Position: Human Resource Officer
Reports to / Title of immediate Supervisor: Human Resource Manager
Reports to / Title of immediate Supervisor: Human Resource Manager
Department: Human Resource Department
Location: Head Office: Nairobi
Main Purpose of the Job
Main Purpose of the Job
The Human Resource Officer
is responsible for providing support in the various human resource functions,
which include recruitment, staffing, training and development, performance
monitoring and employee counseling.
Duties and Responsibilities
Duties and Responsibilities
- Oversees the
human resource database. Ensures that system records are accurately
recorded and cross-checked.
- Enters new
hire information in the human resource system database.
- Tracks and
resolves problems and checks system operations as scheduled.
- Ensures that
human resource files and records are maintained in accordance with legal
requirements and Company policies and procedures.
- Completes
monthly and year-end reports regarding terminations, transfers, and new
hires.
- Ensures that
reporting functions are up-to-date and in compliance with federal
regulations.
- Processes
employment verification forms and name change packets.
- Prepares
recruitment lists and job postings.
- Completes
miscellaneous research, reports, and memos as requested.
- Assumes
responsibility for the accurate and timely performance of payroll
functions.
- Computes and
records payroll data as scheduled.
- Maintains
payroll records in compliance with state and federal regulations.
- Provides
payroll information regarding merit increases to managers as requested.
- Tracks and
resolves payroll errors. Completes payroll adjustments and corrections as
necessary
- Ensure that
payroll functions are performed in accordance with established policies
and procedures.
- Assumes
responsibility for establishing and maintaining professional working
relations with applicants, visitors, callers, and business professionals
- Receives and
screens visitors and telephone calls
- Receives and
tracks employment applications
- Assists with
questions and problems courteously and promptly.
- Obtains and
conveys information as needed.
- Maintains
and projects the Company’s professional reputation.
- Assumes
responsibility for establishing and maintaining effective communication,
coordination, and working relations with Company personnel and with
management
- Assists in
training new employees. Supports Department personnel as needed.
- Coordinates
with related departments as required. Answers questions and provides
assistance.
- Keeps
management appropriately informed of area activities and of any
significant problems.
- Attends and
participates in meetings as required.
- Assumes
responsibility for related duties as required or assigned
- Ensure that
work area is clean, secure, and well maintained.
- Type’s memos
and letters as requested.
- Stay well
informed regarding human resource developments.
- Perform
miscellaneous clerical functions and special projects as assigned
- Perform any
other duty as assigned by the management.
Academic
- Bachelor's
degree or equivalent in Human Resources,
- Higher Diploma,
Human Resource Management.
Professional
- At least two
(2) year of relevant experience.
- Strong
computer skills.
Experience: Have worked in a similar
position for at least 3 year
KPIs
KPIs
- On time up
to date record maintained
- Reports to
HRM in guidance with the requirements
- Solves
issues
- Works as a
team
- Completes
inductions and training programs as per company policies
- Communicates
well with staff
- Payroll
efficiencies
- Analysis of
scenarios
Note: Indicate the job title in
your application
CVS to be sent to titus@kentrain.co.ke, mainamaina83@yahoo.com and by 16th February 2013.
