UN Administration/HR Assistant Job in Somalia

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Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Vacancy code: VA/2013/B5001/1677
Position title: Administration/Human Resource Assistant, Multiple positions
Level: ICS-6
Department/office: NAO, Mine Action
Duty station: Travel within Somalie, Somalia
Contract type: Local ICA Support
Contract level: LICA-4
Duration: 6 months
Application period: 11-Jan-2013 to 25-Jan-2013

Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities.

With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.
Background Information - MAS

Mine Action Cluster

The UNOPS Mine Action Cluster was established in 1997. Based in New York, it has helped partners to significantly improve the lives of people in more than 30 countries across the world.

The UNOPS Mine Action Cluster has supported Mine Action efforts in both emergency and post conflict settings.

It delivers fast procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance.

The Mine Action Programme in Somalia had been implemented by UNMAS since 2002.

The programme started in Somaliland (1992-1993, 1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action centres and the Police Explosive Ordnance disposal teams.

Mine Action operations in south central Somalia were launched in 2007 with the primary objective of establishing a national Mine Action Coordination Center to cover the remaining regions of south central Somalia.

The UN Somalia Mine Action Programme (UNSOMA) has transitioned and will operate under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS.

In South Central, UNSOMA will expand the activities in support of the African Union Mission in Somalia (AMISOM).

In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of ERW (Explosive Remnants of War) and stockpiles throughout the city, Police EOD teams will be deployed in Mogadishu in concert with an emergency MRE initiatives by UNMAS, UNICEF and UNHCR to reach the large numbers of returnees for provision of humanitarian assistance.

UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.

Functional Responsibilities

Under the overall supervision of the Head of Support Services and under the direct supervision of Admin/HR Officer, she/he will be responsible for the following duties:

Personnel management for National, International and Contracted Staff.
Supervise preparation of monthly attendance sheets for all staff.
Produce monthly salary sheets for all contract modalities.
Administer UNLPs and UN Certificates for international staff in accordance with current guidelines.
Manage Residency for staff in conjunction with protocol office, KEOC (Kenya Operations Centre).
Manage the monthly accounts for private and official telephone bills.
Maintain personnel files for National and International Staff.
Prepare the National Staff Work Plan.
Prepare National Staff Contracts.
Prepare the Performance Evaluation Forms for all staff.
Maintain leave plans and records for all staff.
Provide assistance for recruiting of staff with vacancy announcements, collation of UNP11’s and CV’s, short listing, interview panel.
Any other tasks as required by the Admin/HR Officer.

Education/Experience/Language requirements

Education and Experience

Diploma or relevant certificate in the discipline of Human Resource and/or Administration/ Bachelor degree in a relevant field .
Must have a minimum 5-6 years working experience in administration or human resource or business administration
Proven background in Administration or Human Resources
Competent in Word, Excel, PowerPoint, Visio

Language

Fluent in English both written and oral

Competencies

Good inter-personal and communications skills and the ability to interact readily with staff members at all levels.
Excellent and proven attention to detail.
Strong organizational skills.
Ability to work under strict deadlines and under stressful conditions.
A sound knowledge of UNOPS/UN financial rules is an advantage.
Sound Computer skills, in particular MS Word, Excel, PowerPoint, Atlas.
Ability to work in a multi-national/multi-cultural environment.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (L-ICA)
Contract level: L-ICA 4 Equivalent to G6
Contract duration: 6 months

For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.