Finance Assistant
Nairobi
G6
Temporary 1 year
Requirements:
Education (Qualifications):
Completion of secondary education; training in public
administration / commerce and or technical courses in a field related to the
work performed.
Knowledge of ERP is required / preferably Oracle
Language: Very good knowledge of English and the local language
Experience: At least six years of related experience in accounting and/or administrative work
Other Consideration:
Language: Very good knowledge of English and the local language
Experience: At least six years of related experience in accounting and/or administrative work
Other Consideration:
- Good knowledge
of Microsoft Office applications
- Former UN Agency
experience prefered
- Capacity to
travel to Somalia
Purpose of the Position:
- Provide support
to the country office, as related to the preparation and monitoring of
budget estimates, financial transactions, e-imprest, journalization, and
liquidation of payments and facilitate the timely transfer of funds for
Programme activities.
- Provide
assistance to national and international staff and non staff on all issues
related to financial matters.
Objectives of the Programme and the immediate Strategic
Objective:
- To ensure that
effective WHO country presence is established to implement WHO country
cooperation strategies that are aligned with Member State’s health and
development agendas, and harmonized with the United Nations country teams.
Organizational context:
- Guidance is
provided in the form of work programme, account guidelines, administrative
and financial instructions.
- Incumbent
determine priorities and performs day-to-day routine tasks independently.
- Complex issues
or exceptions from established procedures are discussed and resolved with
supervisor.
- Considerable
judgment and interpretation are involved to determine appropriate methods
for the processing of the various accounting tasks and in adapting
established practices to assigned work.
- Complete work is
reviewed by supervisor (s) for accuracy, adherence to the established
procedure, deadlines and compliance with related policies.
Summary of Assigned Duties:
Under the supervision of the Program/Administrative officer, the
duties are, but not limited to:
- Contribute to
the development of the WRO programme budget, OSERs and workplans. Maintain
an overview on budgetary, funding and related financial issues, closely
monitoring deadlines, obligations, gaps etc. Draw supervisors’ attention
to specific/unusual discrepancies or problems, recommends necessary
corrective actions.
- Initiate,
consolidate and prepare periodic reports on the budgetary situation,
implementation rates and special financial reports; prepare detailed cost estimates
and participate in budget analysis and projections as required. Initiate
correspondence and answer queries related to area of work.
- Administer and
manage the E-Imprest system, scrutinize and select data from variety of
sources, ensure accuracy in calculations and attachment of necessary
supporting receipts of payments and authorizations. Process and monitor of
eImprest GL’s and all eImprest transactions including review of services
purchase orders – Imprest, DFC’s, GES and other activities with the aim to
ensure accuracy of financial data, adequacy of supporting documents and
maintenance of proper accounting records. Ensure compliance with financial
procedures and WHO rules and reply to auditors’ queries.
- Advise and brief
all staff and non staff on financial rules and procedures pertaining to
allowances, salary advances, travel claims and other financial matters.
- Initiate, verify
and process financial transactions and payments for WRO office and sub-
offices related to staff and non staff costs, purchase orders, local
purchases, etc, based on authorizations received from EMRO and GSC.
Process eImprest transactions and monitor Imprest GL’s including
processing and reviewing of services purchase orders – Imprest, DFC’s, GES
and other activities; ensure accuracy of financial data, adequacy of
supporting documents and maintenance of proper accounting records.
- Ensure that
country office cash books are fully reconciled and any difference in
reconciliation is justified; prepare cash counts and to reconcile with the
cashbook on a monthly basis
- Oversee timely
transfer of program funds and award budgeting GSM workplans. Monitor
distribution and amendments of awards, follow up on cash receipts and
unapplied receivable balances, monitor revisions of amounts vis-à-vis
award distribution by SO/OWER and budget centre, check validity of awards,
reporting deadlines and linkage of awards to projects and initiate action
for expenditure batches.
- Participate in
preparation of proposals for resource mobilization and support WR and
national partners, in the follow-up of multi or bilateral pledges to
ensure the availability of funds for the implementation of workplans and
programme activities.
- Compare cash
books with bank statements to compute gain and loss in exchange rate on monthly
basis and liaison with officials of local banks to obtain day-to-day
information on exchange rates, changes in procedures and regulations and
matters pertaining to maintenance of office bank accounts.
- Replace and
assist other colleagues in the team and perform other related financial
and administrative duties as required
Achievement Activities Include:
- Submit clean
statement of account to Budget and Finance Office, EMRO, through
maintaining internal expenditure control systems which ensures completeness
of required documentation/approvals/clearances.
- Identify and
report funding/budgeting problems, report discrepancies to project
managers and propose alternatives to ensure alignment and compliance with
business rules and financial practices.
- Maintain financial
records and monitoring systems to record and reconcile expenditures,
balances, statements and other data for day-to-day transactions.
- Update and
maintain all financial filing systems and records (electronic and hard
copies).
How to apply:
Application is opened to both Somali and Kenyan Nationals
Send applications (CV + motivation letter) to: recruitment@nbo.emro.who.int & denaries@nbo.emro.who.int before 8 Feb 2013 (included)
Application is opened to both Somali and Kenyan Nationals
Send applications (CV + motivation letter) to: recruitment@nbo.emro.who.int & denaries@nbo.emro.who.int before 8 Feb 2013 (included)
