Job Description and Person Specification
Overview and Terms
Overview and Terms
Job title: Project
Administrator
Date reviewed:September 2012
Purpose: To provide administrative
support for the RedR OFDA funded Training Programme in East Africa
Responsible to: Project Co-ordinator ,
Kenya
Responsible for: N/A
Working with: Colleagues within
the Nairobi office and external contacts as necessary
Location: Nairobi, Kenya
Post: Full-time
Period: 18 months
Grade: 3
Salary: Kshs. 986,939 per annum
Other: As defined in our standard contract terms
RedR and the work we do
Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes.
RedR and the work we do
Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes.
Our work helps to ensure that the right people with the right
skills are responding to global emergencies, and enables both local and
international relief workers to react to the needs of those affected by
disaster, efficiently and safely.
In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya. It is anticipated that our training programme in the country will expand further in the next year.
Context
RedR UK is in the final stages of negotiating a contract with OFDA for a cutting edge programme of holistic security training in partnership with Harvard University, a world renowned academic institution at the cutting edge of online learning, and Beechwood International, a highly respected and innovative private sector partner renowned for its support to collaboration and decision making.
Working closely with 12 national and international organizations operating in East and Central Africa this program will prove an innovative approach to the integration of security management that can be projected on a global scale.
In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya. It is anticipated that our training programme in the country will expand further in the next year.
Context
RedR UK is in the final stages of negotiating a contract with OFDA for a cutting edge programme of holistic security training in partnership with Harvard University, a world renowned academic institution at the cutting edge of online learning, and Beechwood International, a highly respected and innovative private sector partner renowned for its support to collaboration and decision making.
Working closely with 12 national and international organizations operating in East and Central Africa this program will prove an innovative approach to the integration of security management that can be projected on a global scale.
This approach will directly address the long term lack of ‘total
agency’ buy-in to security issues and management.
Job Description
Main Duties and Responsibilities:
The Project Administrator will assist with the registration of all event participants, production of materials and resources as well as administration for learning events.
Job Description
Main Duties and Responsibilities:
The Project Administrator will assist with the registration of all event participants, production of materials and resources as well as administration for learning events.
They will also be responsible for maintenance of monitoring data
and collation of data for evaluation and reporting.
To provide general support;
To provide general support;
- Work
with the Kenya PM, Communications and Marketing staff and OFDA Project
Coordinator to ensure that there are effective project communication tools
in place including (but not limited to): power point presentations/info
sheets explaining the project to potential project partners prior to
selection; power point/info sheets that can be used by selected partners
in explaining the project to their staff
- Support
the OFDA Project Coordinator as necessary in undertaking partner selection
and internal capacity assessments with project partners (at start and end
of the project) once selected. Gather all necessary results/data and share
with the UK Project Coordinator for analysis.
- Deal
with all administrative and logistical aspects of organising training
events, workshops and on-line webinars and working groups organised
by RedR UK in Kenya for the OFDA project
- Attend
all face to face events (training courses, workshops, focus group
discussions) to support and provide administrative and logistical
support to the facilitators, run the registration desk, manage the
catering, and ensure the events run smoothly
- Attend
all face to face events and
- Manage
the relationship with course participants ensuring they are provided with
a high level of customer service
- Organise
equipment, training and learning materials, stationary etc. ensuring that
the training rooms used are always tidy and well-stocked with stationery.
- Prepare,
compile and copy workbooks and hand-outs; prepare welcome packs, CDs and
flash drives
- Provide
all necessary information/briefing etc. for participants prior to on-line
learning activities and follow up with them as necessary after the events
e.g. for completed evaluations, action plans
- Deal
with all aspects of training finance, including processing course
payments, sending and processing invoices, processing travel expense
claims, and accurately and efficiently maintaining and monitoring finance
records in coordination with the Finance Assistant.
- Support
the Facilitators in gathering evaluation forms and Action Plans and
compiling this data for completion of Training Reports. Ensure these are
sent to the UK Project Coordinator within 10 days of the event
- Organise
all post-event follow ups for monitoring and evaluation purposes
- Procure
all necessary materials for project activities ensuring that they are
available when needed and budgets are adhered to
- Any
other reasonable tasks or duties as required by line manager or
organisation.
