Temporary Administrative
Assistant
(4 months contract)
Reporting To:
Administrative Manager
Applications Accepted By: E-mail: Addressed to: recruit@odumont.comJob Description
Administrator Officer Duties
- Prepare
presentations for executive-level and customer meetings, draft responses
to various correspondence, process expense reports as well as maintain
confidential records and reports
- Processes
mail, highlights action and attach relevant information or files for
review if appropriate
- Enter and
manipulate data on database, spreadsheet, or file management programs
- Communicate
sensitive information to external sources and senior management staff
- Assist with
travel arrangements and accommodation for department staff and incoming
visitors
- Draft and
type non-routine memos, letters, documents and various reports
- Assists
office staff in maintaining files and databases
- Manages
staff schedules
- Devising
and maintaining office systems
- using a
variety of software packages, such as Microsoft Word, Outlook, PowerPoint,
Excel, Access, etc., to produce correspondence and documents and maintain
presentations, records, spreadsheets and databases;
- devising and
maintaining office systems;
- using
content management systems to maintain and update websites and internal
databases;
- attending
meetings, taking minutes and keeping notes;
- invoicing;
- managing and
maintaining budgets;
- liaising
with staff in other departments and with external contacts;
- ordering and
maintaining stationery and equipment supplies;
- sorting and
distributing incoming post and organizing and sending outgoing post
- organizing
and storing paperwork, documents and computer-based information;
- Photocopying
and printing various documents, sometimes on behalf of other colleagues.
Other duties may include:
- recruiting,
training and supervising junior staff and delegating work as required;
- manipulating
complex statistical data;
- Arranging
both in-house and external events.
- Skills/
Qualifications:
- BA Degree in
administration
- 2 years work
experience in front office administration
- Proficient
with computers and comfortable with using office equipment like fax
machines, copiers, scanners and multi-line phone systems.
- possess
excellent organizational skills
- Good
communication skills are a must.
Application Process
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruit@odumont.com before end of day 12 July 2012. Only short listed candidates will be contacted
