Job Description
Position: Human Resources Manager
Programme: Kenya and Somalia
Responsible To:Country Director(s)
Location: Nairobi, Kenya with frequent trips to
field sites in Kenya and flexible travel to Somalia field sites
Contract Duration: 2 Years
Starting Date: ASAP
Salary: KShs 200-250,000 per month (dependant on
relevant
experience),
Benefits: Insurance cover, housing allowance at
15%, annual leave entitlement of 24 days per annum
Merlin
Merlin
Undaunted and determined, Merlin saves lives. We deliver medical
expertise to the toughest places. And we stay to help build lasting health
care.
Our mission is to end the needless loss of life in the poorest countries caused by a lack of effective health care. We help communities set up medical services for the long term including hospitals, clinics, surgeries and training for nurses and other health workers.
We do whatever it takes and we stay for as long as it takes.
Context and Background
Our mission is to end the needless loss of life in the poorest countries caused by a lack of effective health care. We help communities set up medical services for the long term including hospitals, clinics, surgeries and training for nurses and other health workers.
We do whatever it takes and we stay for as long as it takes.
Context and Background
Merlin has been working in Kenya since 1998 and currently runs
programmes in two regions of the country – the Nyanza Province in the Western
Highlands and Turkana in Northern Kenya – in partnership with the Ministry of
Health.
In Turkana, Merlin offers essential primary health and nutrition
services to the drought affected population.
Merlin supports 72 outreach sites, 66 clinics, 10 health centres
and 5 hospitals. Because of the area's high maternal mortality rate, Merlin
also provides maternal health services to improve safe motherhood.
In Nyanza province, Merlin has been supporting the Ministry of
Health in the provision of HIV/AIDS, TB and malaria preventative and curative
services.
Main purpose of the role
Main purpose of the role
To be responsible for establishing and providing professional
and effective human resource services as part of the Country Management Team
for both Somalia and Kenya.
Overall Objectives (scope)
Overall Objectives (scope)
- Responsible
to manage the recruitment process for all national staff within
Somalia and Kenya;
- Provide
specific advice and guidance to managers and employees on a variety of HR
issues including employee relations issues;
- Design,
develop and implement HR policies and procedures for national staff to
ensure legal compliance and best practice within Somalia and Kenya;
- Assist
international staff to understand and comply with international HR
policies and procedures. Lead specific HR projects and initiatives
in line with the country strategies;
- Ensure
HR information systems, processes and filing procedures are established
maintained and developed;
- Directly
manage a small team of staff while advising on the human resource needs of
all locations.
Responsibilities
Recruitment and Selection
Recruitment and Selection
- To
co-ordinate and support all aspects of the recruitment and selection
process of national staff.
- Specific
responsibilities include job description development, recruitment
planning, advertising and short-listing, selection interviews and tests,
job offers, salary calculations and issuing
contracts.
- To
keep updated with relevant new recruitment sources and propose
improvements to processes and selection tools to ensure that the
recruitment process meets current and future programme needs.
- To
work closely with the Country Management Team, HR colleagues in the
programme and Head Office to ensure a coordinated approach to recruitment
planning & activity, assessing staffing requirements, ensuring
effective forward planning and awareness of available staff resources to
fill vacancies, and reviewing the most appropriate and cost effective way
to recruit to posts .
- To
coach and train all staff involved in recruitment on best practice and
equal opportunities.
Management and Organisation
- Together
with the Country Director, to provide advice on the management of all
staff ensuring a clear understanding and implementation of Merlin
Policies, Procedures and the Employment Laws of the country.
- Regularly
update the Country Management Team on Human Resource statutory
requirements, including tax laws and ensure that Merlin’s status in
country fulfils these requirements.
- Liaise
with external parties (i.e. specialist advisors, other NGOs) on compliance
issues related to Merlin’s operations in country (including work permits).
- Line
manage the Human Resource and administration team; ensure that line
managers are clear about their responsibilities in ensuring that Merlin’s
Code of Conduct is adhered to by staff, and support the implementation of
appropriate action by line managers in the event of non-compliance.
- Ensure
that line managers conduct performance appraisals and set objectives
regularly and on time and that exit interviews take place for all staff.
- Manage
the HR Department budget and ensure expenditures are within budget and in
compliance with established financial standards.
Policy and Advice
- Develop
and monitor Human Resources strategies into country projects and Merlin’s
overall mission and operational strategy.
- Establish
and maintain robust and effective Human Resource management and
administrative systems.
