Administrative Assistant Job in Kijabe


The mission of Care of Creation Kenya is to pursue a God-centered response to the environmental crisis in Africa which brings glory to the Creator, advances the cause of Christ, and leads to a transformation of the people and the land that sustains them.

To accomplish this mission, Care of Creation Kenya (CCK) is seeking to employ a qualified individual for the following position:

Job Title: Administrative Assistant
 
Location: Kijabe (Care of Creation Kenya office at Moffat Bible College)
 
Reports To: The Executive Director 

General Summary:    
 
This person will facilitate effective communication between program staff and amongst program partners and beneficiaries while providing competent administrative and financial oversight for the organization.

Essential Qualifications
  • Must be able to relocate close to Kijabe
  • Mature Christian of unquestioned personal integrity
  • Excellent communication and administrative skills
  • Strong book-keeping / accounting skills and knowledge of payroll requirements
  • Strong computer proficiency (including Word, Excel, Outlook, QuickBooks, etc.)
  • Must be a self starter who takes initiative, requires little supervision, and who identifies how to advance program goals when administrative tasks are not pressing
  • Minimum grade of C+ in the Kenya Certificate of Secondary Examination
  • Diploma or Higher Diploma in Business Administration or Office Management
Preferred Qualifications
  • Past experience in working for a Christian NGO
  • Age 25 years or older
Key Responsibilities and Duties

Office Administration and Communication
  • Facilitate the efficiency of verbal and email communication between staff members and with schools, farmers, communities, or other CCK partners.
  • Clearly articulate the vision and ministry of CCK to visitors and partners as needed.
  • Assist in the planning, organizing, and coordination of training seminars or other activities of the Executive Director.
  • Be able to maintain and update inventories, databases, format tables, produce reports, etc.
  • Maintain proper records for CCK programs and personnel
  • Maintain CCK office and supplies
  • Perform administrative tasks in Nairobi as required
Finance
  • Maintain an accurate book-keeping and filing system to account for all financial matters
  • Coordinate and implement office services such as payroll
  • Monitor balances and conduct needed banking, including payments to NHIF, NSSF, PAYE, etc.
  • Manage day-to-day functioning of the finance system including cash disbursements, the issuing of receipts, etc.
  • Produce financial reports
Application Procedure (All Items Below Must Be Submitted

1)    Submit a letter of intent explaining why you want to work for CCK and why you are qualified for this position.  
 
2)    Submit a 1 page description of your personal testimony and experience as a Christian.
 
3)    Submit your CV and provide FOUR references, including TWO references from your most recent employers, and TWO character references.  Include their phone numbers and email addresses.
 
4)    Submit written answers to the following items / questions:

A. Briefly describe your primary goals in life.
 
B. Briefly describe your experience relating to the position for which you have applied.
 
C. What spiritual gifts do you feel God has given to you?
 
D. What is your current salary level?
 
E. CCK is a faith-based mission organization that depends upon charitable donations from churches and Christian foundations.  Based on this understanding, what are your salary expectations for the advertised position?

Note:  The organization prefers that you submit your application materials electronically to the Project Manager at this address: Antony Muga (amuga@careofcreation.org) 

Application deadline:  April 30th, 2013