Administrative Assistant Job in Nairobi Kenya


Position: Administrative Assistant

Industry: BPO

Location: Nairobi

Our client, a fast growing specialized BPO firm seeks to recruit an Administrative Assistant to perform a wide range of administrative and office support activities for the department, managers and supervisors to facilitate the efficient operation of the organization.

Key Tasks and Responsibilities
  • Assume receptionist duties, greet public and refer them to appropriate staff members, attending phone calls and  replying to the emails received by the client
  • Retrieve documents from filing system
  • Resolve administrative problems and inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meeting, appointments and travel arrangements for managers or supervisors
  • Prepare agendas and schedule for meetings then record, compile, transcribe and distribute minutes of meetings
  • Coordinate maintenance of office supply inventories
  • Coordinate and maintain records for staff, telephones, parking and petty cash
  • Assist staff with administrative duties and completion of necessary statistical reports as requested
  • Cooperate in the maintenance or modification of database management for quality assurance
  • Distribute incoming mail and prepare outgoing mail including bulk mail
  • Maintain front desk area, keeping it clean and free from clutter
  • Maintain appropriate interpersonal relationships with employees, peers and customers
Professional Skills and Competencies
  • A  Diploma in business related field
  • Minimum 1 year clerical or administrative experience
  • Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
  • Knowledge of general office machines and telephone
  • High degree of discretion dealing with confidential information
  • Ability and willingness to work some early mornings, evenings and weekend days
To apply, send your CV only to cvs@flexi-personnel.com before Friday 27th April 2013. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.