Program Support Manager
African Field Epidemiology Network
Program: Field Epidemiology and Laboratory Training Program - Kenya
Position Description:
The Africa Field
Epidemiology Network (AFENET) supports the Kenya Ministry of Public Health and
Sanitation (MOPHS), Field Epidemiology and Laboratory Training Program
(FELTP).
The Program Support
Manager, under the supervision of the Director – FELTP, will manage the Program
Support Unit with responsibility for providing the program effective and
efficient administrative, logistical, and financial support.
The position will receive
administrative supervision and the employment contract from AFENET.
Specific responsibilities will include but are not limited to the following:
I. Coordination & Supervision
Specific responsibilities will include but are not limited to the following:
I. Coordination & Supervision
- Along with
the FELTP Director, ensure at all times that the program and FELTP
personnel adhere to established financial, administrative, and logistical
guidelines.
- Provide
day-to-day supportive supervision of PSU staff (i.e. admin officer,
driver, and office assistant) and coordination of PSU activities.
Supervise transport assets
- Serve
as primary contact and resource for residents and staff on financial and
administrative issues.
II. Reporting
- Oversee,
formulate, and deliver monthly financial report to the FELTP Director on
program’s financial status including on outstanding advances, bank account
balances, and budget vs. actual spending.
- Track
program spending via multiple funding mechanisms.
- Liaise with
partner organizations on financial and administrative matters.
- Conduct
monthly back account reconciliations and ensure accuracy of petty cash
ledgers.
III. Budgeting & Payments
- Lead an
annual budgeting process and harmonize with identified funding sources and
related funding mechanisms.
- Ensure all
residents and staff have the financial and administrative support to be
successful including ensuring the timely provision of payments and
advances.
Qualifications:
Required - Six (6) years of
progressive experience in managing administrative and/or finance systems and
supervising staff
- Degree from
an accredited University/College
- Kenyan
national, posesses valid Kenyan national identification card and/or
passport
- Excellent
written/spoken English
- Demonstrated
ability to use financial accounting software (e.g. Quicken, QuickBooks)
- Strongly
Preferred – Master’s Degree in Business or Public Administration
Application Requirements:
Applicants desiring
consideration for this post should submit the following:
- Application
letter, identifying the position desired and motivations for applying
- Current CV
- Copies (no
originals) of diplomas and certificates, including passport/ID
- Referee
names (including at least two current/former supervisors) with contact
information. Referees will be checked.
Interested candidates should submit the above to the Director,
FELTP by any of the following means not later than August 10, 2012:
Email: jobs@feltp.or.ke (attachments in .doc or .pdf formats only; emails with a file size >2MB will not be accepted)
Delivery:
Email: jobs@feltp.or.ke (attachments in .doc or .pdf formats only; emails with a file size >2MB will not be accepted)
Delivery:
Re: Job Application,
Laboratory Advisor, Field Epidemiology Training Program (FELTP), National
Public Health Laboratories Building, (Behind Kenyatta National Hospital Post
Office), 1st Floor, Office #56, Nairobi, Kenya
