Job Title:Administrative Assistant
Reference: AA_2013
Recruiter: Altima Africa Ltd
Recruiter: Altima Africa Ltd
Location: Nairobi
Available: ASAP
Category: Experienced
Offer: Neg.
Profile Introduction
Profile Introduction
Our Client, a leading Insurance company in the region, seeks to
recruit an Administrative Assistant to provide administrative support to the
Head of Retail and ensure the department has adequate and functional support
resources at all times for smooth running of administrative and operational
matters of the department.
Minimum Requirements
Minimum Requirements
- Graduate in a
Business or related field
- At least 2
Years’ experience in office admin work
- Advanced
computer skills
Job Specification:
- Receive and
respond to all the incoming calls for the department and maintain detailed
records of all the issues, especially those not addressed satisfactorily.
- Attend to all
incoming clients and refer them on who should assist.
- Prepare general
correspondence i.e. Memos requesting for cheques and follow –up with
finance for settlement
- Collect all
incoming mail from the mailroom and distribute for further action
- Organize
departmental meeting and ensure minutes of the meeting are sent to the
departmental members on time
- Maintain the
Head of Department’s diary and book appointments as well as travel
arrangements for the HOD
- Manage
departmental stationery re-order levels and request for departmental
equipment’s when need arises including branches (Brochures)
- Maintain
Departmental cleanliness and tidiness
- Assist in
compiling monthly /quarterly reports
- Assist in
compiling and maintaining departmental leave days
- Ensure all
machinery are operational i.e. printers, extension
- Maintain
departmental files so that information is easily accessed.
- Perform other
duties as instructed by Management
Competencies:
- Customer Focused
- Speed and
Accuracy
- Honesty
- Reliable and
Dependable
- Excellent
communication and Good interpersonal skills
How to apply
If you are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and
apply online by 5pm, 28th January 2012.
Please note that only qualified candidates will be contacted.