NGO Jobs in Kenya - CARE International

CARE International in Kenya is looking for well organized and highly motivated individuals who are result-oriented to fill the following positions:

Senior Program Officer-Livelihood 

(REF:SPO/7/2012).

Department/Project: GCD/RAP

Supervisor:  Gender and Community Development Coordinator

Location/Duty Station: Dadaab

     
Grade:            F -2  

I: Job Summary

Reporting to the Gender & Community Development Coordinator, the Senior Programme Officer will be responsible for planning, implementation, coordination, monitoring and documentation of all Livelihood and Youth development activities in one of the refugee camps. 

S/he will supervise Livelihood Officer and Sports and Youth Development officers for the project .

The officer will have a close working relationship with Gender Project Officers, Lead Counsels with GCD and other sector project officers, sector coordinators, programme support manager, and program manager .

The person will also work closely other CARE sectors such as education, WASH and Program Support. The officer will report to the Gender & Community Development Coordinator.

II: Responsibilities And Tasks

R1: Designing, Planning & Implementing Livelihood Projects

• Design practical, effective programs and activities that uplifts livelihood of most vulnerable refugee women, youths and men
• Organize beneficiary training targeting cluster level associations on self management, group dynamics and mobilizing savings for income generating activities.
• Initiate innovative income generating activities including marketing of products to help alleviate poverty among targeted women
• Liaise with Gender and Development Unit (GAD) for referral of vulnerable women and SGBV survivors and train them in business initiation.
• Work with Department for Refugee Affairs ( DRA),Ministry of Agriculture ,Ministry of livestock UNHCR and WFP and other implementing partners in Dadaab and beyond to support livelihood projects for  refugees
• Develop an accurate database including geographical mapping, for all past present individuals and groups supported by CARE in livelihood activities.
• Design new approaches in Livelihood including Dadaab business incubation centre and a Dadaab wide livelihood strategy

R2: Develop effective microfinance models and methodologies suitable to refugees

• Using critical lessons learned from previous interventions, develop effective micro financing concepts including strengthening CARE’s GSL concept ,cluster level approaches to enable mobilization of resources for business startups within the refugee camps
• Undertake regular field assessment of target groups and their needs of adaptation of the methodology to reach the project goal.
• Collect, record, update and share data for groups savings and lending groups (i.e. amount, frequency, sharing, loans criteria and use) to establish trend across clients (groups) and camps and the development of best practices for GSL.
• Develop an effective MIS-system to track all information related to micro financing

R3 Develop, Promote and Facilitate Youths Specific development activities in Dadaab

• Supervisee development of sports activities and strategies in Dadaab targeting boys and girls.
• Supervise youth training activities including in camp vocational training ,external training
• Development of new approaches related to youth development including emerging leadership programme  
• Supervise scheduling of sports tournaments and leagues for various disciplines from camp to national level.
• Design, construct and assist in the management of indoor and outdoor sports facilities.
• Strengthen sports management committees as part of the community self-management (CSM) strategy.
• Organize coaching and sports management courses for sports committees, team managers and referees
• Organize female-only sports leagues and tournaments from school to intermediate and senior levels.
• Recruit, train and work closely with female sports motivators (FSM) in the blocks and sections.
• Design, construct and assist in the management of specialized facilities for exclusive use by sportswomen.
• Conduct and disseminate research on appropriate sports disciplines and sportswear for predominantly Muslim sportswomen.

R4. Project Monitoring & Evaluation

• Assist in the development of project proposal, concept notes & sector publications
• Provide regular feedback/updates on livelihood activities citing strengths and weakness in overall camp strategy and how this can be improved.
• Ensure that assigned projects achieve set goals, objectives and outcomes

R5:  Report writing & documentation

• Prepare and submit activity progress reports including bi- monthly UNHCR report, monthly SITREP, quarterly reports among others
• Developing annual procurement plans and timely procurement of sector camp items
• Assisting in the preparation of sector operation plans/work plans & reviews

 R6: Staff supervision and Acting Responsibility

• Directly supervising Livelihood and Sports and Youth project officers as per their job descriptions to ensure effective, efficient and timely implementation of activities
• Perform the duties of the Gender and Development Coordinator in his/her absence
• Conduct regular block and home visits to assess and verify supported refugees
• Regularly appraise Livelihood and Sports and Youth project officers and provide   support/mentorship

III: Authority

• Spending Authority:  N/A     
• Supervision:  Supervises two position, that is, Livelihood Project Officer(s), Sports and Youth Development Officer(s)
• Decision Making: Responsible for recommending prioritization livelihood and units prospective funding, change in programming and staff hiring and transfers.

