An International NGO is
recruiting for the position of Accounts Officer.
Location: Nairobi
Job Summary
The job is responsible for providing timely and efficient payment processing
for duly authorized /approved transactions and reports as well as maintaining
up to date records of cash, cheque, assets and payroll transactionsLocation: Nairobi
Job Summary
Duties and Responsibilities
Payment Processing
- Ensure all
payments have supporting documentation
- Examine
supporting documents and ensure timely payment of authorized and approved
transactions.
- Ensure that
settlement of invoices in respect of service and goods providers are in
accordance with existing contracts.
Financial Management and Administration
- Ensure
payees are notified of any discrepancies in the supporting documents.
- Maintain and
update accounting records, fixed assets register in accordance with
accounting policies and procedures.
- Maintain
safe custody of and manage petty cash while ensuring the availability of
sufficient cash for disbursement in the office and at the bank.
- Prepare cash
count, maintain daily reconciliation of petty cash imprest, complete and
submit weekly and monthly Cash Survey Report.
- Maintain
safe custody of all accounting documents including cheque books, payment
vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
- Prepare and
maintain the payroll and associated statutory and voluntary returns.
- Acts as the
bank agent – collecting cash, cheque books and other bank documents
- Prepare bank
and accounts reconciliation, including audit schedules.
- Assist in
ensuring that the organisations and other resources are safeguarded and it
does not suffer financial loss through theft, fraud or error by
maintaining strong internal systems and controls.
- Assist in
ensuring compliance with security, safety and health policies and
procedures.
- Assist in
ensuring that financial management ICT and administration policies and
procedures are current and enforced.
- Assist in
ensuring that the organization’s procurement system is managed in a
prudent and effective manner.
Knowledge, Skills and Abilities
(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)
(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)
Level of Education/Academic
Qualification
- Bachelor’s
degree in business related field Commerce – Accounting qualification.
Specialized Training/Professional Qualifications
- A
qualification leading to certificates in basic parts of professional
accounting examinations - one who is pursuing a CPA – part 2 qualification
will have a definite advantage.
Competencies/Abilities/Skills Required
- Ability to
maintain accounting records, analyze and prepare reports and statutory
returns.
- Ability to
operate computer assisted accounting and other packages is also mandatory.
- Sufficient
knowledge of accounting and book keeping
- Working
knowledge of computerized accounting and other computer application
packages
- High level
of integrity to be able to handle assets, cash and cash related
transactions.
- Good
interpersonal skills to be able to relate to people of diverse
backgrounds.
- Attention to
detail to be able to scrutinize payment supporting documents before
effecting payment
- Planning and
organizing ability to be able to accomplish tasks, file and retrieve
accounting documents
- Effective
communication both oral and written
- Good
organizing skills in order to schedule payments, prepare reports,
classify, archive and retrieve documents within required time frames.
Relevant Work Experience
- A minimum of
2 years experience in a busy accounts office
If you think you are the right candidate, then send an
application letter explaining why you are the desired candidate, which should
be accompanied with a detailed CV, and include names of at least three (3)
referees, current and expected remuneration and daytime telephone contact to
reach the address below before the close of business on Wednesday 24th October
2012.
(Please do not attach certificates and testimonials at this point – otherwise you will be disqualified).
Executive Selection, Strategic Dimensions Limited
Management and Development Consultants
(Please do not attach certificates and testimonials at this point – otherwise you will be disqualified).
Executive Selection, Strategic Dimensions Limited
Management and Development Consultants
E- mail: info@strategicdl.com
Only short listed
candidates will be contacted
