Payroll
Accountant
Nairobi,
Kenya
1 Position
About this
position
This is a key role within the
finance & admin department. The vision of the department is to be a value
adding business supporter providing high quality and timely financial services
consistently.
Working closely with academy
operations, HR, Technology and Finance teams, the position holder will foster a
close working relationship with department heads and Executive staff members.
The position holder will lead the
creation of a systematic approach to payroll data gathering, review and
analysis of bi-monthly payroll changes, input of payroll data into Microsoft
Dynamics (Navision) payroll module and submission of payroll outputs to the
department heads, finance and HR for authorization.
Key Areas
of Responsibilities:
Payroll:
For Academy, Headquarter and Contractor staff
·
Understand the business and specific operations that generate
payroll data, tracking and reporting payroll inputs and outputs into the
Navision system
·
Set up clear and well developed payroll data, control and
process cycles that will guarantee accuracy, confidentiality, timeliness and
audit trails of payroll functions and reports
·
Prepare multiple payrolls to strict deadlines assuring accuracy,
completeness and timeliness
·
Serving as key control review point for all items entering the
payroll system and ensure appropriate allocation of payroll costs to
departments for analysis and reporting purposes
·
Development of tailor made reports and analysis within the
Navision payroll module and account schedules and dimensions in line with
standard and non routine demands of the finance and non finance team leaders
·
Observe and monitor compliance to weekly and monthly payroll
cycles and strict deadlines
·
Statutory compliance and audit support
·
Preparation of monthly payroll related statutory returns
assuring compliance to all monthly, quarterly and annual reporting, payments
and submission deadlines
·
Lead the preparation of payroll audit files for compliance,
internal and external audits
·
Reconcile payroll control accounts on a weekly basis and
submission for review by the senior finance and business managers
·
Development and implementation of Policies, processes, tools and
procedures relating to payroll and statutory compliance
·
Review existing payroll systems, documentation and procedures
and build improved systems to cope with increasing staff levels across the
country.
·
Build appropriate tools to ensure smooth payroll operations even
with high growth of staff and consequent transactions payroll service demand
from the business
·
Monthly reporting, cost analysis and commentaries for staff
costs
·
Development of reporting tools within Navision and in excel and
using these to generate weekly, monthly, quarterly and annual payroll cost and
other payroll data reports for use by the business.
·
Assist in the budgeting of department staff costs while working
closely with HR and department heads
·
Preparing monthly and annual commentaries on payroll issues both
financial and non financial. This will include combining various metrics to
give useful analysis about payroll data and operations
·
Records management- paper based and in Navision
·
Develop effective filing of payroll records for easy retrieval
and reference
·
Organise weekly reviews of payroll inputs with HR to ensure no
delays are occasioned by late submission. Correct computations of various
benefits is critical
General
administration of payroll operations and expatriate visa processing
·
Attend to staff queries and reporting needs of payroll services
within standard confidentiality limits
·
Manage the visa processing activities for expatriate teams and
ensure timely renewal and cancellation of visas while working with external
resource support to ensure observation of immigration rules and timelines
·
Training staff and departments about payroll processes to
improve efficiency, controls and timeliness.
About you
·
Diploma in Human Resource Management or equivalent and ACCA/
CIMA or CPA qualifications with excellent academic record
·
Minimum of 3-5 years work experience in a busy payroll
environment with at least 1000 full time employees
·
Experience in building robust payroll systems in a large
organization with proven skills in handling payroll activities and consistently
meeting tight payroll deadlines.
·
Experience in a busy HR environment will be preferred.
·
High integrity with natural ability to maintain confidentiality
and presence of mind when handling payroll and staff matters
·
Good communication and presentation skills and high proficiency
with multiple details
·
Excellent awareness of statutory compliance issues in Kenya and
general awareness of labour law and practices
·
Ability to plan and manage own workload and coach/mentor team
members in order to harmonize work flows and meet tight deadlines
·
Excellent hands on MS office suite skills and proficiency with
Microsoft Dynamics (Navision) version 2009 will be advantageous. Knowledge of
other payroll systems will be a plus.
·
Ability to use initiative and creative thinking to anticipate
issues and develop common sense and practical solutions
·
Proactive and self motivated with excellent communication skills
·
Confident and flexible team player with great ability to work
closely with non finance team members within a multicultural environment
·
A “finisher” with the genuine drive and commitment to produce
the highest quality work and to deliver technical expertise at all times
·
Possession of a current certificate of good conduct will be
required before the person is hired
·
Passionate about children and education in Africa.
The closing date to submit
applications is Thursday 10th January 2012
In order
to be considered for this position all candidates must register and upload
their CV’s on our website at www.bridgeinternationalacademies.com
Only short listed candidates will
be contacted
