Job Description:Accounts Payable Clerk
Department:Finance Department
Company Description
Sanergy is a social venture that aims to build a sustainable sanitation network
throughout Nairobi's slums, by creating a network of local entrepreneurs who
run small-scale sanitation centers. Department:Finance Department
Company Description
It is our goal to provide affordable, accessible and hygienic
sanitation services to individuals, thereby making a valuable contribution to
their communities.
Under the Fresh Life brand, we have launched our first toilets
in Nairobi and plan to expand rapidly during the upcoming months.
Role & Responsibilities:
The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office. The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.
Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents.
Description
Role & Responsibilities:
The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office. The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.
Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents.
Description
Key duties/responsibilities of the Accounts Payable Clerk shall
be to:
Pay vendors, including;
- Scheduling and
preparing payments to suppliers and service providers
- Resolving
purchase order, contract, invoice, or payment discrepancies and documentation
- Ensuring credit
is received for outstanding memos
- Issuing
stop-payments or purchase order amendments
- Reconciling
processed work by verifying entries and comparing system reports to
balances.
- Preparing
entries to charge expenses to accounts and cost centers by analyzing
invoice/expense reports, liaising with procurement and warehouse officers
recording entries.
- Organizing and
maintaining documentation for filing by Finance Department at head office
- Maintain cheque
register for all cheque payments.
Maintain petty cash, including:
- Disbursing petty
cash for small items required by facility and field staff following
approval and standard operating procedures of Finance Department
- Obtaining and
retaining all appropriate documentation for petty cash purchases
- Verifying all
documentation received
- Reconciling
daily petty cash follows up and resolves any discrepancies
- Preparing
entries to charge expenses to accounts and cost centers by analyzing
invoice/expense reports, liaising with procurement and warehouse officers
recording entries.
Prepare staff reimbursements, including:
- Reviewing staff
reimbursement claims and receipts to ensure completeness, accuracy and
appropriateness
- Preparing and
organizing expense reimbursement reports and receipts for review by
Finance Manager
- Resolving any
discrepancies with staff claims
- Preparing
payment of duly approved staff reimbursements
- Prepare entries
to charge expenses to accounts and cost centers by analyzing reimbursement
reports, recording entries.
- Reconcile
processed work by verifying entries and comparing system reports to
balances
- Organize and
maintain documentation for filing by Finance Department at head office
Other Duties, including:
- Verifying vendor
accounts by reconciling monthly statements and related transactions
- Maintaining
ledgers by verifying and posting account transactions for accounting of
transactions
- Maintaining
reports for sales taxes by calculating requirements on paid invoices.
- Proactively
looks for operational efficiencies and policy and procedural enhancements
to improve internal controls
- Work closely
with the Procurement Office, Warehouse Staff and Finance Manager to ensure
smooth operation of all finance and accounting matters in Mukuru office
- Help develop and
maintain the file system and procedure manuals
- Maintain
supplier relationships with Procurement Coordinator
Requirements/Qualifications
- High School
Graduate
- Minimum of CPA 1
Qualifications.
- At least 1 year
of experience working within a finance or accounts department
- Good
understanding of accounting processes and procedures
- High Proficiency
in Computer software including Office and Google applications, familiarity
with professional accounting, payment tracking or enterprise resource
planning software a plus
- Exceptional
organizational skills with proven ability to prioritize competing
deliverables
- Strong
interpersonal and communication skills
- Proactive, team
player with demonstrated resourcefulness and problem solving capabilities
- Honest and high
degree of integrity.
- Willingness and
ability to work under pressure
- Enthusiasm for
working in a unique, dynamic, fast-paced Start-Up environment
If you are interested, please send your application
online