Person Specification
Essential
- A
commitment to our humanitarian mission and values
- An
interest in Learning and Development and Human Resources
- Initiative,
enthusiasm and a problem-solving approach to new challenges
- Systematic
and efficient administrative skills, including an ability to prioritise,
manage and complete a variety of tasks with minimal supervision
- Proactive
and excellent organisational skills
- Good
interpersonal and communication skills
- Good
MS Office skills in the use of email, internet, Word and Excel, including
use of formulas
- Ability
to communicate clearly and effectively with colleagues from diverse
cultural backgrounds
- Cheerful,
hands-on, methodical and positive attitude
- Good
attention to detail
- Willingness
and ability to work occasional evenings and weekends depending on course
requirements
- Ability
to deal with financial aspects of the Programme
- Excellent
written and verbal skills in English
Desirable
- Database
and Power point experience very desirable
Job title: Project
Co-ordinator
Date reviewed:September 2012
Purpose: To coordinate training and provide
support to the RedR OFDA funded Training Programme in East Africa
Responsible to: Programme Manager, Kenya
Responsible for: Programme
Administrator
Working with: Colleagues within
the Nairobi office and external contacts as necessary
Location: Nairobi, Kenya
Post: Full-time
Period:18 months
Grade: 4
Salary: Kshs.1,841,769 per annum
Other: As defined in our standard contract terms
RedR and the work we do
Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide.
RedR and the work we do
Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide.
We do this by delivering essential training and support to
relief organisations and their staff, and by supplying skilled professionals to
humanitarian programmes. Our work helps to ensure that the right people
with the right skills are responding to global emergencies, and enables both
local and international relief workers to react to the needs of those affected
by disaster, efficiently and safely.
In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya. It is anticipated that our training programme in the country will expand further in the next year. .
Context
RedR UK is in the final stages of negotiating a contract with OFDA for a cutting edge programme of holistic security training in partnership with Harvard University, a world renowned academic institution at the cutting edge of online learning, and Beechwood International, a highly respected and innovative private sector partner renowned for its support to collaboration and decision making.
Working closely with 12 national and international organizations operating in East and Central Africa this program will prove an innovative approach to the integration of security management that can be projected on a global scale.
In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya. It is anticipated that our training programme in the country will expand further in the next year. .
Context
RedR UK is in the final stages of negotiating a contract with OFDA for a cutting edge programme of holistic security training in partnership with Harvard University, a world renowned academic institution at the cutting edge of online learning, and Beechwood International, a highly respected and innovative private sector partner renowned for its support to collaboration and decision making.
Working closely with 12 national and international organizations operating in East and Central Africa this program will prove an innovative approach to the integration of security management that can be projected on a global scale.
This approach will directly address the long term lack of ‘total
agency’ buy-in to security issues and management.
Job Description
Main Duties and Responsibilities:
The Project Coordinator will: be responsible for delivery of the project activities in Kenya and liaison with the Project Coordinator in UK on delivery of the project overall.
Job Description
Main Duties and Responsibilities:
The Project Coordinator will: be responsible for delivery of the project activities in Kenya and liaison with the Project Coordinator in UK on delivery of the project overall.
S/he will , ensure that all activities are delivered in line
with the proposal and subsequent agreement with programme partners taking
responsibility for project and financial management as well as line management
of the Project Administrator.
S/he will also be responsible for undertaking monitoring and
reporting activities in line with the Theory of Change framework developed
through the UK office for the project.
RedR and OFDA hope to replicate this project in other regions therefore effective preparation, partner assessment, monitoring and evaluation are critical to its success and sustainability.
To coordinate the project:
RedR and OFDA hope to replicate this project in other regions therefore effective preparation, partner assessment, monitoring and evaluation are critical to its success and sustainability.
To coordinate the project:
- Act
as the project focal point for programme partners in Kenya and work in
close collaboration with the Project Coordinator in the UK
- Participate
in monthly telecons with the UK Project Coordinator and international
programme partners to monitor programme progress and performance
- Input
to monthly Project Reports in collaboration with the UK Project
Coordinator for reporting to the RedR UK SMT, Board, international
programme partners etc.
