SMEP Deposit Taking Microfinance Limited, a Christian based MFI
regulated by the Central Bank of Kenya, invites applications from interested
and suitably qualified candidates to fill the positions of:
Training Officer
TO/3/7/HRD/2012
The main purpose for the job is to develop and facilitate implementation of Company training strategy that will empower the human capital in the areas of duties.
Duties and responsibilities
Reporting to the Head of HR & Administration, the successful candidate will:
- Facilitate the
process of conducting employee training needs assessment in consultation
with Departmental/Sectional managers and provide effective solutions to
identified needs.
- Prepare
comprehensive annual training and development plan and budget.
- Ensure timely
payment of industrial training levy and reimbursement Coordinate
implementation of established technical and professional courses provided
by training institutions.
- Prepare and
coordinate induction training programs for new staff.
- Training of
staff and SMEP DTM customers on various financial and non financial
topics.
- Coordinate
implementation of in-house training activities and support in basic
competency development of employees based on identified strategic competency
requirements of the Company.
- Identify
training institutions, and put in place necessary collaborative mechanisms
for the provision of strategic interventions unique to the education,
training and development needs of the Company.
- Monitor
effectiveness of in-house and external training (Instructor service
providers) by carrying out post training performance evaluation programmes
to assess impact on employee operations.
- Develop Company
training manuals, multi-media visual aids and other educational materials
for use.
- Organize Company
appraisals linking performance to agreed scheduled targets.
- Provide career
counseling for staff.
- Develop and
maintain a skills inventory database and prepare periodic training reports
for the Company Perform any other function as may be directed by
management from time to time.
Qualifications and competencies
- Bachelors degree
in Business Administration or Post graduate
- Diploma in
HR/Finance/Banking/Microfinance development
- Knowledge in
management and Training of Trainers certificate
- 3 years hands on
curriculum development and implementation of competency based training
programs in a busy environment
- Be aged between
30-40 years
- Applicants must
be committed Christians
Other key skills:
Demonstrated leadership ability, high integrity, good
counseling, analytical and communication skills, assertiveness, independence
and ICT skills.
Legal Officer
LO/2/7/HRD/2012
The main purpose of the job holder is to provide and facilitate legal, technical, institutional and related services to the Company.
Duties and responsibilities
Reporting to the CEO the successful candidate will be expected to:
- Offer legal and
technical advice to the Board and Management.
- Organize,
prepare agendas for, and take minutes of Board meetings and Annual General
Meetings.
- Maintain
statutory books, including registers of members, directors and
secretaries.
- Deal with
correspondence, collate information and write reports, ensure decisions
made are communicated to the relevant Company stakeholders.
- Contribute to
meeting discussions, as and when required, and advise members of the
legal, governance, accounts and tax implications of proposed
policies.
- Monitor changes
in relevant legislation and the regulatory environment, undertake legal
research and advise the Company accordingly.
- Liaise with
external regulators and advisers, such as lawyers and auditors.
- Develop and
oversee systems that ensure the Company complies with all applicable
codes, as well as its legal and statutory requirements.
- Undertake
general conveyance including purchases, sales, charges, leases, tenancy
agreements, surrenders, easements, licenses and related matters.
- Draw, peruse,
complete and interpret legal documents on behalf of the Company.
- Undertake
associated general administration including correspondence and preparation
of reports.
- Draw and accept
court processes affecting the Company and take action as necessary.
- Undertake any
other duties as may be assigned by the management from time to time
Qualifications and competencies
- Bachelor of Laws
(LLB) Degree from a reputable university
- Diploma in Law
from the Kenya School of Law
- Must have a
current advocate’s Practicing Certificate
- Must be a
Certified Public Secretary of Kenya - CPS(K)
- At least 3 years
post qualification experience in a similar position in a busy
financial/MFI environment
- Be aged
between 25-35 years
- Must have MIS
office skills
Other skills and competencies are:
- Able to
communicate effectively
- Analytical and
problem solving skills commensurate with the level of responsibility
- Attention to
detail
- Able to manage
time effectively and complete tasks within deadlines
- Able to
establish effective working relationships
- Able to
negotiate and influence
- Equally able and
effective working individually and as part of a team
- Flexible
approach to range of work and working hours
Legal Clerk
LC/6/7/HRD/2012
The purpose of the job is to provide support in legal department in fast tracking the legal services required by the company.
