Disclaimer: The screening of your application will be
conducted based on the information in your profile. Before applying, we
strongly suggest that you review your profile to ensure completeness,
especially the education and experience sections.
Applications to vacancies must be received before midnight Copenhagen time
(CET) on the closing date of the announcement.Vacancy code: VA/2013/B5001/1677
Position title: Administration/Human Resource Assistant, Multiple positions
Level: ICS-6
Department/office: NAO, Mine Action
Duty station: Travel within Somalie, Somalia
Contract type: Local ICA Support
Contract level: LICA-4
Duration: 6 months
Application period: 11-Jan-2013 to 25-Jan-2013
Background Information - UNOPS
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities.
With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - MAS
Mine Action Cluster
The UNOPS Mine Action Cluster was established in 1997. Based in New York, it has helped partners to significantly improve the lives of people in more than 30 countries across the world.
The UNOPS Mine Action Cluster has supported Mine Action efforts in both emergency and post conflict settings.
It delivers fast procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance.
The Mine Action Programme in Somalia had been implemented by UNMAS since 2002.
The programme started in Somaliland (1992-1993, 1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action centres and the Police Explosive Ordnance disposal teams.
Mine Action operations in south central Somalia were launched in 2007 with the primary objective of establishing a national Mine Action Coordination Center to cover the remaining regions of south central Somalia.
The UN Somalia Mine Action Programme (UNSOMA) has transitioned and will operate under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS.
In South Central, UNSOMA will expand the activities in support of the African Union Mission in Somalia (AMISOM).
In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of ERW (Explosive Remnants of War) and stockpiles throughout the city, Police EOD teams will be deployed in Mogadishu in concert with an emergency MRE initiatives by UNMAS, UNICEF and UNHCR to reach the large numbers of returnees for provision of humanitarian assistance.
UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.
Functional Responsibilities
Under the overall supervision of the Head of Support Services and under the direct supervision of Admin/HR Officer, she/he will be responsible for the following duties:
- Personnel
management for National, International and Contracted Staff.
- Supervise
preparation of monthly attendance sheets for all staff.
- Produce
monthly salary sheets for all contract
modalities.
- Administer
UNLPs and UN Certificates for international staff in accordance with
current guidelines.
- Manage
Residency for staff in conjunction with protocol office, KEOC (Kenya
Operations Centre).
- Manage
the monthly accounts for private and official telephone
bills.
- Maintain
personnel files for National and International
Staff.
- Prepare
the National Staff Work Plan.
- Prepare
National Staff Contracts.
- Prepare
the Performance Evaluation Forms for all staff.
- Maintain
leave plans and records for all staff.
- Provide
assistance for recruiting of staff with vacancy announcements, collation
of UNP11’s and CV’s, short listing, interview panel.
- Any
other tasks as required by the Admin/HR Officer.
Education/Experience/Language requirements
Education and Experience
Education and Experience
- Diploma
or relevant certificate in the discipline of Human Resource and/or
Administration/ Bachelor degree in a relevant field .
- Must
have a minimum 5-6 years working experience in administration or human
resource or business administration
- Proven
background in Administration or Human Resources
- Competent
in Word, Excel, PowerPoint, Visio
Language
- Fluent
in English both written and oral
Competencies
- Good
inter-personal and communications skills and the ability to interact
readily with staff members at all levels.
- Excellent
and proven attention to detail.
- Strong
organizational skills.
- Ability
to work under strict deadlines and under stressful conditions.
- A
sound knowledge of UNOPS/UN financial rules is an advantage.
- Sound
Computer skills, in particular MS Word, Excel, PowerPoint, Atlas.
- Ability
to work in a multi-national/multi-cultural environment.
Contract type, level and duration
Contract type: Local Individual Contract Agreement (L-ICA)
Contract level: L-ICA 4 Equivalent to G6
Contract duration: 6 months
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
Contract type: Local Individual Contract Agreement (L-ICA)
Contract level: L-ICA 4 Equivalent to G6
Contract duration: 6 months
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please
note that the closing date is midnight Copenhagen time (CET)
- Applications
received after the closing date will not be considered.
- Only
those candidates that are short-listed for interviews will be notified.
- Qualified
female candidates are strongly encouraged to apply.
- For
staff positions UNOPS reserves the right to appoint a candidate at a lower
level than the advertised level of the post
- The
incumbent is responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System
and that of UNOPS.