Field Coordinator / Team Leader Job in Dadaab Kenya


The African Development & Emergency Organization (ADEO) is an NGO with operations in the Horn of Africa. 

ADEO is seeking to fill the following vacant post in its Dadaab field office, Garissa County.

Field Co-ordinator / Team Leader

1 Post

The incumbent will be head of the Dadaab field office, responsible for overall management and co-ordination of the programme in sectors of Health / HIV and primary education.

Position: Field Coordinator

Program: Dadaab Refugee project

Line Manager: Programme Manager

Reporting to: Assistant Field Coordinator
Senior Accountant
Education coordinator
HIV/AIDS Coordinator

By virtue of the nature of the relief and humanitarian services ADEO is involved in, the Field Coordinator is expected to exhibit flexibility and render services at any time as the situation may dictate.

Programme Background

Dadaab refugee camp, located in North Eastern Province of Kenya, is approximately 100km east of Garissa town within Garissa County. Dadaab is approximately 80 km from the Somali boarder and comprises of three camps (Ifo, Dagahaley and Hagadera) established in 1991. 

ADEO runs activities in the sectors of health(HIV/AIDS) and Primary education in the Ifo camp with approximately 200,000 people. The organization is implementing a comprehensive HIV/AIDS services, selected Malaria and Nutrition activities and Primary education whose enrollment is over 31,000 learners students in 18 schools.

Overall Responsibility
 
Based at the field, the field coordinator is the team leader and shall take overall management of the project, principally; representing the organization at Dadaab office in negotiating the programme requirements with the donor, overseeing the planning, implementation and monitoring and evaluation of the project activities.

Duties and Responsibilities

1. Leadership
  • Familiarize oneself with ADEO vision, mission and operational goals at the Dadaab field office.
  • Coordinate and manage the overall planning and direction of NGO’s operations at Dadaab field office level and building a strong team
  • Decide on programme direction in consultation with Programme Manager
  • Create a shared vision for NGO Dadaab office, among all staff, and their role in achieving this
  • Continuous consultation and information sharing with the donor is critical for the smooth running and effective implementation of the project.
2. Operational Management
  • Will take lead in project development and design including project description, log-frame with clear outputs and outcomes linked to budget estimates.
  • Overall responsibility for effective and efficient management of the field projects including Health related( HIV/AIDS, Malaria, and Nutrition) and education programme (Primary education).
  • Ensure donor compliant requirements according to the agreements
  • Monitor the evolving humanitarian/developmental situation in Dadaab area and frequently brief Nairobi office, with the view of probable new projects
  • Budget control and monitoring.
  • Prepare weekly briefs and share with the donor and Nairobi office
  • Ensure monthly reports-Sitreps (both financial and Narrative) are received at Nairobi office within the deadline.
3. Security
  • Ensure team and property security/safety is maintained at all times and in all operational sites
  • Proactively monitor the political and security situation in the project areas and respond accordingly.
  • Maintain strict vehicle safety rules and that they are consistently implemented.
  • Ensure that appropriate security guidelines and procedures are established, maintained / updated and adhered to by the team.
  • Ensure strong and harmonious working relationships with the host and refugee community
4. Programme Development
  • Continuously explore future plans for a possible programme expansion (activities and/or geographically) and develop the potential for further programme funding
  • Ensure that adequate consultation with all stakeholders are included in the planning and implementation of projects as appropriate
  • Contribute to preparing plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and Nairobi office.
  • Continuously assess, identify gaps and other general or technical information that would be of use for planning, proposal development and budgeting.
  • Frequently brief Nairobi office of any openings and new areas for intervention.
  • Establish monitoring and evaluation plan for the field and strictly adhere to its implementation
4. Logistics/procurement/Finance/Administration
  • Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and NGO procedures.
  • Ensure appropriate administrative, financial and logistical systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
  • The Field Coordinator is accounting officer at the field level and must ensure appropriate authorization procedures are in place. He/she must always check with the approved budgets and ensure no over expenditures occur.
4. Human Resource Management
  • Optimize, in conjunction with other team members, the use of human, logistical and financial potential.
  • Plan staff requirements and liaise with HR department in Nairobi
  • Maintain good inter-team communications, engender good team dynamics, and take suitable and timely action when problems occur.
  • Support team members professionally, monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
  • Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed
  • Responsible for capacity development and training of all personnel
5. Representation
  • Endevour to build strong partnership and good working relationships with all other NGOs in the field. In particular, good working relation with the donor(UN) will be priority.
  • Ensure NGO is represented in all meetings, at Dadaab level and at the camp level to promote the organization image and feasibility.
  • Ensure all relevant parties are kept informed on the NGO activities as appropriate.
6. Operational research
  • In consultation with programme Manager, plan for operational research
Any other duties as may be directed by the Programme Manager.

Qualifications- Minimum qualification.
  • A first degree in social sciences or medical sciences with a post graduate degree in the same fields from a recognized university.
Experience
 
These are considered the minimum essential for the post
  • Minimum 8 years experience in project management
  • Minimum of four years responsibility for project management including budget setting and control
  • Experience of working within the context of emergency relief and in hardship areas
  • Past experience working with a humanitarian organization (UN or NGO), working in diverse cultural backgrounds
  • Computer literacy in Ms office
Skills and knowledge
  • Team Player- ability to built a strong team; flexibility and relationship building skills. Calm under pressure.
  • An understanding of security management
  • Use of a range of management tools to ensure effective running of the programmes and the management and development of staff
  • Excellent communication skills - both oral and written
  • Problem solving skills in day to day and crisis situations
  • Quick information analysis.
  • Fluent written and spoken English/Swahili languages
Working Conditions
  • The position is in a refugee camp in the North Eastern Province of Kenya.
  • The climate is harsh (semi-arid) and area prone to banditry.
  • This is a non family duty station
If you meet the above requirements, please send a cover letter and a CV to recruitment@adeointl.org on or before 27th July 2012.
 
ADEO is an equal opportunity Employer
 
Please note that canvassing will lead to automatic disqualification