Marie Stopes Jobs in Kenya

Job Framework
Technical Lead & Project Manager, Cervical Cancer Screening &Prevention Testing Program(CCS & PT)

Responsible to: Head Of Projects

Workstation: Nairobi

Project Period: 12TH November 2012 – 31st October 2016 (4 years) – Start date to be confirmed.

Purpose of the role

The Technical Lead will be expected to contribute to the development of the work plan, provision of technical guidance on key elements of the project assigned to Marie Stopes International(MSI) and to coordinate with both MSI and the Partner teams to ensure quality implementation of project activities. 

Key Responsibilities:

• Be the MSI full time (100%) representative to the consortium and is responsible for MSI deliverables to the partnership.
• Provide leadership and technical oversight for the CCS & PT initiative.
• Lead the design, development, integration, and implementation of quality CCS & PT service delivery strategies within the context of MSI. 
• Lead and oversee the quality of technical assistance, innovation, standardization, integration, and knowledge exchange between the Partnership and MSI with regards to CCS & PT and its integration with the broader RH/FP.
• Maintain and apply state-of-the art technical knowledge and provide training and capacity building including skills development and institutionalizing the transfer of learning to MSI/MSK, member private providers and MSK local implementing partners.
• Prepare reviews, training materials, and participate actively in all project meetings as required.
• To lead and co-ordinate the project in order to ensure the success of the project according to the envisaged outputs and in close collaboration with the stakeholders
• To lead and co-ordinate the project team and its activities in close coordination with all implementation partners;
• To liaise with the representatives of all relevant institutions
• Work closely with the donors and keeping to strict project budgets and planned project activities by monitoring project expenditure through regular book keeping.
• Ensure timely provision of project reports and/or documentation according to the reporting requirements as stipulated, coordinating project progress through monthly, quarterly and annual reports: periodic evaluation interventions reports and project financial reports.
• Establish an internal monitoring system for the follow-up of the project objectives, administrative tasks, use of resources and book keeping. and ensure permanent progress monitoring,
• Ensure project planning, development and implementation systems are in place and functioning effectively.

Minimum Qualifications

• Master’s degree in public health, nursing, social sciences, or a related advanced degree relevant to the fields of FP/RH (both theory and practice). 
• A minimum of 3 years experience in Cervical Cancer screening and treatment technical management or leadership at the country or global project level.
• Experience in developing training materials and facilitating training and capacity building.
• Proven abilities in working with multiple sectors and stakeholders to achieve programmatic and financial results in FP/RH.
• Demonstrated technical management, supervision and leadership experience, especially related to team building and mentoring a diverse and multicultural staff
• Excellent written and spoken communication skills in English.
• Ability to travel extensively as required.
• Excellent IT skills.

Job Framework: Administration Assistant/Receptionist

Role:  Administration Assistant/Receptionist.

Reports To:  People and Development Coordinator.

Liaises With: Country Management Team and other team members.

Duty Station: Marie Stopes Kenya Support Office, Nairobi.

Working Hours: 8.00 am – 5.00 p.m. (Monday to Friday)

Type of Contract:    Short Term -12th November 2012-4th March 2013

Job Objective:

The Administration Assistant/Receptionist role is to perform a wide range of administrative, clerical and office support activities for the Support Office and team members to facilitate the efficient operation of the organisation. Additionally manage the front office.

Key Responsibilities:

• Provide logistical support to Country Directors office.
• Receive calls and direct them appropriately.
• Receive visitors at the Front Office and direct them appropriately.
• Raise internal requests for stationery, groceries, cutlery and other office supplies.
• Issue stationery to staff as per their requests.
• Receive letters and maintain records of the same.
• Schedule orientation and introduction for new staff in liaison with the Human Resources Department.
• Assist with filing both HR & Admin documents.
• Processing of Staff IDs.
• Scanning, printing and photocopying of documents on request from team members.
• Prepare monthly stationery consumption reports.
• Dispatch and receive pouches/ parcels to and from field offices in liaison with Logistics while maintaining records of the same.
• Maintain records of common telephone lines usage – PERSONAL / OFFICIAL
• Update and maintain all internal directories including extensions / mobile numbers / field office numbers / head office numbers / Emergency contacts
• Schedule and coordinate meetings, appointments and travel arrangements for Country Management Team and other team members when the need arises.
• Coordinate maintenance of the office equipment in liaison with the HR department.
• Ensure that the Support Office cleanliness is maintained by supervising the work of the Care Assistants in liaison with the HR department.
• Organize for tea, lunch or any other refreshments during meetings, functions and events as may be directed.

Required Skills:

• Excellent customer care skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Attention to detail and high level of accuracy
• Effective organizational skills
• Effective communication skills both written and verbal.
• Excellent computer skills.
• High level of confidentiality.

Minimum Qualifications

• Diploma in Business Administration from a recognized institution
• Degree in Business Administration will be an added advantage.
• Additional training and experience in administration and record keeping.
• Computer Proficient.
• At least two years experience of progressively responsible clerical and administrative work in a busy organisation.

Applications quoting the position title with detailed CVs with contact details of 3 referees should be submitted to:

People and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
On or before 5th November, 2012

NB: Please clearly indicate on the subject as ‘Administration Assistant/Receptionist’

Marie Stopes Kenya is an equal opportunity Employer