Department:Logistic
Position: Country Logistic Officer
Contract duration:2 months
Location: Nairobi, Kenya
Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion.
For more information,
please visit our website at www.acted.org.
Country Profile
Capital Office: Nairobi
Country Profile
Capital Office: Nairobi
National Staff: 64
International Staff: 14
Areas: 3 (West Pokot, East Pokot, Maralal)
On-going programmes: 8
Budget: 1.8 M €
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in Southern Somalia.
ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence. Since 2009, Nairobi has also been the home base of ACTED’s relief operation in Southern Somalia.
In 2011, ACTED responded to
the worst drought in Kenya in the past sixty years, providing vulnerable
agro-pastoralists in Northern Kenya with emergency water and sanitation
assistance, cash injections and destocking.
ACTED facilitated dialogue
and peace negotiations among and between conflicting communities, enabling
pastoralists to peaceably access and share scarce water resources and pasture
at the height of the crisis.
Capacity-building and input
support for agro-pastoralists in the beginning of the year sought to improve
animal health and marketing, strengthen income-generating activities and aid in
sustainable management of resources, protecting livelihoods from the impact of
the drought and building community resilience.
In 2012, ACTED remains
poised to respond to emergency needs in Northern Kenya.
ACTED also continues
enhancing community and government capacity to prepare for and manage drought,
building stronger, more resilient livelihoods in Samburu county and East Pokot
district.
Position Profile
The Logistics Officer is dedicated to the support of the mission of ACTED in South Sudan.
The Logistics Officer is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED in-base.
Position Profile
The Logistics Officer is dedicated to the support of the mission of ACTED in South Sudan.
The Logistics Officer is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED in-base.
He/She ensures that
national legislation is adhered to, and that the country specific standards and
rules are applied in the aim of protecting ACTED interests and ensuring
efficient use of resources.
Under the direct supervision of the Country Director, key responsibilities include:
Logistical Management
Under the direct supervision of the Country Director, key responsibilities include:
Logistical Management
- Logistical
management of Mission premises: Oversee the furnishings of premises
(offices and guesthouses); Supervise maintenance and repairs of premises;
- Provision
and replenishing of office supplies: Identify needs in stationery and
office supplies; Establish a follow-up procedure for the stationery store;
Undertake purchases and storage of supplies;
- Financial
Management: Manage the expenses for the logistical department ; Provide
documentary justification of expenses to the Country Finance Department;
Procurement, Stock Management and Suppliers
- Database of
Local Suppliers: Undertake a market study; Set up and maintain a database
of local suppliers, detailing criteria of quality, price, service, ethics
etc;
- Follow up of
Procurement Procedures, conforming to procurement guidelines Undertake
quotations or launch Calls for Tender; Purchase goods, draft contracts;
Receive merchandise and oversee the customs procedures for imported goods;
Check the condition and nature of goods received as required by the
contracts; Manage the presentation, circulation, filing and archiving of
procurement documents, conforming to FLAT procedures;
- Management
of Stocks and Supplies: Identify warehouses for storages, ensure premises
are furnished and made secure for use; Establish tools for stock
management; Undertake periodic inventories; Manage stock movements and
distributions of goods in the framework of project implementation;
Management of the Vehicle Pool and Transportation
- Management
of the Vehicle Pool: Organise the allocation and daily availability of
vehicles; Establish tools for vehicles follow-up: log books, technical
check-ups etc. Ensure the maintenance of and undertake a monthly inventory
of the vehicle pool; Calculate and check the monthly cost of each vehicle
(fuel consumption, repairs) in coordination with the CFO;
- Transportation
management: Identify companies for the transportation of stock; Elaborate
and follow a timetable of stock delivery for projects; Complete and file
waybills ; Organise and oversee loading and unloading of goods; Ensure
administrative and custom requirements are adhered to;
Management of Technical Equipments
- Management
of the IT Network: Organise the installation of computing hardware and
software (computers, printers, scanners, photocopiers, Network systems);
Identify suppliers of Internet access and negotiate service contracts;
Ensure back-ups of information and files are kept on the server; Ensure
the maintenance and undertake a regular inventory of IT equipment;
- Management
of Communication equipment: Organise the installation of communication
equipment: telephones, HF and VHF radios; Train staff in the use of such
equipments; Ensure the maintenance and undertake a monthly inventory of
communication equipment; Calculate and check the monthly communication
cost of each base (telephones, e-mail, Internet), in coordination with the
CFO;
- Management
of Power supplies equipment: Organise the installation of equipment:
generators, solar panels etc; Train staff in the operation of such
equipments; Ensure regular maintenance and undertake a monthly inventory
of equipment;
Department Follow-up
- Team
leadership: Update the organigramme and ToRs of the logistics department
according to the mission development; Oversee the team and undertake
appraisals of directly supervised colleagues; Ensure training and capacity
building for logistics team members in order to increase the level of
technical ability and skills within the department;
- Internal Procedures
and Information Flows; Develop relevant management procedures within the
team; Improve information flows within the department and with other
departments and projects;
Qualifications:
- At least 1
year of working experience in insecure environments; preferably in Africa,
Asia, or the Middle East;
- Extensive
experience in logistics and/or security management and procedures;
- Demonstrated
communication and organizational skills;
- Ability to
train, mobilize, and manage both international and national staff
- Flexibility
and ability to multi-task under pressure;
- Ability to
work well in unstable and frequently changing security environments;
- Willingness
to work and live in often remote areas under basic conditions;
- Proven
ability to work creatively and independently both in the field and in the
office;
- Advanced
proficiency in written and spoken English
- Knowledge of
local language and/or regional experience highly desirable
Conditions:
- Salary
defined by the ACTED salary grid; educational level, expertise, hardship,
security, and performance are considered for pay bonus
- Additional
monthly living allowance
- Free food
and lodging provided at the organisation’s guesthouse
- Transportation
costs covered, including additional return ticket + luggage allowance
- Provision of
medical, life, and repatriation insurance + retirement package
How to apply:
Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CLO/KEN/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at www.acted.org
Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CLO/KEN/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at www.acted.org