- Develop
and manage the communication, implementation, monitoring and review of all
Human Resource policies and procedures for national staff, ensuring they
consider local cultural norms, and gender issues, and that all relevant
documentation is translated into appropriate languages.
- Ensure
understanding of and compliance with international HR policies and
procedures by all international staff.
- Provide
advice and guidance to line managers within the country programme on all
aspects of employment and staff related issues.
- Conduct
regular field trips to project offices to monitor and review Human
Resource and administrative procedures and assist project staff, where
appropriate.
- Advise
and coach staff at all levels on issues related to performance management,
legal compliance, disciplinary procedure, grievance procedure with the
goal of building knowledge and capacity among staff to improve employee
relations and enhance job performance and productivity.
- Manage
national staff welfare policies including health insurance, group life
insurance, personal and accident cover ensuring that they are appropriate
and cost effective.
Learning and Development
- Develop
a programme-wide Learning and Development policy, in collaboration with
the Country Management Team and the Learning and Development team in Head
Office.
- Identify
the learning and development needs of programme staff and, where
appropriate, provide tailored training and support within programme budget
constraints.
- Work
with line managers to develop and deliver an annual Learning and
Development Plan based on identified learning needs, with support and
advice where necessary from the Learning and Development Team in Head
Office.
- Liaise
with Learning and Development in Head Office to update line managers with
information and advise on staff development.
- Evaluate
and assess the impact of learning initiatives and activities.
Systems & Projects
- In
coordination with the Country Director, lead on specific HR projects, e.g.
salary reviews ensuring that these are fair, reasonable and competitive,
policy and procedures reviews, staff surveys and training &
development needs analysis.
- Attend
and participate in relevant inter-agency coordination meetings.
- Ensure
implementation and ongoing management and regular monitoring of tracking
systems for timesheets, annual leave and R&R entitlements, return
flights, travel permits and work authorizations for all international
staff.
- Monitor
the maintenance of monthly leave schedules, ensuring appropriate levels of
cover at all times through effective annual leave planning and allocation.
- Ensure
accurate maintenance of timesheets for all sites.
- Develop,
implement, and maintain an effective HR database and reporting system.
- Oversee
the maintenance of an effective HR filing system, with proper files
maintained for each staff member, both manually and electronically.
- Manage
the preparation of the staff payroll and the timely disbursement of
salaries or other employee benefits.
- Maintain
the monthly expatriate movement schedule as well as the expatriate and
staff salary coding schedules for onward transmission to Head Office.
- Ensure
the smooth and timely dissemination of information and advice on queries
related to human resource and administration (internally and externally).
Person Specification
Essential
Qualifications, experience and competences
- Degree
or higher qualifications in Human Resources Management or equivalent by
experience
- Strong
knowledge and understanding of international HR practices and issues
- Strong
experience of working for an International Non Governmental Organisation
(INGO) in the capacity of Human Resource Manager
- Experience
of providing an HR service to a multi-site operation
- Strong
experience of providing a broad range of high quality HR policy advice
(including disciplinary and grievance) to managers and staff
- Strong
experience of managing and undertaking a high quality recruitment process
- Strong
communication skills, with excellent written and spoken English
- Confident
and proficient in the use of MS Office
- Experience
of establishing strong working relationships with colleagues from
different functions and cultures
- Experience
of a flexible approach to managing and prioritising a high workload
and multiple tasks in a fast paced environment with tight deadlines
- Experience
of proactively identifying and addressing issues
- An
understanding of and commitment to Merlin’s mission and values
- Experience
with Somalia
- Swahili
fluency
Desirable
Qualifications, experience and competences
- Experience
of having worked in insecure environments
- Experience
of staff management
- Knowledge
of health sector Human Resource management issues
- Experience
of designing and delivering training
To apply for this position
To apply for this job, please send CV and letter of motivation
to recruitment@merlin-kenya.org. by latest 5.00 pm Tuesday 30th October 2012
Only short-listed applicants will be contacted.
Only short-listed applicants will be contacted.
Due to the urgency of this position, applications will be short
listed on a regular basis and we may offer this post before the closing date.
Data Protection
Data Protection
Please note that in accordance with the 1998 Data Protection
Act, Merlin will hold and use personal information that you have given for the
purpose of recruitment and employment. This information can be stored in manual
and/or electronic form. This information may also be disclosed to third parties
in accordance with the Data Protection Act.
In cases where a job offer is conditional on ensuring that
potential employees’ names do not appear on counter terrorism lists generated
by the United Nations, European Union or the United States due to donor funding
requirements, Merlin will use the information that you have given for checking
that your name does not appear on these lists.
