Solidarites International is an international humanitarian
organization which provides assistance to populations who are victims of armed
conflict or natural disasters.
For 30 years, Solidarites International (SI) has concentrated
its action on meeting three vital needs: water, food and shelter.
In the Horn of Africa, SI is currently implementing WASH and Food
Security/Livelihoods programs in Kenya and Somalia.
We are seeking qualified persons to fill the following position:
Logistics Coordinator
Position Objective
The Logistics coordinator is responsible for the proper
implementation of logistics procedures in all Kenya and Somalia programs.
He/she is the technical focal point for all logistics issues for
the Kenya / Somalia team, and the primary link between headquarters and the
mission for logistics matters.
Location: Kenya/Somalia (based in Nairobi)
Hierarchy
Report to: Head of Mission
Technical links with: Field Logistics Team
Supervisor to: Logistics staff in Nairobi base
List of main tasks:
Procurement
- To ensure the
respect of SI/Donors procurement guidelines and procedures
- To identify good
quality service providers at Kenya’s level
- To monitor
BCI/IOF processing by the procurement manager
- To check the
quality, conformity of the items purchased
- To draft and
update services contracts (Fuel, delivery of bricks, sand…) as well as
tenders if needed
- To conduct
regular market assessments of durable equipment in Nairobi and to ensure
that market assessments are conducted regularly in each SI base
Management and human resources
- To supervise,
advise and coordinate the Logistics Coordination team in Nairobi
- To support the
field logisticians and program staff in terms of set-up and knowledge of
procedures through field training
- To ensure
regular performance evaluations for Nairobi logistics staff.
- To assess
training needs for all logistics staff on the mission and to organize the
provision of required training, in close cooperation with the Field
Coordinators who directly manage the field logisticians
- To analyze and
report on the needs in terms of Logistics human resources in Nairobi and
the field, as well as support requirements from
HQ
- To revise job
descriptions as required
- To lead the
recruitment of Logistics staff in Nairobi and to participate in the
recruitment of field logistics staff
- To validate all
disciplinary procedures for Nairobi logistics staff with the
Administration Coordinator and the HR manager.
- To validate any
changes to the structure of the Nairobi logistics team with the Head of
Mission
- To prepare and
conduct audits from a large panel of different donors; ECHO,
EUROPAID,DFID,OFDA,UNHCR, CHF
Vehicles Fleet Management
- To anticipate
and plan for vehicles needs in Nairobi
- To regularly
assess the transporters market (taxi, cars, trucks)
- To manage the
drivers in Nairobi
- To ensure a Log
Book is kept for each vehicle in Nairobi
- To ensure the
follow up of the fuel, spare parts and regular technical check-up in
Nairobi
- To analyse cost
and consumption of cars, and anticipate technicals or behaviors problems.
- To be in charge
of collecting and compiling the monthly Fuel Consumption follow up for
Kenya and Somalia’s bases at the end of each month.
- To review all
aspects of fleet management on each base at least twice per year,
providing a report to the HoM and Field Coordinator.
Transport/cargo Management
- Overall
responsibility for the supply chain from Nairobi to the field (planes,
trucks) for goods and supplies
- Overall
responsibility for the organization of timely, cost-efficient and safe
transport for SI staff from Nairobi to the field and to external
destinations (HQ, expat breaks etc)
Stock Management
- To ensure that
the mission Logisticians (field and Nairobi) are aware of SI/Donors
procedures and requirements for stock storage.
- To plan and
anticipate the deliveries from Paris/Nairobi to the field in collaboration
with the field logisticians.
- To ensure the
respect of SI internal procedures (IOF/Quotations/Tender/Waybills).
- Follow up of the
durable equipments
- To make and
update on a daily basis the durable equipment list for Nairobi base.
- To edit
Identification Card for each equipment present in the durable equipment
list.
- To train staff
on the use and care of sensitive/delicate equipment such as Thuraya, HF,
VHF, RBgan…
- To ensure the
collection and compilation of monthly durable equiment inventories for
Kenya/Somalia bases at the end of each month.
IT Management
- To ensure a
qualified IT person is available to support the mission on a daily
basis
- To monitor the
proper use of laptops/desktops throughout the mission level.
- To ensure the
proper use of Antivirus and the systematic backup of data on all
computers
- To ensure that a
cost-effective and functional internet access service is maintained on
each base and in Nairobi
Security
- The HoM and
Deputy Country directors have primary responsibility for security
management in Kenya and Somalia mission, but the Logistics coordinator
plays a key role in security management by providing technical advice and
supporting the implementation and monitoring of agreed security actions
and procedures.
- To help to
collect and update on daily basis the information regarding the security
environment at the mission level, the recent incidents that have occurred
in Kenya, especially Nairobi.
- To inform
visiting staff and other visiting individuals about the security rules and
regulations on the mission
- To set up the
means of field communications and ensure that all staff know how to use
them (VHF, HF, Satellite phones…)
- To train all the
mission staff in the basic driving rules (speed limits, seatbelt
fastened)
- To check on the
presence of emergency kits at the field level and to advise the Field
Coordinator accordingly
Other tasks
- To ensure the
proper management of the Nairobi Office and expatriate accommodation in
term of payment of bills, provision of supplies and cleaning
- To provide basic
back up logistical support to the South Sudan mission (Supply, Transport,
Staff movement etc) as requested by South Sudan mission or HQ (provided
that this does not exceed a reasonable workload)
Qualifications and experience:
Education:
- Masters Degree
in a business related field or any other field relevant to Logistics
- Post graduate
Diploma in Management in purchasing/logistics/supply will be an added
advantage
Experience:
- 3 to 5 years of
experience within an International NGO, in at least 2 international
emergency contexts
- Good knowledge
of procurement guidelines of the major institutional donors(EU, ECHO,
DFID, OFDA)
- Minimum 2 years
of experience in a similar position at country head office
(coordination)
- Experience in
strategic planning
- Previous
experience of remote management contexts is an advantage
- At least 2 years
experience in team management in highly insecure environment(s)
Attributes:
- Capacity to
propose new ideas and put them into action
- Good
communication and training skills
- Ability to
motivate others to adopt new ideas and bring about change
- Natural ability
to connect with other stakeholders and team members
- Strong capacity
to work independently and with initiative
- Good
multi-tasking skills
- Ability to
manage a heavy workload, to delegate tasks/responsibilities and to
constantly reassess priorities
- Ability to work
effectively in a multicultural team
- Ability to meet
deadlines
Languages: English Knowledge French is an added advantage
Computer skills: Excellent IT skills
How to apply:
Send a cover letter and CV to the following email address:
jobapplication@solidarites-kenya-som.org.
Please indicate the job title and location in the email subject
line.
Deadline for applications: 27th July 2012.
Please note that only shortlisted applicants will be contacted
for interview.
Solidarites International is an equal opportunities employer
