Adeso Vacancy announcement
Position Title:Program Assistant
Position Title:Program Assistant
Position Location:Nairobi with field travel
Duration: 1 year with possibility of extension
Working with: Programs team
Starting date: Immediate
Application deadline: 19th July 2012. Adeso
will conduct interviews on an on-going basis.
Vacancy contact
Please send applications to
jobs@adesoafrica.org – Adeso will only respond to short-listed applicants.
Organizational Context
Organizational Context
Adeso, formally known as
Horn Relief, is an expanding and vibrant African based international
development and humanitarian organization.
At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive. Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming.
We work to prevent and
overcome situations that adversely affect community well-being by: reinvigorating
the economy, developing skills for life and work, providing humanitarian aid,
and influencing policy.
For the past 20 years we
have strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future.
Currently, Adeso has
programs in Somalia, Kenya and South Sudan. Our current donor portfolio
includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government
of Netherlands, among others.
Adeso is an exciting and
dynamic organization experiencing managed rapid growth. It offers sound
employment conditions with opportunities for personal growth and development.
Position Summary and Scope
Position Summary and Scope
Adeso serves vulnerable
populations in North East Kenya, Somalia and South Sudan. We implement programs
in the areas of Food Security and Livelihoods, WASH, NRM, Education and
Emergency
Response. Adeso is also an important stakeholder in cash based programming; having pioneered cash-based transfers in Somalia and actively contributed to the community of practice since 2003.
Response. Adeso is also an important stakeholder in cash based programming; having pioneered cash-based transfers in Somalia and actively contributed to the community of practice since 2003.
Applications are invited
for a Program Assistant role with Adeso. This position will support the OFDA
funded Cash Response Capacity Building (CRCB) project. The project aims to
expand the knowledge base and foster best practice in cash based programming through
training of humanitarian actors, research in relevant topics and dissemination
of resources on cash learning. The project will be implemented in six countries
in Africa.
Specific Roles and
Responsibilities
- Review
mails, respond to routine enquiries and draft responses for the cash
learning project;
- Manage
project meetings with vendors, suppliers and other consultants – including
preparing documentation and taking minutes as necessary and identifying
action points during meetings and follow up with the concerned parties to
ensure that action is taken;
- Maintain an
effective record and filing system for contacts, project activities,
correspondences, and documents for quick and easy reference;
- Develop
schedules and analysis to help review different training sessions;
- Provide
support in drafting and formatting of reports;
- Assist in
proposal development process taking responsibility for administrative
sections of proposals developed and ensuring all application requirements
are met;
- Assist in
reviewing bids, fee notes and organizing for LPO and contract
preparation;
- Manage
conference and workshop logistics by preparing draft budgets, making
travel and hotel bookings, sending invitations, preparing workshop
materials and arranging for per diems;
- Maintain
grant reporting schedules for the project and follow-up on project reports
to ensure submission by due dates;
- Help in
monitoring project implementation including review of burn rates from the
monthly financial reports;.
- Support
where appropriate in the planning and execution of the identified thematic
areas such as research and technical material review;
- Ensure
compliance to all Adeso and donor policies as well as program procedures
and guidelines;
- Contribute
to enhancing the visibility of Adeso across key stakeholders.
Skills and Qualifications
- Degree in
Social Sciences, Food Security or related fields.
- At least 1
year of related work experience, preferably for an International
Non-Governmental Organization (INGO).
- Proven
interest & commitment to humanitarian and development issues and a
demonstrable understanding of conflict/post conflict development
contexts.
- Excellent
organizational skills: the ability to work independently and productively
in a fast-paced environment and ability to effectively see projects
through from start to finish.
- Excellent
interpersonal and communication skills: the ability to successfully and
effectively liaise with a variety of people in a multi-cultural and
multi-site environment.
- Flexible
work attitude, proactive and demonstrated creativity: the ability to work
productively in a team environment and the ability to problem solve
creatively with minimal guidance.
- Fluency in
English, both verbal and written is required; language skills in French
would be a strong asset.
- Excellent
Computer skills: proficient in all MS Office, and some knowledge of
database management would be an asset.
Desirable Skills:
- Time
management, with multiple priorities;
- Detail
oriented, discreet, tactful, courteous;
- Ability to
work independently, set priorities, juggle tasks, meet deadlines;
- Initiative
and innovation in assessing situations, troubleshooting,
team-building
- Experience
in cash based programming.
- Some basic
logistical experience or qualification is an asset.
Application Process
This is a challenging
opportunity for a dedicated and highly motivated professional. If you would
like to join this dynamic team and help contribute to better resilience and
economic growth for African communities, please submit your application to
jobs@adesoafrica.org.
Each application should be addressed to the Human Resources Manager and include the following: An updated CV; and An application letter which should includes full contact details of three work-related referees.
This position is only open
to Kenyan Nationals.
Applications not including
all of the above information will not be reviewed.
Only short-listed
candidates will be contacted.
Adeso is an equal
opportunity employer.