IV: Contacts/Key Relationships

• External  -  Right to Play , UNHCR, SAVE the children (UK), GTZ, NCCK, LWF, GoK

• Internal - Gender Project officer(s) and Lead Counselors in GCD Sector , CARE coordinators, program manager

V: Working Conditions

The position is based at Dadaab with assignment to any of the camps Ifo and Dagahaley. 

This is a non-family working station. Hot weather is prevalent throughout the year with limited basic amenities. 

Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys). Strict adherence to security instructions all the time. 

It is a six days work station with a compensatory time off according to CTO policy. 

The incumbent will be required to travel to Nairobi office and perform official responsibilities as will be required

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VI; Qualifications

• Education: Bachelor’s   Degree in Social Sciences
• Experience: 3 years relevant proven experience   in community development, microfinance and entrepreneurship.
• Certificate : Certificate in Project Cycle Management

Competencies:

• Ability to apply gender mainstreaming skills to development is an added advantage.
• Good Project report writing skills
• Proficient in Microsoft Suite

Field Officer –GS&L Project 

(Ref:FO/7/2012).

Job Title:  Field Officer                                          
Department/Project:  GS&L Sector                                 
Location/Duty Station: Marsabit                                                     
Grade:   E          
                 
Job Summary & Purpose:

The Field Officer will work with the Project Officer and other GS&L staff to promote GS&L and Index Based Livestock Insurance (IBLI) methodologies in the district. 

He/She will directly supervise Franchisees and the Community Based Trainers (CBTs) to promote the GS&L methodology ensure prompt training delivery and closely monitor quality of GS&L groups. 

The Field Officer will work closely with partners, ILRI and the CARE Livelihoods sector in promoting livestock insurance amongst participating pastoralist communities.

Tasks and responsibilities

R 1:     Project Management

• Plan, lead, organize, direct and evaluate the linkage of GS&L groups to formal financial sector in accordance with CARE’s guidelines on financial linkages.
• Ensure compliance with CARE performance management system for self and supervisees  
• Provide technical support to community based trainers to enable them meet project goals, objectives and targets.

R 2:     Project Growth

• Continuously monitor and review the financial linkages.
• Support the Project officer in developing capacities of community, and any other identified stakeholders mainly through trainings to produce competent community trainer’s imperative for project growth and effective financial linkage of GS&L groups

R3:      Monitoring of application of skills and knowledge

• Ensure community based trainers visit GS&L sessions for observation and reporting on the application and relevance of the systems and procedures.
• Follow–up community based trainers’ training of groups to determine achievement of target and proper quality of content as guided by the linkages training manual.
• Ensure that the CBTs apply effective participatory and adult training techniques for all financial linkage modules, and that the CBTs are able to roll out the trainings to the identified GS&L groups.
• Provide input to the review and development of training materials.
• Monitor groups’ self-management maturity and transition as guided by the group objectives and targets, and work closely with the community based trainers to ensure that bank linkage is piloted in the districts.
• Check community based trainers’ documentation and statistics to ensure availability of accurate data in project.

R4:     Maintenance of Resources

• Undertake the proper maintenance of the project assets and ensure proper use of other project resources assigned to him.

R5:     Representation and Coordination

• Perform other responsibilities as may be directed by the supervisor / Project coordinator.

• Authority:     Moderate authority - works under the supervision of the Project Manager. General defined tasks and objectives.
• Spending Authority:     Nil            
• Supervision:     Will supervise the community based trainers and Franchisees work.    
• Decision Making: low decision making authority – in consultation with the project coordinator he/she will be responsible for decisions relating to the linkages component.

