Our Client, a firm dealing in Furniture seeks to recruit a
Receptionist responsible for operating multi-line telephone system and various
administrative duties to ensure smooth, swift and efficient service delivery to
internal and external customers.
Receptionist
Essential Duties and Responsibilities
Essential Duties and Responsibilities
- Welcomes
visitors, determines nature of business, and announces visitors to
appropriate personnel.
- Retrieves
messages from voice mail and forwards to appropriate personnel.
- Answers incoming
telephone calls, determines purpose of calls, and forward calls to
appropriate personnel or department.
- Answers
questions about organization and provides callers with address,
directions, and other information.
- Monitors visitor
access and issues passes when required.
- Updates
appointment calendars.
- Receives, sorts,
and routes mail; maintains and routes publications.
- Maintains fax
machines, assists users, sends faxes, and retrieves and routes incoming
faxes.
- Takes payments
for services and products.
- Prepares travel
vouchers.
- Orders,
receives, and maintains office supplies.
- Creates and
prints fax cover sheets, memos, correspondence, reports, and other
documents.
- Performs other
clerical duties such as filing, photocopying, and collating.
Minimum Requirements
- A minimum of a
degree in business management, Front office or administration.
- Additional
qualifications in secretarial fields will be an added advantage.
- At least 2
years’ experience in a busy organization.
Competencies
- Excellent
Planning and Organizational skills
- Ability to
effectively manage multiple priorities at a given time
- Exemplary
Customer Service Skills
- Prioritizing and
Decision Making skills
- Excellent
Interpersonal skills
- Exemplary
Communication skills
- Initiative and
Innovation
- Punctuality and
Dependability
- Adherence to
Procedures and Quality Standards
If you fit this description, please send your CV and cover
letter to vacancies@corporatestaffing.co.ke clearly quoting the job title
(Receptionist) On the email subject.
