Executive Administrative Assistant Job in Nairobi Kenya


Job Title:Administrative Assistant
 
Reference: AA_2013

Recruiter: Altima Africa Ltd   
 
Contract:Permanent      
 
Location: Nairobi    

Available: ASAP
 
Category: Experienced    

Offer: Neg.
 
Profile Introduction
 
Our Client, a leading Insurance company in the region, seeks to recruit an Administrative Assistant to provide administrative support to the Head of Retail and ensure the department has adequate and functional support resources at all times for smooth running of administrative and operational matters of the department.

Minimum Requirements
  • Graduate in a Business or related field
  • At least 2 Years’ experience in office admin work
  • Advanced computer skills
Job Specification:
  • Receive and respond to all the incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily.
  • Attend to all incoming clients and refer them on who should assist.
  • Prepare general correspondence i.e. Memos requesting for cheques and follow –up with finance for settlement
  • Collect all incoming mail from the mailroom and distribute for further action
  • Organize departmental meeting and ensure minutes of the meeting are sent to the departmental members on time
  • Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD
  • Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures)
  • Maintain Departmental cleanliness and tidiness
  • Assist in compiling monthly /quarterly reports
  • Assist in compiling and maintaining departmental leave days
  • Ensure all machinery are operational i.e. printers, extension
  • Maintain departmental files so that information is easily accessed.
  • Perform other duties as instructed by Management
Competencies:
  • Customer Focused
  • Speed and Accuracy
  • Honesty
  • Reliable and Dependable
  • Excellent communication and Good interpersonal skills
How to apply
 
If you are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and apply online by 5pm, 28th January 2012.
 
Please note that only qualified candidates will be contacted.