Contacts/Key Relationships (internal & external):

Internally the position shall relate with the direct project staff and other staff in GS&L projects.
Externally the position shall relate with government officials, other partner civil society organizations financial institutions

Working Conditions:

The position shall be based in the Marsabit field office and shall entail over 80% travel time in the field

Qualifications:

• Education: Degree or Diploma in Business administration, social sciences, commerce or a related financial discipline
• Experience: Over three years work experience in providing financial services to community savings and loans groups. Experience in community mobilization. In depth understanding of community managed microfinance. Experience in banking for the informal community groups will be an added advantage    
• Certificate:
• Competencies; Community mobilization skills, good project reporting writing skills, good facilitation skills, strong analytical skills

Drought Emergency Manager

 External/Internal Advertisement

CARE International in Kenya is looking for qualified candidates to fill the position of Drought Emergency Manager within its Emergency Program, Nairobi.

Job Summary

• The Drought Emergency Manager will provide expertise, guidance, and leadership in drought cycle management throughout the stages of response, recovery, and in building resilience of communities and households to drought
• Participate in the design and management of Emergency projects, including assessment, planning and monitoring of conditions and evaluation of response activities.
• Ensure compliance with CARE’s policies and procedures, and donor rules and regulations, and CARE’s Humanitarian Accountability Framework 
• Mobilize local partners, lead assessments, formulate concepts, write proposals and budgets in the design and planning of activities to scale up and rapidly respond to drought Emergency.
• Under the general supervision of National Emergency Coordinator, S/he is expected to supervise the effective direct implementation of drought emergency response activities by CARE and oversee implementation of activities by local partners.

Qualifications:

• This position requires 5 years experience in drought cycle management, drought relief/ recovery/resilience building, or sustainable livelihood security in ASAL.
• The incumbent should have at least 4 years experience working in Humanitarian/emergency programming work. 
• The incumbent should have 3 years of experience in project management directly supervising staff and responsible for budgets.
• Experience in training and capacity building desired.
• A relevant university degree in development studies is required, with additional training in contingency planning, minimum standards in emergency response.
• Competencies:    At minimum the incumbent should demonstrate good people management skills with ability to supervise by proxy, team player, budget management, good communication skills including report writing skills and analytical skills.

Finance and Administration Manager 

(Ref: F&AM/7/2012).

Department/Location:    Program Support, Dadaab
Supervisor/Title:        DRO
Grade:            H

I.    Job Summary

Reporting to the Director for Refugee Operations (DRO), the Finance and Administration Manager will ensure that all administration and financial processes are functioning effectively and efficiently, monitor administration and financial results to detect risks and opportunities and draw them to the attention of Management and Program. 

He/She will plan, execute and evaluate all Refugee Assistance Program administration, procurement and financial management activities, create, update and ensure compliance with relevant CARE policies and procedures.

The incumbent will also prepare accounts analysis and refine account balances, review reports to the donors to ensure they are in line with all requirements and they contain the correct information.  

The position holder will also coordinate the audits processes for the program and provide all the required facilities as well as develop, coordinate and administer the program as well as the Country Office`s plan.

II.    Responsibiilities & Tasks

R1:    Controllership

• Review and approve relevant disbursements, receipts, adjusting entries and ensure compliance with donor regulations, CARE Accounting policies and Generally Accepted Accounting Principles (GAAP)
• Ensure program compliance with CARE’s accounting policy vis-à-vis fund accounting as noted in CARE’s Financial Manual and Generally Accepted Accounting Principles.
• Coordination and supervise the review of all financial reports to be submitted to Donors and CARE-Kenya head office ensuring that the financial information is complete ,accurate ,reliable and timely in consistent with the project implementation.
• Oversee monthly expense tracking, including monthly review and analysis of project expense report and distribution and follow up with program staff.
• Facilitate the effective maintence of the budget tracking tools.
• Facilitate any external and internal audits
• Supervise the utilization of the program`s accounting systems and procedure consistency with the Country Office systems.
• Ensure that the program financial transactions are recorded on a timely basis, and that this are accurate, complete and reliable, and in accordance with GAAP
• Provide the program Senior Management Team with relevant and timely financial information and analysis for strategic management purposes as well as suggest and implement policies procedures that ensure adequate use of funds and fulfillment of the conditions of the donor agreements and the internal policies and procedures. This will include formulation of specialized financial reports to aid in the reports to aid in the programs decision making process
• This will include formulation of specialized financial reports to aid in the RAP’s decision-making process
• Provide coaching, mentoring and training to program support staff as part of the on-going development of their skills and knowledge

R2:    Treasury Function

• Oversee the cash management – receipts and  disbursements
• Supervise the program`s  banking arrangements and ensure adequate liaison with principle bankers
• Ensure Collection of contractual miscellaneous receivables
• Ensure  program`s  accounts payable policy and cash disbursements are consistent  with the County Office systems