- Monitor
expenditure against budget and ensure the timely submission of financial
reports
- Input
to OFDA narrative and financial reports
- Coordinate
activities for the OFDA programme including course development, partner
selection, consultation workshops, training courses, on-line learning
activities and M&E
- Maintain
regular and effective communication with the 12 selected partner agencies
- Collaborate
with the UK Project Coordinator in supporting external partners on project
design and delivery e.g. in gathering context-specific information,
conveying partner’s feedback on on-line events etc.
- Support
the project AT’s in the development and on-going adaptation of face to
face and on-line training and learning materials
- Ensure
quality control of project activities though adherence to the RedR
Training Competency Framework guidelines and completion of necessary
documentation and assessments
To manage design of the project and implementation of face to face
training activities:
- Liaise
with the Kenya PM and UK Project Coordinator in the recruitment and
selection of suitable Associate Trainers. Arrange contracts in conjunction
with the UK Project Coordinator
- Liaise
with the Kenya PM/UK Project Coordinator to define project partner
selection criteria
- Undertake
initial consultation with international NGOs in Kenya and the wider East
Africa region in collaboration with the Kenya PM and Regional Manager to
identify appropriate programme partners
- Organise
initial briefing and consultation workshop with programme partners
- Liaise
with the UK Project Coordinator in development of the partner capacity
self-assessment tool
- Manage
the completion of self-assessments (at the start and end of the project)
and selection of partner staff for involvement in the project
- Manage
the timing, location and organisation of face-to-face and on-line training
courses and workshops.
- Oversee
the relationship between the Project Administrator and course participants
ensuring they are provided with a high level of customer service
- Be
responsible for post-course work including processing evaluation forms and
organising follow ups using a variety of methodologies (telecons,
interviews, focus group discussions etc.) and involving the most appropriate
staff (training participants, colleagues, managers, senior managers etc.)
- Implement
the necessary tools and gather data and information for Monitoring and
Evaluation of the project in line with the Theory of Change framework
provided by the UK Project Coordinator. Ensure the necessary
data/information is submitted to the UK Project Coordinator in line with
the monthly reporting schedule
- Undertake
follow up with partner agencies and prepare lessons learned and gather
evidence of impact for case studies/stories
To provide general support:
- Line
manage the Programme Assistant
- Represent
RedR UK at various fora in consultation with the Programme Manager
- Oversee
the Project Administrator in dealing with all project finance and
accurately and efficiently maintaining and monitoring finance records in
coordination with the Finance Team
- Input
& update information on the Kenya database and RedR website
- Any
other tasks or duties as required by line manager or organisation which
are in line with the position duties
Person Specification
Essential
- A
commitment to our humanitarian mission and values
- Knowledge
of and experience in delivery of security training (preferably in the
humanitarian sector
- An
interest in Learning and Development and Human Resources
- Initiative,
enthusiasm and a problem-solving approach to new challenges
- Systematic
and efficient administrative skills, including an ability to prioritise,
manage and complete a variety of tasks with minimal supervision
- Proactive
and excellent organisational skills
- Good
interpersonal and communication skills
- Good
MS Office skills in the use of email, internet, Word and Excel, including
use of formulas
- Ability
to communicate clearly and effectively with colleagues from diverse
cultural backgrounds
- Cheerful,
hands-on, methodical and positive attitude
- Good
attention to detail
- Willingness
and ability to work occasional evenings and weekends depending on course
requirements
- Ability
to deal with financial aspects of the Project
- Excellent
written and verbal skills in English
- Ability
to manage staff
- Excellent
presentation skills and ability to represent RedR UK in Kenya in a variety
of situations
Desirable
- Database
and Power point experience very desirable
- Able
to train if needed
How to apply:
To apply please visit the RedR UK website at :http://www.redr.org.uk/en/About_us/Jobs/How_to_apply.cfm and download the RedR Application form.
Fill in the form and submit it along with a copy of your curriculum vitae (CV) via e-mail to HR.kenya@redr.org.uk (NOT hr@redr.org.uk) on or before the closing date – 28th October, 2012.
To apply please visit the RedR UK website at :http://www.redr.org.uk/en/About_us/Jobs/How_to_apply.cfm and download the RedR Application form.
Fill in the form and submit it along with a copy of your curriculum vitae (CV) via e-mail to HR.kenya@redr.org.uk (NOT hr@redr.org.uk) on or before the closing date – 28th October, 2012.
Please indicate the position applied for in the subject line of
the e-mail.
