifications:
Qualifications:
- Clinical
qualification such as a nurse, midwife, doctor
- Further
qualification e.g. MSc in Health/Management or related discipline
(desirable)
- Qualification in
quality systems (desirable)
Experience:
- A minimum of 5
years working at management level in a healthcare organisation, with
decision making roles.
- Recent
experience of applying Quality Assurance systems at a senior level
- Developing and
implementing policies and standards across complex organisations
- Development and
implementation of monitoring systems across complex organisations.
- Conducting
quality auditing and monitoring
- Data analysis
and action planning
Skills:
- Excellent
communication and influencing skills to work independently and in teams
- Excellent
written and spoken English
- Ability to
interface at all levels with a commitment to delivering the highest
standards of quality in healthcare.
- Decision making
abilities
- Ability to
analyse and interpret data
- Ability to
produce and present reports at Executive and Board level
- Ability to
produce and present reports downstream to providers and in country teams
- Strong IT skills
in Word, Excel, Power-point
- Interpretation
of national and international guidance
- Presentation and
training skills
Attitude / Motivation:
- Pro-choice
- Assertive and
diplomatic
- Able to be
flexible and adaptable in the working environment
- Team player,
enjoys working across teams and collaboration
- Self motivated
- Results and
outcomes focused
Applications quoting the position title with detailed CVs with
contact details of 3 referees (2 of which should be immediate former
supervisors) should be submitted to:
People and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
On or before 19th April, 2013
NB: Please clearly indicate on the subject as ‘Medical Adviser- Social Franchise’
Marie Stopes International is an equal opportunity Employe
pd@mariestopes.or.ke
Marie Stopes Kenya
On or before 19th April, 2013
NB: Please clearly indicate on the subject as ‘Medical Adviser- Social Franchise’
Marie Stopes International is an equal opportunity Employe
