Kenya Pharma is a USAID – funded, Chemonics – implemented
project that seeks to establish and operate a reliable, sustainable
pharmaceutical supply chain management system.
1. Field Operations Officer
Based in Nairobi and reporting to the Field Operations Manager,
the Field Operations Officer is responsible for organizing technical meetings
and workshops, assisting with Program and Field Activities, providing support
to the Director of Technical Coordination, Technical Managers, Regional
Managers and Field Service Representatives.
Key responsibilities and duties:
Support to field operations
·
Maintain field reports and assist in tracking timeliness of
field team reporting;
·
Compile data for project indicators, analysis on performance
targets, prepare trends and emerging issues for management review;
·
Prepare quarterly technical staff field visit itinerary and
coordinate field travel logistics, process travel advances and hotel bookings.
Support to the Director of Technical Coordination
·
Prepare and maintain meeting planner/calendar for both internal
and external meetings; record minutes in assigned technical meetings; compile
the action points and update implementation of the action points.
Technical events coordination
·
Prepare handouts for conference participants;
·
Record minutes at workshops when available and appropriate;
·
Assist facilitators in finalizing workshop materials, notes and
final reports in consultation with the Communications Specialist.
Minimum Qualifications
·
Degree in Business Management/International Development and 3
years experience in a similar position;
·
Ability to work effectively in a team setting, with strong
organizational skills and attention to detail;
·
Strong written and oral communications skills; excellent
computer skills (MS Excel/MS Word);
·
Knowledge of USAID regulations or experience working in a USAID
funded program.
2. Field Services Representative
Based in the field and reporting to the Regional Manager, the
Field Services Representative serves as the first point of contact with service
delivery points (SDPs) in the assigned region, responsible for ensuring that
assigned SDPs are well supported and stocked to meet Kenya Pharma’s objective
of ensuring uninterrupted supply of ART commodities.
Key responsibilities and duties:
·
Visit assigned SDPs to gather information on Kenya Pharma
services and liaise with regional managers and technical team to resolve any
issues arising;
·
Compile monthly operations report highlighting key issues
requiring immediate follow up and general trends identified at sites in
catchment area;
·
Share any capacity issues identified through site visits with
appropriate implementing partners (USG program and/or GoK) for intervention;
·
Act as resource for implementing partners to disseminate
relevant information to sites;
·
Gather field data on ART patients per regimen or other
developments in the region that may impact patient numbers and commodity
requirements to be used in procurement planning;
·
Work with sites to encourage timely submission of reports and
orders by agreed deadline and if appropriate work with sites to resolve issues
impeding sites from successful and timely reporting;
·
Equip sites with the knowledge to utilize the Kenya Pharma’s
Electronic Supply Chain Management system for ordering,reporting and tracking
deliveries to their sites;
·
Participate in ad hoc initiatives as requested by the GoK
oversight agencies;
·
Support data collection to complete project monitoring plan for
USAID reporting.
Minimum Qualifications
·
Bachelors degree in biological sciences and 3 years working
experience in a similar position;
·
Experience working and handling pharmaceutical commodities in
Kenya;
·
Good understanding of health systems in Kenya especially
government health facilities;
·
Excellent written, oral communication and computer skills
(Microsoft Office Programs);
3. Finance Assistant
Based in Nairobi (with some field travels) and reporting to the
Finance Manager, the Finance Assistant provides support in reviewing and
processing expense reports, travel advances, and hotel bills and is the field
staff contact person in Finance.
Key responsibilities and duties:
Support to field operations team
·
Record expense reports and other payment requests from field
offices, manage workshop per diems and business calls certifications;
·
Ensure proper supporting documentation is provided and review
expense reports for necessary approvals and accuracy;
·
Provide guidance to field staff on compliance with Chemonics,
USAID, and GoK project finance regulations;
·
Reconcile and discuss with field staff individual account
receivable balances.
Coordination support to the finance team
·
Code and enter transactions into Abacus Accounting software;
·
Initiate staff transfer payments, monitor MPESA account balances
and prepare staff monthly accounts reconciliations;
·
Assist in: payroll preparation and statutory remittances in a
timely manner; preparation of quarterly and annual PAYE returns; preparation of
monthly bank reconciliations; updating accounting files; writing vendor and
payroll checks, etc.
Minimum Qualifications:
·
Bachelors degree in Accounting and at least 3 years experience
in a similar position;
·
Ability to work effectively in a team setting; strong
organizational skills and attention to detail;
·
Strong written and oral communications skills; excellent
computer skills (MS Excel/ MS Word);
·
Knowledge of USAID regulations or experience working in a USAID
funded program.
4. Quality Assurance Officer
Based in Nairobi (with some field travels), and reporting to the
Quality Assurance Manager, the QA Officer will ensure that commodities meet
specified quality requirements and that quality and form are maintained during
storage and distribution in line with medical supplies good practice.
Key responsibilities and duties:
·
Implementation of Standard Operating Procedures and systems,
record forms and other documentation on product inspection, sampling and
analysis, goods receipt and inspection in the warehouse, waste disposal and
drug information;
·
Investigate and respond to customers’ complaints relating to
poor quality products;
·
Carry out regular random sampling and quality checks on products
supplied; analyze reasons for poor quality, with the aim of minimizing the
incidence of this problem;
·
Carry out product inspections and sampling at manufacturers’
premises prior to receipt into Kenya Pharma warehouses;
·
Review and interpret laboratory analytical reports;
·
Liaise with selected laboratories to undertake laboratory
analysis of drug samples.
Minimum Qualifications
·
Diploma in Pharmacy and registered with the Pharmacy and Poisons
Board or Bachelor of Science degree in Analytical Chemistry;
·
3-5 years experience working and handling pharmaceutical
products in Kenya;
·
Demonstrated knowledge of pharmaceuticals and commodities for
HIV/AIDS, particularly Anti-Retroviral Therapy (ART) regimens will be an added
advantage;
·
Knowledge of Good Manufacturing Practices (GMP) and Good
Distribution Practices (GDP);
·
Excellent written/oral communication, analytical and computer
skills (Microsoft Office Programs).
Send your CV and cover letter with three professional referees
to recruit@kenyapharma.org not later than 9th November, 2012.
Please include position title in the subject line of the email.
For more comprehensive scopes of work for these positions,
visit http://www.kenyapharma.org/about_us/careers
