Office Administrator
Role
- Front
office administration and ensuring cleanliness is maintained at all times
- Receiving
calls and responding to customer emails and enquiries.
- Offering
administrative support to the line managers.
- Office
management and budget administration as well as petty cash
management
- Maintaining
both electronic and physical filling systems
- Managing
and maintaining of office equipment’s
- Maintaining
the bills payable account and ensuring that all bills are paid on time or
before the deadline, electricity, telephone, internet etc.
- Maintain
the statutory deductions files and ensure prompt payments of the statutory
deductions, PAYE, NSSF, NHIF Taxes and VAT
- Formatting
reports, scanning necessary schedules, photocopying and biding of
documents.
- Planning
and projecting human resource needs for consultancy contracts undertaken
by the company.
- Coordinating
with clients on data collection and schedules of audits and other
consultancy work
- Keeping
and maintain records of call and clients requests and ensuring respective
parties have been notified immediately.
- Establishing
and controlling personnel records and files for both staff and consultants
keeping good track of records of leave days and offs
- Managing
the timesheet records for all staff.
- Providing
assistance in monitoring employee performance appraisal processes.
- Liaising
with partners and directors in preparing contracts for both long term and
short term consultants.
- Coordinating
& organizing meetings and trainings/workshops
- Coordinating
logistics, travel and accommodation arrangements for staff and partners
- Coordinate
clearance of staff separating from the organization.
- Maintain
the leave records
- Ensuring
visitors are well served and treated and directed.
- Any
other duties as assigned by the management.
The person
- Self-driven
and with a lot of personal initiativ
- Team
player
- Smart
and with pleasant person
- Must
have good track experience
- Person
of high level of integrity
- Organized
and smart in approach
- Age
above 27 years and below 40 year
Skills
- Diploma
level or graduate in office administration from a recognized institution
- Secretarial
training a mus
- MS
office competent especially excel and word and presentation Office
management skill
- Knowledge
of accounts and book keeping a must
- Other
language ( French or Spanish) added advantag
- Other
skills other than stated above has added advantage
Experience
- More
than 4 years working experience in a busy organization 1 or 2 of which
must be in a medium sized an accounting / auditing firm
- Experience
must include use of computers for the 4 years consistently
- Driving
experience will be an added advantage
Send your application to alternatedoors@gmail.com.
In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact and expected salary.
Deadline:19th Decemeber
In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact and expected salary.
Deadline:19th Decemeber
