African Development Bank
Vacancy Notice :N°ADB/13/024
Position Title: Secretary / Receptionist
Position N°:50067483
Closing Date: 22nd February 2013
Department / Division: East Africa Regional Resource Center, (EARC)
Supervisor’s Title: Regional Director, EARC.
EARC-Nairobi Objectives:
The African Development Bank’s Regional Resource Center in
Nairobi, Kenya (RRC-Nairobi) has been established to strengthen dialogue
between the Bank and regional Governments, development partners, the private
sector, and the civil society, in the design of its development policy and programs,
as well as on implementation, monitoring and evaluation of the poverty
reduction strategy.
The office also seeks to assist the operational functions of the
Bank Group in launching and follow up of projects and programs in Kenya,
Uganda, Tanzania, Rwanda, Burundi, and Seychelles; with operational support to
Ethiopia, Djibouti, Sudan, South Sudan, Eritrea, Comoros and Somalia.
The functions of the office fall under the major areas of:
country programming, project administration, promoting participation, regional
integration, and aid co-ordination, in line with the partnership principles and
with a view to increasing development effectiveness and impact.
The Bank invites applications from suitably qualified candidates
to fill the vacant position of a Secretary / Receptionist.
This is a local position, which does not attract international
terms and conditions, and posting will be in the Regional Resource
Centre-Nairobi of the African Development Bank Group.
ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN
KENYA WILL BE CONSIDERED FOR THIS POSITION.
THE BANK DOES NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND
RELOCATION.
Duties and Responsibilities
Under the overall administrative authority of the Regional
Director for the East Africa Regional Resource Centre (EARC) and the day to day
direct supervision of the Finance and Administration Officer the main
responsibilities of the Secretary/Receptionist will be the following:
- Providing
general secretarial assistance to the Office, Field Staff and visiting
Missions as well as provide back up to Secretary to the Regional Director.
- Receiving
visitors, responding to routine requests for information, receiving and
screening all correspondences and distributing them to various offices.
- Coordinate and
monitor multiple and diverse work processes and activities to ensure that
management decisions are properly carried out and products are delivered
in a timely manner;
- Be accountable
for the smooth operation of the office work, support work and related
systems within the Office by organizing and coordinating workflow.
- Contribute to
the organization of EARC events and ceremonies;
- Support office
administration activities including management of stationery and
consumables stores, processing of missions in the system and travel
booking.
- Ensure quality
of documents requiring the Regional Director and other Staff’s approval
and/or signature;
- Perform any
other duties reasonably requested by the Regional Director and other Staff
in the Regional Resources Center.
Selection Criteria (including skills, knowledge and experience
required)
- At least a
Bachelor’s degree or its university equivalent in Business Administration
or other related field; or Matric Certificate or Advanced Level
Certificate plus four(4) years further study in professional secretarial
and office management or public relations qualifications.
- A minimum of
four (4) years of relevant professional experience and holding a similar
position in an international Organisation.
- Thorough
knowledge and use of all relevant computer software and the ability to
help organize data and information retrieval systems;
- Good filling and
organizational skills;
- Good
interpersonal and verbal communication skills;
- Proven ability
to work effectively in a team-oriented, multi-cultural environment and to
function effectively as a member of various groups;
- Strong written
and verbal communication skills in English with knowledge of French
language
Terms of Employment
Three years on a fixed-term contract with possibilities of
renewal based on performance.
Only applicants who fully meet the Bank’s requirements and are
being considered for interview will be contacted.
Applicants will only be considered if they fully complete
on-line, the Personal History Form (PHF), available from the Bank’s web site,
and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and
nationality.
The President, AfDB, reserves the right to appoint a candidate
at a lower level.
The African Development Bank is an equal opportunities employer
and female candidates are strongly encouraged to apply.
