Republic of Kenya
Ministry of Finance
Programme / Administrative Assistant
The Government of the Republic of Kenya has entered into a financial agreement with the International Fund for Agricultural Development (IFAD) towards financing a six year Programme for Rural Outreach of Financial Innovations and Technologies (PROFIT).
The overall goal of the Programme is to contribute to the
reduction of poverty in rural Kenya.
Its development objective is enhanced access of poor rural
households to a broad range of financial services.
The Programme is in its second year of implementation.
The Programme Coordinating Unit (PCU) is based at the Ministry of Finance, Treasury – Nairobi.
The Programme wishes to recruit a suitable candidate to fill the
position of Programme/Administrative Assistant.
Reporting to the Programme Coordinator, the Programme /
Administrative Assistant will provide administrative, logistical and programme
support to the Programme Coordinator and other Technical / Component
Managers.
To be considered for the position, one has to meet the following
requirements:
General Qualifications:
- Be a Kenyan
citizen;
- Have knowledge
of programme management with emphasis on work planning;
- Be computer
literate (able to apply basic software);
- Be motivated and
have the ability to work with minimal supervision;
- Be fluent in
English – written and oral with good report writing skills;
- Have good
communication and negotiation skills;
- Have the ability
to work as team member; and
- Have commitment
to rural poverty reduction and gender equity.
Specific Qualifications
In addition to the general qualifications detailed above, the
following specific qualifications are required:
- Bachelors Degree
in a relevant field such as Economics, Business, Office Management from a
recognized University;
- Additional
training in, Project Management, Accounting or Administration
- Minimum three
years experience providing administrative/programme support in a busy
working environment
- Previous work
experience in a donor funded project will be an added advantage
- Additional
Qualification in IT (Databases), Secretarial Studies will be added
advantage.
Duties and Responsibilities
The Programme/Administrative Assistant’s duties and
responsibilities include:
- Administering
and overseeing PROFIT’s requirements related to travel, office supplies;
- Administrative
assistance in the preparation of annual work plan and budgets and progress
reports;
- Facilitation of
communication amongst PROFIT staff and between them and staff of other
implementing partners;
- Organising
meetings, workshops and events and taking minutes of meetings as required
- Updating content
on the PROFIT website
- Programme,
administrative and logistical support to PROFIT staff.
- Assistance in
ensuring that programme deadlines are met
- Acting in
response to routine correspondence in the absence of the supervisor.
- Maintaining a
diary and a calendar of events for the supervisor and other project staff
as required
- Oversee filing
at the PCU and maintenance of programme database
- Any other duties
commensurate with the role as may be assigned by the supervisor.
Remuneration
The successful candidate will be offered competitive package commensurate with his/her qualification and experience
Applicants who meet the above requirements should send their
applications with copies of their academic and professional certificates,
testimonials and detailed curriculum vitae to
The Programme Coordinator – PROFIT,
Ministry of Finance,
P.O. Box 3007 00100
Nairobi
Nairobi
Tel: +254 20 2252299.
The applications should be received by Monday 18 February
2013.
Applicants should also state their current employer, position,
remuneration, names and addresses of two referees and a day time telephone
contact.
Applicants who are public servants should channel their
applications through their heads of departments.
Only shortlisted candidates will be contacted.
Women are encouraged to
apply.
