World Food Programme
Vacancy Announcement:WFP/23/12
Date of issue: 10th August 2012
Deadline for application: 24th August 2012
Job Title: Senior Logistics Assistant (Contracting)
Post Grade: SC6 – Service Contract
Accountabilities:
Under the direct
supervision of the Logistics Officer and the overall supervision of the Head of
Logistics, the incumbent will assist in the process of Contracting of logistics
services required for the implementation of WFP operations in Kenya, from the
stage of vetting of prospective service providers, through the contracting
process itself, to the implementation and management of concluded contracts as
well as the performance evaluations of the contractors.
Major Duties and Responsibilities:
- Assist in
preparation and overall processing of Request for Quotations (RFQ) for all
contracts related to logistics services.
- Organise all
required meetings related to the contracting process.
- Assist in
the preparation and dissemination of information regarding contract status
and any other required information.
- Monitor
contract validity dates and other relevant information regarding each
contract.
- Assist in
the advertisements, receipt of documentation and short-listing of
prospective service providers, where applicable.
- Assist in
the performance evaluation process.
- In the
absence of the Logistics Officer (Contracting) or as delegated, act as the
primary contact between the Logistics Unit and other WFP Units, as well as
between WFP and contracted service providers.
- Assist in
the development of contract management tools, templates, methods and
processes for contracts. Maintain databases of information related to the
contracts.
- Gather
market intelligence; keep abreast of developments in the market as well as
any regulations affecting the sector, as applicable.
- Assist in
contingency planning and logistics preparedness reviews.
- Effectively
assign work, supervise and train staff, as applicable.
- Produce
organised, accurate and well documented records with well analysed data
and address unforeseen situations while seeking advice and guidance from
supervisor, as necessary.
- Perform
other related duties as may be required.
Qualifications, Experience, Critical Success Factors and
Language
- Successful
completion of secondary school education, preferably supplemented by
technical qualification or university degree in business administration,
statistics, economics, logistics, transport, shipping, law or other field
relevant to WFP Logistics / contracting activities.
- A minimum of
five years’ practical working experience in one or more of the
transportation and ancillary sectors: port operations, shipping, clearing
and forwarding, air operations, large scale road/rail transport and
distribution management.
- Good
knowledge and experience in using computer software applications (MS Word,
Excel and Access).
- High sense
of initiative and judgment with an ability to work quickly and accurately
under minimum supervision and time constraints/pressure.
- High level
of cognitive capacity and an ability to work independently as required
- Ability to
review a variety of complex data, adjust discrepancies and resolve
operational problems with substantial independence.
- Ability to
obtain/give factual information of non-routine in nature involving
interpretation of facts requiring clarity of expression.
- Detail oriented
with an ability to handle large volume of recurrent confidential work in a
systematic manner
- Ability to
train other staff regarding relevant work responsibilities.
- Ability to
work in a team environment and coordinate assignments to achieve common
goals.
- Ability to
deal patiently and tactfully with people from diverse backgrounds.
- Excellent
written and spoken English and Kiswahili.
Kenyan nationals meeting the above qualifications are required
to submit a covering letter quoting Vacancy Announcement No. WFP/23/12 with
their updated Curriculum Vitae, copies of certificates and name, title and
e-mail address of three referees.
Candidates should also
complete a Personal History form (P.11) available on the following link –http://www.unon.org/docs/P11.doc.
All documents should be
sent in an envelope which must be marked: CONFIDENTIAL WFP/23/12 and sent to:-
Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
World Food Programme
P.O. Box 44482
Nairobi 00100
or deliver to Office B-120,
UN Complex, Gigiri.
WFP is an equal opportunity
employer and does not charge a fee at any stage of the recruitment process.
