ACTED
(Agency for Technical Cooperation and Development) is a non- political and
non-confessional international NGO founded in 1993 and headquartered in Paris,
France.
The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.
The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.
1. Compliance Officer (Nairobi)
Responsibilities and Duties
- Compile and file
all key project documents related to financial, logistics, administrative,
and programme information in the designated project FLAT (Finance,
Logistics, Administration Team) folder. During this time the Compliance
Officer should ensure that all FLAT folders are duplicated (photocopied)
regularly with any arrival of a new document and sent to HQ on time.
- Follow-up of the
FLAT process at base level by ensuring the regular (fortnightly) transfer
of the project(s) FLAT documentation to the capital office,
- At the end of
the project, ensure the centralization of all FLAT folders at the Capital
office.
- Provide timely
supplementary quality control of the FLAT documentation by checking the
accuracy and consistency of the information between the related documents
and report discrepancies immediately to the department concerned for
corrective action; This process can be integrated into a specific internal
audit process under the guidance of the Country Finance Manager and/or the
Country Director.
- Conduct a
monthly market-price survey of the materials/services identified the
current country market basket (frequently procured items/services).
- Facilitate and
report compliance of all Audit recommendations/Action plans under the authority
of the Country Director and provide accurate feedback immediately.
- Comply with the
Audit Department Code of conduct.
- The
FLAT/Compliance Manager is responsible for preparing a monthly FLAT report
summarising the compliance status of on-going projects and reporting on
compliance tests performed in the previous period.
- Facilitate the
preparation of external audits in coordination with the Country Director
and ACTED Compliance department at the Head Quarter in Paris.
- Conduct internal
Compliance reviews ensuring that Organizational procedures are being
consistently followed and prevent fraud risks.
- Report the
updates of the FLAT situation for all projects during the country FLAT
meetings
- Alert in a
timely and diplomatic manner of any compliance problem or fraud
identified.
Required Profile
- A Degree in
Commerce/Business Administration (Accounting/Finance Option) from a
recognized University or equivalent preferably pursing ACCA professional
Stage or CPA Part 3
- Proficiency in
Microsoft Office software package is a must.
- A minimum of 3
years experience in a similar position is desired preferably in an NGO.
- Ability to
coordinate diplomatically and independently with other departments.
- Confident person
with ability to clearly articulate concepts and policies
- Ability to
maintain integrity and professionalism
- Independent
person willing to actively contribute to a complete transparency of the
organization processes
- Able to work
with limited supervision
- Highly motivated
and ability to work with culturally diverse groups of people
- Willing to
travel to ACTED bases up country regularly
2. Compliance Assistant (Nairobi)
Responsibilities and Duties
Responsibilities and Duties
- Assist the
Compliance Officer in compiling and filing all project related financial,
logistics, administrative and programme information in the designated
project compliance folder.
- Follow-up of the
compliance process at the base level by ensuring the regular (fortnightly)
transfer of the project(s) compliance documentation to the capital office.
- Facilitate the
compliance review process once the project has been terminated and ensure
the accurate documentation of costs/expenses allocations within the
documentation.
- Submit the
completed compliance folder (final version) to the Regional Office once
the Compliance review process has been completed and ensure that the
duplicate compliance folder is securely archived.
- Facilitate in
timely supplementary quality control of the compliance documentation by
checking the accuracy and consistency of the information between the
related documents and report discrepancies immediately to the department
concerned for corrective action.
- Facilitate and
report compliance of all audit recommendations/action plans under the
authority of the compliance officer and provide accurate feedback
immediately.
- Assist the
compliance officer in conducting a monthly market-price survey of the
materials/services identified the current market basket (frequently
procured items/services). Comply with the Audit Department Code of conduct
- Assist the
compliance officer in preparing a Monthly Compliance Report giving as much
detail as possible for all existing projects that are ongoing and
completed but are yet to be reviewed and submitted to the Regional
Office.
- Facilitate the
preparation for country external audits and regularly update the
compliance officer of the progress through the relevant follow-up memo.
- Report the
updates of the compliance situation for all projects during the Country
Compliance meetings.
Required Profile
- A Degree/higher
diploma in Commerce/Business Administration (Accounting/Finance Option)
from a recognized
- Proficiency in
Microsoft Office software package is a must.
- A minimum of 2
years experience in a similar position is desired.
- Ability to
coordinate diplomatically and independently with other departments.
- Confident person
with ability to clearly articulate concepts and policies
- Ability to
maintain integrity and professionalism
- Independent
person willing to actively contribute to a complete transparency of the
organization processes
- Highly motivated
and ability to work with culturally diverse groups of people
- Willing to
travel to ACTED bases up country regularly
3. AMEU Assistant (Turkana)
Responsibilities and Duties
Responsibilities and Duties
- Assist the AMEU
officer to collaborate with Programme Departments to prepare and implement
monitoring and evaluation plans to measure project progress and impact
indicators;
- Assist in the
design of appraisal, monitoring and evaluation methodologies and tools and
ensure they are in line with project objectives and indicators;
- Assist in
planning and conducting field-level data collection and project monitoring
using different techniques including household surveys, market data
collection, focus group discussion, key informant interviews,
participatory rural appraisal methods etc;
- Conduct training
and supervision of enumerator teams, including checking questionnaires for
reliability and consistency;
- Conduct
quantitative data entry and recording of qualitative field notes, and
conducting quality checking and cleaning of data;
- Support the analysis
of qualitative and quantitative data, writing and compiling reports to
assist programme management and programme development;
- Improve AMEU
processes and procedures including data collection skills, data quality,
analysis and report writing;
Required Profile
- Higher diploma
in Sociology, Development Studies or a related field;
- At least 2 years
of work experience in a similar field; former experience with humanitarian
organizations is an asset;
- Previous
experience with community development, food security, livestock health or
productivity development, WASH and/or Participatory Rural Appraisal
methodology is an asset;
- Flexibility and
willingness to travel extensively in all ACTED areas of intervention and
to spend long periods in the field;
- Excellent written
and verbal communication skills; must be able to communicate effectively
in English language and Turkana languages;
- Knowledge of and
experience in field-based data collection methods; and Monitoring and
Evaluation experience in humanitarian/development settings is preferred.
Application Procedure
Applications
should be submitted by email to: nairobi.jobs@acted.org with the subject line
being the position applied for before 5pm on the closing date of 18 January
2013.
Each
application package should include the following:
- Cover letter
with the applicant’s current contact information
- Resume
(including detailed work experience, education certificates/degrees)
- References
(minimum of three, with complete contact information).
Please note:-
Short
listing will be done on ongoing basis.
Only
the shortlisted candidates will be contacted.
ACTED is an equal
opportunity employer.