Duties and responsibilities
- Reporting to the
Legal Officer, the successful candidate will:
- The clerk shall
perform all legal support related duties in the legal department
- Registration of
chattels at the company’s registry
- Registration of
motor vehicles at KRA which includes change of ownership of motor vehicles
from debtors to the company’s name (Smep DTM Ltd)
- Attending court
registry as required Registration of leases and charges at the lands
registry in Nairobi and elsewhere
- Be involved in
debt collection and related matters where appropriate
- Keeping records
of cases and other matters within the department Daily, monthly or weekly
reports as required
- Assist in
franking of chattels mortgage documents Any other duties that may be
assigned by the supervisor from time to time
Qualifications and competencies
- Diploma in Law,
Legal Studies Must have a valid court process server certificate
- Experience in
lending/credit or banking will be an added advantage
- At least three
(3) years working experience particularly in conveyance matters
- Must be computer
have proficiency
- Be aged between
25-35 years
- Applicants must
be committed Christians
Internal Auditor
IA/4/7/HRD/2012
The main purpose for the job is to review company operations and controls, risk management processes and compliance with prescribed policies, procedures and regulations. The job involves extensive travel within Kenya.
Duties and responsibilities
Reporting to the Head of Internal Audit, the successful
candidate will: -
- Coordinate and
conduct the audit of receipts and payments, Continually monitor the
effectiveness of internal control systems,
- Make follow-up
of implementation of audit recommendations,
- Undertake
surprise checks on sensitive areas in the Company, Conduct audit
investigations,
- Review the
adequacy and effectiveness of risk management processes, and
- Carry out other
duties assigned by the Head of Internal Audit
Qualifications and competencies
- Bachelors of
Commerce degree in Accounting option, or Business Finance,
- Must have at
least CPA III.
- Be aged between
25-35 years
- Applicants with
experience in auditing banking or financial institutions and IT
environments have a definite advantage but must have at least one year
experience in auditing.
- Applicants must
be committed Christians
Head of Internal Audit
HOIA/1/7/HRD/2012
The holder of this position is to oversee and review the Company’s internal control systems and evaluate the level of compliance with set policies, regulations and procedures.
Duties and responsibilities
Reporting the Board and administratively with a dotted line to the CEO, the successful candidate will be expected to:
- Develop and
implement the policy, procedures and systems for the Department, including
documentation and make recommendations, where necessary, to review
operations, financial, accounting, procurement, HR and ICT manuals in
order to ensure adherence to company policy, legislation, statutory,
compliance and reporting requirements.
- Review the
adequacy of internal systems and controls to ensure compliance with
strategic and business plans including the adequacy and effectiveness of
the Internal Audit control system.
- Assess the
reliability and security of financial and management information and the
systems and operations (in-house or outsourced) that produce such
information.
- Prepare annual
and periodic Internal Audit plans and programmes.
- Carry out audit
transactions, processes, records, premises, assets etc. of the company on
a regular basis and more specifically pay particular attention to
financial accounting, loan processing, client management, portfolio
management, loan tracking, procurement, human resource, statutory
compliance and financial reporting processes both at the branch and head
office level while analyzing reports from branches e.g. Kiwa appraisals,
monthly returns etc and making briefs to the Chief Executive
Officer.
- Carry out
regular and surprise inspections of all processes, policies and procedures
and ensure that they comply with all statutory requirements and best
practice guidelines.
- Assess the means
of safeguarding assets and ensure that Company assets are safeguarded and
the liabilities and expenditure are controlled.
- Carry out ad hoc
appraisals, investigations, or reviews based on audit findings or as
requested by the Board and Management as recommended through both internal
and external audits.
- Prepare internal
audit and inspection reports and present them to the Board clearly
indicating how these fit into the overall business/company strategy while
ensuring the accuracy and reliability of the data and information
reported.
- Keep abreast
with latest developments in the Micro finance, Banking, Audit and
Accounting fields with a view to enhancing the internal audit function as
a key contributor to overall company strategy.
- Support the
Finance Department in preparation of monthly and annual audits and finance
reports by reviewing financial reports in preparation of external
audits.
- Supervise staff
in the Internal Audit department and participate in corporate governance
processes
- Perform any
other function as may be directed by management or the Board/Audit
committee from time to time.
