IntraHealth International believes in a world where all people
have an equal opportunity for health and well being.
IntraHealth International supports health workers to succeed,
improve policies and systems for a strong workforce, and extend health services
to meet communities’ needs.
Working in close partnership with the Ministries of Health, the
leading health training institutions in Kenya, and the National Health Training
Working Group among others, the project will build responsive, country-led
training systems to improve health sector outcomes and the accessibility and
quality of health workforce training in Kenya.
IntraHealth International is seeking highly effective and
experienced professionals to fill the positions described below:
1. Data Systems Manager
Ref: FKP/02/2013
Reporting to the Senior Manager Technology and supervising the
Data Systems Officer, the Data Systems Manager works with stakeholders at the
Ministries of Health, Regulatory Bodies and Training Institutions to develop
information systems on health workforce training.
The information systems are crucial for health workforce
planning, assessment of training needs and validation of CPD credits for
re-licensure of health care workers.
Key duties and responsibilities
- Develop health
workforce information systems to support the Ministry of Health,
Regulatory Bodies and Training Institutions. The systems are based on the
IntraHealth IHRIS suite of applications (www.ihris.org).
- Integrate the
health workforce information systems with other similar information
systems, for example, regulatory bodies, training institutions and other
health management information systems.
- Liaise
extensively with stakeholders such as the government and other development
partners in the development of health workforce information systems.
- Offer technical
expertise in the development of new information and data capture systems
or enhancement of existing systems
- Coordinate
information system development across multiple projects
- Develop and
maintain documentation on existing information systems, for example,
technical guides and conduct operational and end user training
- Develop
relationships with partners and participate in information systems working
groups or steering committees responsible for overseeing the evolution and
development of health management information systems in Kenya
Person Specification:
The ideal person should possess the following:
- A Master’s
degree in Computer Science, Information Systems or in any related field.
- Candidates with
Bachelors Degree in the relevant fields and in possession of extensive
Information Systems experience will be considered.
- A minimum of 5
years hands on technical experience in creating and managing information
systems for decision making.
- Ability to
translate client needs into detailed software development requirements.
- Knowledge of
requirement development tools, for example, CaseComplete would be an added
advantage
- Proven software
development experience and extensive knowledge of software development and
enterprise software applications. Hands on in MySQL database design, PHP,
Linux and Apache
- Excellent
information systems, project management skills, analytical skills, problem
solving skills, Good interpersonal and communication.
2. Compliance and Training Officer
Ref: FKP4/02/2013
Reporting to the Senior Manager Regulatory Bodies the Compliance
and Training officer will work closely with the Curriculum Instructional Design
Manager to facilitate program activities relating to curriculum development and
review, program compliance to technical and financial obligations and
establishment of inventories of courses and curriculum accredited for in
service and pre-service training.
Key duties and responsibilities
- Facilitate
trainings, workshops, symposia and other project activities that are in
line with project priorities.
- Compile cross
cadre Continuous Professional Development (CPD) courses and activities
that can be accredited by regulatory.
- Participate in
identification of suitable and cost effective methodologies of teaching
and learning.
- Support
implementation and compliance to training standards by training institutions
- Support
establishment of training evaluation tools and compile program activity
reports
- Support adoption
and utilization of training database by regulatory bodies.
Person Specification
The ideal person should possess:
- A Bachelors
Degree in Education, Curriculum Instructional Design or any other
relatedfield.
- A minimum of 3
years work experience in project management in Human Resource Development
NGO,
- Understanding of
technical and financial compliance to USAID funded projects will be an
added advantage.
- Excellent
written and spoken communication skills, analytical skills, problem
solving skills and ability to develop and sustain good interpersonal
relations.
3. Programme Officer
Ref: FKP3/02/2013
Reporting to the Assistant Director Systems Strengthening the
Program Officer will work closely with the Continuous Professional Development
(CPD) Manager to support the project team lead in ensuring timely report
generation after meetings, field visits, workshops and conferences.
The Programme Officer will work with Monitoring and Evaluation
team in ensuring all generated concept papers, proposals, best practice
documents and other project related reports are stored and tracked efficiently.
Key duties and responsibilities
- Support the team
lead in development and implementation of work plans.
- Initiate and
manage training seminars and workshops
- Facilitate the
production of program reports
- Prepare reports
of program activities
Person Specification
- A Bachelors
Degree in Project Management, Business Administration or any other related
field.
- At least 3 years
similar work experience in an NGO set up.
- Good report
writing skills
- Experience with
USAID funded projects will be an added advantage.
- Excellent
communication skills, analytical skills, problem solving skills and
ability to develop and sustain good interpersonal relations.
4. Project Accountant
Ref: FKF/02/2013
Reporting to the Assistant Director Finance the Project
Accountant will provide support in the Finance and Accounting Function of
Intrahealth International.
