Department: Programme
Position: REACH GIS/ MIS Officer
Contract duration:6 months
Location: Nairobi, Kenya
Starting Date:ASAP
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan.
Based in Paris, France,
ACTED now operates in 30 countries worldwide, with over 200 international and
4000 national staff. ACTED has a 110 million € budget for over 350 projects
spanning 8 sectors of intervention; including emergency relief, food security,
health promotion, economic development, education & training, microfinance,
local governance & institutional support, and cultural promotion.
Country Profile
Capital Office: Nairobi
Capital Office: Nairobi
National Staff: 64
International Staff: 14
Areas: 3 (West Pokot, East Pokot, Maralal)
On-going programmes: 8
Budget: 1.8 M €
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in Southern Somalia.
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in Southern Somalia.
In 2011, ACTED responded to
the worst drought in Kenya in the past sixty years, providing vulnerable
agro-pastoralists in Northern Kenya with emergency water and sanitation
assistance, cash injections and destocking.
ACTED facilitated dialogue
and peace negotiations among and between conflicting communities, enabling
pastoralists to peaceably access and share scarce water resources and pasture
at the height of the crisis.
Capacity-building and input
support for agro-pastoralists in the beginning of the year sought to improve
animal health and marketing, strengthen income-generating activities and aid in
sustainable management of resources, protecting livelihoods from the impact of
the drought and building community resilience.
In 2012, ACTED remains
poised to respond to emergency needs in Northern Kenya.
ACTED also continues
enhancing community and government capacity to prepare for and manage drought,
building stronger, more resilient livelihoods in Samburu county and East Pokot
district.
Position Profile
The MIS officer will be responsible for the construction and development of an interactive online database for the Somalia Returns Consortium (RC), headed by UNHCR.
Position Profile
The MIS officer will be responsible for the construction and development of an interactive online database for the Somalia Returns Consortium (RC), headed by UNHCR.
The database must be
constructed for cross-donor data entry and interactive querying functionality
with the ability to be used in an offline environment.
Deliverables:
Deliverables:
- SQL-based
relational table database system developed with the below-mentioned
details
- Weekly
progress reports to the REACH Focal Point
- Incorporation
of RC member feedback into database
Functions
Information
Management
The MIS officer will be
responsible for the construction and development of an online information
management portal for the returns consortium operational in Somalia.
- Development
of a structured relational table database system using SQL
Server/MySQL
- Creation of
an interactive user front end through either ASP.NET or PHP with querying
ability
- Creation of
a “dashboard” style front end with automated graph and report generation
queried directly from the database
- Implementation
of password access to system functionalities and information for different
project partners
- Creation of
a standardised data entry form that matches the assessment form used in
the field
- Ensuring
data quality assurance through a well structured data entry web portal
with data quality clauses (possibly through the use of JavaScript
commands)
- Monitoring
the data quality of the database with regular data quality checks through
active database management
- Proposing
new technical solutions to the database as the project progresses and
develops
Key features of the inter-agency monitoring database:
(a) Online web database
with specific access for each RC members also inclusive of offline functions
(such as data entry);
(b) Automated analysis of
the data (automated graph production and data analysis built into the database;
Stream flowing the data analysis saving time on report production);
(c) Downloadable empty
database structures from the website that can be used in the field by RC
members;
(d) Automatic
interaction/updating of the web map on Arc-Server;
(e)
Interaction/connectivity between indicators from other sources/databases;
(f) Consolidation of future
RC Database(s) as and if relevant;
(g) Integration with RC’s
feedback and complaints mechanism.
Reporting
Reporting
- To work
according to the priorities set by the REACH Focal Point
- To report to
the REACH Focal Point at frequent and regular intervals on the progress of
database construction
- To report to
the REACH Focal Point at frequent and regular intervals about any
outstanding inaccuracies and / or discrepancies in the database populated
by project partners
- Respond to
information requests from the REACH GIS / DB Specialist, REACH Focal
Point, project partners and other INGO’s, NGO’s;
- Ensure
project partners/donors have the sufficient access to their specified data
requirements;
- Ensure the
database can be provided to the REACH GIS Mapping team (GIS Officers/GIS
Assistants) and integrated into mapping software’s through providing
Excel/Access compatible files;
- Respond to
information requests from REACH/ACTED partners;
- Support the
collection of spatial datasets and integration with REACH activities in
all ACTED/REACH bases.
- Liaise with
appropriate technical people for involved organizations as multiple data
collection forms will need to be integrated as well as uploading
capability of Excel sheets from 2 external systems (NRC mobile data
collection, DRC mobile phone complaints mechanism).
Other
Support the transfer of
project collected data is successfully transferred to the REACH HQ – Geneva and
integrated with the on-line mapping system
Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
Due attention must be paid
to ensuring that communities are adequately consulted and informed about ACTED
programme objectives, activities, beneficiary selection criteria, and methodologies.
This is the responsibility
of every ACTED staff member.
Work Plan
The GIS/MIS officer is responsible for the construction of the online interactive web portal and the monitoring of the data inputted by project partners.
Work Plan
The GIS/MIS officer is responsible for the construction of the online interactive web portal and the monitoring of the data inputted by project partners.
The daily work plan will
thus involve:
- Regular
development and maintenance of the online system
- Ensuring the
highest standards of accuracy of entered data
Qualifications:
- Flexibility
and adaptability are essential, as well as the ability to plan, take
initiative and organize work independently. In addition Impartiality,
objectivity and confidentiality are imperative;
- Good command
of GIS software (especially those used by ACTED), Excel, Word and Database
software such as Access or Foxpro. Familiarity with other information and
data sources related to GIS to be recommended to ACTED for better GIS
practices would be an asset.
- Understanding
the nature of the work carried out by programs is necessary for ensuring
the relevancy and usability of the maps produced. Therefore a proactive
and self-motivated attitude towards gaining a good understanding of ACTED
programs, innovating GIS activities and developing new GIS components for
proposals is essential;
- Willingness
to learn and capacity to innovate: The GIS Manager must be inventive and
eager to improve his or her own skills, and be capable to adapt, shape and
develop tools best suited for ACTED’s activities
- Ability to
travel to the field for data collection, cross-checking the data and
provide training to field staff;
- Good
organizational and communication skills with international and national
staff and rural communities.
Conditions:
- Salary
defined by the ACTED salary grid; educational level, expertise, hardship,
security, and performance are considered for pay bonus
- Additional
monthly living allowance
- Free food
and lodging provided at the organisation’s guesthouse
- Transportation
costs covered, including additional return ticket + luggage allowance
- Provision of
medical, life, and repatriation insurance + retirement package
How to apply:
Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref: GIS/KEN/RW ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at www.acted.org
Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref: GIS/KEN/RW ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at www.acted.org
