Logistics Officer
Terre des hommes Foundation (Tdh) is an international NGO
focussed on Child Rights.
To support the development of its programmes in Nairobi and
Garissa County, Tdh is encouraging applications from Kenyan nationals for the
role of Logistics Officer based in Nairobi.
Duty station: Nairobi
Contract duration: Asap – 12 month duration - renewable
Main task and responsibilities:
- Ensure
Nairobi office & guesthouse premises & maintenance is followed in
good working order (water, electricity, generator, painting, fencing and
security etc.)
- Ensure
proper functioning of the Nairobi office & guesthouse equipment
and maintenance (computers, printers, photocopiers, fridges,
generators, etc.)
- Provide
Nairobi office support to programme activities through the provision of
needed supplies and equipment, performance and maintenance in the
projects’ facilities, and other logistics needs arising during
implementation
- To
adhere and respect of Tdh Lausanne and donor guidelines in all aspect of
purchase policies and procedures, quality control and the delivery of the
purchases to final destination
- To
make sure that the general purchase planning in Nairobi office is accurate
and well followed
- To
control and manage the purchase requests received from the field
- To
follow up and support the purchase for the programme activities in Garissa
County regarding Nairobi implemented purchases
- To
ensure regular purchase follow up in close collaboration with finance,
logistics and programme staff respectively, including vendor payments made
in time together with monthly budget follow up
- To
ensure appropriate and accountable documentation and filing of all
purchase documents; PRs/RFQs, BID analysis, POs, DRs, WBs
- To
administer and control Nairobi supplier data base and performances
- Initiate
and coordinate long term supply service contracts and/or long term frame
agreements
- To
ensure and document the transport of all programme supplies and equipment
from Nairobi office to Garissa office
- Responsible
for the vehicle rental and hiring of transportation; follow up of the
contracts, for Nairobi office
- To
ensure the good functioning of the Nairobi office vehicles and
coordination of field vehicle service schedules intervals in Nairobi
- In
coordination with programme & logistics staff to plan and organize
vehicle movements between Nairobi and Garissa office
- Nairobi
focal point for kiss movements from Nairobi to Garissa via Mwengi in
conjunction with Garissa Logistics Officer
- To
centralize , control and send to the Logistics Manager, Kenya all Nairobi
fleet management files; log sheets, fuel consumption and copy of contracts
on a monthly basis
- To
support the set-up of a proper transparent stock management system In
Nairobi office and provide monthly inventory and asset management
report to Logistics Manager, Kenya
- Provide
monthly logistics report with supporting documents to Logistics Manager,
Kenya
- Ensure
and facilitate logistics support communication and information sharing
within the team and the department, and contribute to the overall team
programme responsibilities.
- Work
in close collaboration with other departments.
- Comply
with Tdh Security Regulations
- Ensure
contracted watchmen perform their duties for Nairobi Office
- Support
and provide important security information and updates to Management team
Requirements:
- Qualification
in Logistics or Supply Chain Management, or other areas related
technically to Humanitarian Logistics
- Minimum
of 3 years of working experience with an International NGO
- Minimum
of 2 years of working experience in Nairobi
- Experience
in logistics management, policies and procedures
- Demonstrated
communication and organizational skills
- Ability
to train, mobilize, and manage national staff
- Flexibility
and ability to multi-task under pressure
- A
team builder; must be culturally sensitive and have the ability and
interest to identify and work with a multi-cultural team
- Proven
ability to work creatively and independently
- Advanced
proficiency in written and spoken English
- High
level of familiarity with computer word-processing, spreadsheet and
database packages
- Sympathy
with the aims and objectives of Tdh
- Commitment
to humanitarian principles and action
- Ability
to drive with a valid driving license
Application modalities:
Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference to the email address: lm.ke@tdh.ch
under the title: RE: Tdh Logistics Officer Nairobi recruitment
Closing date for this positions is on or before 7th January 2013, 5.00 PM
Only shortlisted candidates will be contacted for interview.
Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
Tdh is an equal opportunity employer.
Female candidates are encouraged to apply.