Duties and Responsibilities
- Follow up on
staff advances/ receivables
- Check for the
accuracy, completeness, adequacy of supporting documents accompanying the
Travel Reimbursements Forms (TRFs), and Regional Hub Float
accountabilities ensuring compliances with donor and organizations’
policies & procedures
- Ensure all
amounts paid to the organizations in liquidation of travel advances are
receipted and banked promptly
- Generate
Adjusting Journal Vouchers (AJVs) for all approved Travel Reimbursement
Forms (TRFs), Regional Hub Floats and other forms of accountabilities and
ensure that once reviewed and approved, they are accurately posted into
the accounting system in a timely manner
- Prepare a
Receivables Ageing analysis on a monthly basis ensuring documented
follow-up of long outstanding receivables.
- Ensure the
General Ledger is up to date in relation to AJVs for approved Travel
Reimbursement Forms (TRFs), returned monies and other forms of
accountabilities.
- Prepare Bank
reconciliations for all bank accounts and submit for review and approval
within the prescribed timelines.
- Take the lead in
compiling accruals and preparation of necessary AJVs in relation to all
unpaid obligations at the month end, ensuring that all amounts are
captured accurately, traceable to the source documents and coded to the
correct projects.
- Co-ordinate the
month-end Field financial reporting process to ensure that the soft copy
final report is submitted to Headquarters within the prescribed timelines
- Reconcile the
monthly Headquarter Financial (Serenic) uploaded reports with the Field
Office’s accounting records (QuickBooks), within two weeks from the date
the Serenic reports are uploaded.
- Ensure any
variances between Serenic and QuickBooks reports are highlighted,
addressed, understood and resolved in a timely manner.
- Compile monthly
detailed expenditure reports for each project code for distribution to the
Supervisor by the 15th of each month.
- Manage the Duty
& Tax exemptions process by ensuring exemption applications (DA1 forms)
are prepared in a timely, accurate and complete manner in compliance with
the organizations’ policies and procedures and donor regulations.
- Oversee the
management of Petty Cash in the office
- Provide support
to the Grants portfolio as required.
Person specification
- A Bachelors
degree in Commerce or any relevant field
- At least 3 years
experience in busy accounting department.
- Experience in
USAID rules & regulations
- Experience in
donor funded organization is preferred.
- Minimum of CPA
II
- Well developed
Interpersonal skills
- Proficiency in
Quickbooks
- High integrity
and initiative
- Ability to work
with minimum supervision.
- Good oral and
written communication skills.
- Ability to
deliver on tight deadlines.
- Ability to work
under pressure
- Attention to
detail
- Well developed
time-management skills
5. Monitoring and Evaluation (M & E) Assistant
Reporting to the Assistant Director monitoring and Evaluation
the M &E Assistant will provide support to the monitoring and evaluation
unit to ensure efficient and effective operation of the M & E unit.
Duties and Responsibilities:
- Work closely
with M&E team in the planning, implementation and monitoring of the
FunzoKenya Project;
- Maintains the
Project Information or Database system (including entry, editing and
reporting of Project data) to a high level of accuracy and completeness;
- Assists the
M&E Department in the Project implementation of M& E activities,
which includes but are not limited to:
- Updating of the
Performance Monitoring Plan (PMP); as needed
- Updating the
Learning Documentation and Development Plan (LDDP) document as needed
- Facilitate in
preparatory activities related to field work – assessments, evaluations,
surveys (i.e. liaise with Operations/Logistics; printing of field manuals,
etc.)
- Populate the
quarterly reporting template for the project
- Following input
from M&E Officer, Assistant Director and Communication and Knowledge
Management Officer, compile the M&E work plan & M&E
projections in MS Excel
- Keep M&E
department meeting minutes
- Track M&E
activities using existing tools/ templates as per guidance of M&E
Officer / Assistant Director of M&E Work closely with Communication
and Knowledge Management Officer to document lessons learned and best
practices of the project;
- Assist in the
compilation and dissemination of Project Reports (quarterly, semi-annual
and annual), and any other M&E related documentation as requested by
the M&E Officers.
Person Specification
- A Bachelor’s
degree in a relevant discipline (IT, Statistics, social science, or a
related field)
- At least 1 year
working experience in the development field, preferably in the health
and/or human resources management area.
- Experience in
data analysis (quantitative & qualitative skills)
- Ability to
coordinate survey/research
- Skills in
statistical applications and other software packages.
If your background, experience and competencies match the
specifications above, confidently apply by sending your updated CV, along with
a covering letter indicating your daytime telephone numbers, address and the
names of three referees one of whom must be your supervisor in your current or
former employment to kenyajobs@intrahealth.org.
Closing date for applications is February 13, 2013.
Only shortlisted Candidates will be contacted
IntraHealth International, Inc. is an Equal Opportunity Employer