Qualifications and competencies
- Bachelors of
Commerce degree in Accounting option, or Business Finance from a
recognized university and a Masters Degree will be an added advantage
- Must be CPA (K)
finalist or ACCA finalist Must be member of the Institute of Certified
Public Accountants of Kenya (ICPAK)
- Be aged between
30-40 years 5 years, at least 2 years in senior Management level,
applicants with experience in auditing banking and IT environments have a
definite advantage
- Applicants must
be committed Christians
Debt Collectors
DC/5/7/HRD/2012
The main purpose for the job is to handle collection of arrears on Non Performing Loans especially those falling over ninety days past due (LOSS) and any other category of loans as may be assigned from time to time.
Duties and responsibilities
Reporting to the Credit Manager the successful candidate will:
- To make follow
up on arrears assigned to him and collect as per the set targets
- To work closely
with the Regions staff in locating the defaulters, subsequent recoveries
and receipting of the collected money.
- To work closely
with Units’ identified debt collection service providers
- To forge good
working relationships with the local administration and law enforcement
agencies
- To maintain an
updated database of all assigned accounts and collections done with
specific dates.
- To submit
detailed weekly reports to Unit engaged in and Credit Manager on a weekly
basis accounting for impact of his activities on general Loan Book on a
format that shall be provided.
- To address any
customer complaints conclusively within a week that arises out of his
interaction with the defaulters.
- Though reporting
to Credit Manager at the Head Office, the debt collector shall be under
the supervision of the Unit Managers but as per assigned tasks from Head
Office.
- To collect loans
written off and update customer balances upon such collections.
- Share and advice
Regional Teams on sound practices that shall deter default.
- Engage in other
activities assigned by the Credit Manager or Head of Operations as shall
deem necessary from time to time.
Qualifications and competencies
- Bachelors degree
in Economics, Business Administration or Sociology
- Knowledge in
legal procedures in Debt collection, Credit management and at least
CPA/ACCA certificate will be an added advantage
- Be aged between
25-40 years
- Applicants must
be committed Christians
Credit Officers
CO/10/7/HRD/2012
Reporting to the BM/Marketing Unit Manager – Branch, the successful candidate will have the following responsibilities:-
Duties and Responsibilities
- Marketing of
products in the area of operation.
- Facilitate
recruitment and registration of clients in existing and new groups.
- Stimulate client
training on SMEP policies, procedures and basic business skills, loans,
business, e.t.c.
- Loan
disbursements and deposit mobilization that meet defined growth and
quality targets
- Submission of
weekly and monthly performance reports
- Responsible for
cumulating and maintaining client information
- Maintain good
public relation between SMEP and outsiders e.g. Public administration,
churches, business community etc
Qualifications and experience:
- Have a bachelors
degree in a related field or a diploma in Co-operative Management,
Business Administration, Banking or its equivalent,
- Have knowledge
in group/individual lending
- Marketing or
accounting skills and computer literacy will be an added advantage
- Excellent oral
and written communication skills
- Persuasive with
strong recognition skills, Self-driven and possess the ability to work
with minimum supervision,
- Have good
knowledge of the micro-finance industry and practices and A self-starter
who possesses excellent presentation skills.
- Aged below 30
years
Cashiers
Cash/9/7/HRD/2012
Duties and Responsibilities:
Reporting to the Chief Accountant, the successful candidate will:
- Be paying and
receiving cash and other cash transactions across the counter as
authorized
- Input customer
transactions in the Banking system
- Attend to
customer inquiries across the counter
- Cash and other
transaction reconciliation
Qualifications and experience
- AKIB/ACIB/CPA 2
or equivalent qualification. (A Bachelors Degree in any Business related
field will be an added advantage)
- One year
experience in a busy financial institution in the same capacity
- Must be
computer literate
- Be detailed and
have strong analytical and monitoring skills. Be highly motivated and have
the ability to work with culturally diverse groups of people, be honest,
reliable.
- Be willing to
work anywhere within the country
- Must be below 30
years.
Other key skills:
High integrity, able to handle both cash and to work under
pressure, responsible, confidential, accurate, work with minimum supervision
and have good communication skills.
Branch Manager
BM/8/7/HRD/2012
The main purpose for the job is to steer the Branch into high level performance through proper supervision and maintenance of healthy portfolio and adherence to laid down policies and procedures.
