We are pleased to announce the following vacancy in the Products
and Service Development Department within the Technology Division.
Departmental Administrator, Product & Service Development
Ref: TECHNOLOGY_DAPSD__JULY _2012
Reporting to the HOD, Products & Services Development, the position holder will provide departmental support to the Head of Product & Service Development and the general Administration support to the department.
The job holder’s key responsibilities will be to:
- Responding
to enquiries, correspondence both telephone and written directed to the
HOD office;
- Book/schedule
all meetings for the HOD in liaison with concerned parties. Follow up on
all meetings the HOD is scheduled to attend to confirm time &
logistics ;
- Organizing
& coordinating all logistics for the HOD meetings (Both internal &
external);
- Screen
and redirect the incoming and outgoing mail, including confidential mail
and follow-up with the sections;
- Prepare
and consolidate the departmental reports and presentations e.g. Annual
reports, weekly Management reports;
- Prepare
presentations on behalf of the HOD and Organize and schedule
Departmental meetings;
- Coordinate
the Department’s transport & travel I.e. issue taxi vouchers, hotel
accommodation and manage departmental fleet;
- Allocation
of pool cars when required for business use;
- Manage
servicing of vehicles and repairs, and coordinate with Finance on fuel
usage, licences, insurance, TLC and inspection;
- Coordinate
events/projects e.g. Teambuilding, etc by providing administrative
support;
- People
management –manage all staff assigned (selection/growth, performance
management/development);
- Coordinate
and monitor new staff induction program in liaison with HR ;
- Raise
Purchase Requisitions (Opex and Capex) as requested and ensure they’re
posted in correct accounts;
- Follow-up
with Finance and ensure the corresponding PO is received and delivered to
the supplier;
- Ensure
accurate leave records for the department and update the details in
Personnel Director (PD);
- Manage
the contractor timesheet records;
- Review
monthly cost centre reports and analyze variance between budgets and
actuals and making recommendations to the management on resolving the
variance;
- Making
stationary request and ensuring that the Office has sufficient stationary
stock levels at all times;
- Accurately
monitor Office stationary expenditure against budget and red flag over
expenditure to the HOD.
The ideal candidate should possess the following skills &
competencies:
- Degree
in secretarial or a Diploma in Secretarial/Office Administration;
- C.P.A
qualification is desirable;
- At
least 2-3 yrs experience as a Personal Assistant to a Head of Department
in a blue chip company preferably in an Engineering/Construction
environment;
- Excellent
knowledge and hands on working experience in operating Microsoft Office
suite- Ms Word, Ms Excel & Ms Outlook is a must. Knowledge of Oracle
financial is essential;
- Excellent
communication and interpersonal skills;
- Numerical
and analytical skills;
- Project
management experience will be an added advantage;
- Patient
and a positive attitude towards customers; ( Internal and external);
- Personable
and presentable with impeccable grooming & etiquette;
- Must
be proactive with ability to take pre-emptive measures to contain a
situation;
- Good
telephone handling skills;
- Team
player;
- Fluency
in both oral and written English and Kiswahili.
If you feel that you are up to the challenge and posses the
necessary qualification and experience please send your resume and application
letter indicating your experience and why you are the most suitable candidate
for the role clearly quoting the job title to the address below.
The deadline for application is Monday 30 July, 2012.
The Senior Manager – Talent Acquisition
Safaricom Ltd
Nairobi
The Senior Manager – Talent Acquisition
Safaricom Ltd
Nairobi
Via E-mail to hr@safaricom.co.ke