R3:    Budget Management

• Establishment and maintenance of a master budget
• Work with the Finance Coordinator and budget holders in updating the combined work, Procurement and Spending Plans (WPS)
• Support  program sectors  in donor contract management including preparing budgets for proposals, negotiating donor agreements, ensuring accurate and timely budget monitoring tools and donor reporting
• Preparation of the programs annual operating budget.  This will include the preparation of budget guidelines to assist coordinators  in formulating project budgets
• Monitor actual expenses against the budgets and report on the same to ACD-P and program Senior Management Team
• Review donor reports and reports due to the Head  Office as well as other financial information that comes from the program, ensuring that they fulfill all the requirements of form and depth that may be required

R4:    Financial Systems Management

4.1    Fund Codes

• Ensure that all fund code information is keyed into the Financial System as provided by the Country Office Finance Manager.

4.2    Location Codes

• In liaison with the County Office Finance Manager, responsible for developing this section of the chart of accounts consistent with policies provided.

4.3    User ID’s

• Review and approve user set up forms.
• Approve all user deletion forms and forward to the system administrator who must then delete the user ID from the system

R5:    Administration

• Guide the  Administration department in all strategic planning activities in relation to the program and Country Office strategy
• Advise the Senior Management Team on applications of the procurement policies for the program consistent with the Country Office systems.
• Ensure that all service ,lease and general administrative contracts adequately protect the interests of the program
• Ensure that program  communication facilities  are up to date and the services are effective and efficient
• Ensure program conformity to the Memorandum of Understanding (MOU) with other Implementing Partners and donors.
• Ensure program assets are adequately safeguarded, administered ,managed and reported.
• Supervise the program Administration department to ensure an effective and efficient operation through providing coaching, mentorship and training as part of the on-going development of their skills and knowledge.

R6:    Procurement

• Guide the Procurement  department in all strategic planning activities in relation to the program and Country Office strategy
• Advise  the Senior Management Team on applications of the procurement   policies for the program consistent with the Country Office systems
• Ensure that all contractual arrangements with vendors adequately protect the interests of the RAP
• Ensure the efficient and effective delivery of  procurement services within the programs
• Ensure compliance with various government rules and regulations and that the program interests are adequately protected
• Oversee the Bridger system to ensure its efficient and effective application as related to vendors and new employees to programs.
• Supervise the program procurement department to ensure efficient and effective operation

R7:    General

Participate as a member of the Senior Management Team.

III.    Authority

• Spending Authority  up to KES 400,000/=
• Authority over staff in the Administration, procurement and Finance departments
• Authority over budgets, quality  of finance reports for internal and external use
• Sign correspondence regarding administrative, finance and procurement management matters
• Approve requests for procurement and other financially binding documents

IV.    Key Relationships/Contacts

• UNHCR, WFP, BPRM, other implementing agencies, CARE Canada, CARE Head Office, contractor

V:     Work Conditions

• The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, Ifo and Dagahaley camps as well as any other extension camps and program sites. 
• This is a none-family working station. Hot weather is prevalent throughout the year with limited basic amenities. 
• Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys). 
• Strict adherence to security instructions all the time. 
• It is a six days work station with a compensatory time off according to CTO policy. 
• The incumbent will be required to travel to Nairobi office and perform official responsibilities on need basis.
• The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VI: Qualifications, Experience and Competencies

• Masters  degree in Business Administration, accounting, commerce or finance
• 7  years work experience in administration and  finance management in busy environments
• Holders of Bachelor’s degree in Business Administration, accounting , commerce or finance with 8 years relevant work experience will be considered for the position
•  Professional Certificate in a recognized professional body such as Chartered Accountant or CPA, Supply and Purchasing.
• Proficient in Microsoft office, SCALA, or any relevant financial management system for accounting, budgeting.
• A good command of both written and spoken English
• Ability to prepare quality financial, administration and procurements reports

Competencies:

• Integrity
• Excellence
• Strategic Decision-Making
• Initiating Action
• Stress tolerance
• Operational decisional decision taking
• Managing performance for success
• Planning and organizing

Email: vacancies@care.or.ke  for further details on minimum requirements, please visit our website: www.care.or.ke. Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

Warning to all applicants:
CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).