Duties and responsibilities
Reporting to the Head of Operations, the successful candidate will:
- Responsible for
promotion and marketing of SMEP product and services in the area of
operation as well as planning and supervision of Branch activities to
ensure that they are carried out in accordance with the laid down
procedures and policies
- Responsible for
the smooth running of the branch including supervision, appraisal,
motivation, and development of all the branch staff as well as
recommending their training needs
- Conduct weekly
or biweekly meeting with all branch staff and ensure they are well updated
on all company issues.
- Further ensure
they are well acquainted and adhere to the company policies and
procedures
- Responsible for
all satellite offices under his/her jurisdiction and ensure they mature to
fully fledged branches within the stipulated period
- Stimulate Branch
growth through recruitment of new clients
- Determine
portfolio levels and areas of operation within existing policy framework
In charge of branch petty cash and to ensure safe custody of branch
assets.
- Organize and
facilitate business and loan management trainings for new and existing
clients
- Maintain high
quality portfolio by ensuring on time payments of loans and being zero
tolerant to arrears
- Monitor and
responsible for loan approvals and the loan status of the branch, i.e.
disbursements/ repayments and appraisals as per policy
- Take
responsibility for bank operations and ensure that all group collections
are banked the same day and payment receipts are sent to head office
- Ensure that all
receipts delivered in the office by the branch and all data are properly
keyed in the system and are authorized by the close of the day
- Liaise with
collaborators and partners at the branch level on behalf of the company
e.g. Banks, Administration and Landlords
- Responsible for
preparation and submission of daily, weekly, monthly, quarterly,
semi-annual and annual reports to management
- Perform any
other function as may be directed by management from time to time
Qualifications and competencies
- Bachelor’s
degree Business management, Banking, Finance or Economics.
- CPA/CPS
professional qualifications will be an added advantage
- At least 3 years
working experience in credit or financial institution.
- Computer
literacy in windows environment and relevant accounting/portfolio
management package especially T-24 Emerge will be an added advantage Be
aged between 25-40 years
- Applicants must
be committed Christians
Other key skills:
Demonstrated leadership qualities, high integrity, be outgoing,
good interpersonal skills, aggressive with strong business acumen, flexible and
adaptable in responding to change and willing to relocate or work anywhere in
the country
AC/7/7/HRD/2012
The purpose of the job is to handle the clearance and settlement of transactions made by the revenue producers ('front office') between the bank and its clients, ensuring the smooth, efficient and risk-free passage of these transactions through the bank's systems.
Duties and responsibilities
Reporting to the Chief Accountant, the successful candidate will:
- Facilitate
preparation of books of accounts and various managerial reports, i.e.
daily, weekly and monthly.
- Facilitate
consolidated cash flow forecasts and variance analysis.
- Determine the
accuracy of entries in the general ledger through careful and timely
review.
- Manage the
processes of clearing and settling transactions.
- Reconcile
systems by checking that the data flows from the revenue-generating front
office to the operations systems (operations control).
- Monitor the
activity and reports of daily transactions.
- Supervising
teams of clerks.
- Troubleshoot
systems problems.
- Manage projects:
analyzing a system, identifying and specifying developments and
improvements and coordinating the testing and implementation of new
systems.
- Act as an
interface with other divisions of the bank.
- Investigate
breaks in the cash account.
- Organize team
meetings, manage team members and undertake individual & team
appraisals.
- Deal with all
client queries received by the bank.
- Take
responsibility for handling specific clients.
- Liaise with
clients regarding transaction settlements, as and when required.
- Ensure that
client protection rules are adhered to.
- Undertake any
other duties as may be assigned by the management from time to time.
Qualifications
and competencies
- Bachelor of
Commerce degree in Accounting option, Finance, Business/Management,
Economics, Mathematics with at least CPA II C.P.A. (K) or equivalent
Accounting qualifications
- 3 years
experience as an Assistant Accountant
- Be aged between
25-35 years
- Applicants must
be committed Christians
How
to Apply
Qualified and interested candidates who meet the above criteria should download the “Job Application Form” atwww.smep.co.ke/opportunities, and send their filled applications torecruitment@smep.co.ke on or before Friday, 20th July, 2012.
Only shortlisted
candidates will be contacted.
