Administration Coordinator Job in Kenya


Our client is Africa’s pioneering provider of Triple Play services. 

They are seeking to recruit an ambitious, dynamic &innovative individual for the role of Administration Coordinator who will report to the Group Finance Manager. 

The Administration Coordinator will be the focal person to manage and administer core administration services, provide Leadership to a host of administration staff and be a key link between the operations and core businesses.

Duties and Responsibilities
  • Preparation and monitoring of Administration budgets and Key Performance Indicator (KPI) information
  • Coordinate local and international travel – itinerary bookings, visa processing, hotel accommodation, airport transfers.
  • Closely work with Group HR and Administration manager to develop, co-create, activate and disseminate Administrative solutions, policies, systems and best practices to meet organizational needs. Ensure effective implementation using communication mechanisms such as policy roll outs and policy campaigns.
  • Facilitate the enforcement and Implementation of the company service charters and Administration policies, specifically Service Level Agreements and ensure that the required delivery standards are met in all administrative areas.
  • Coordinate provision of Administration services including lease and Leasehold properties; Work permit acquisition, communication services especially telephone; management of Fuel card system for office fleets; office space management, meeting room and conference facilities management, office stationary and supplies, cleanliness, safety and security among others.
  • Manage office Petty cash and reconcile office bills including telephone and landline, power, travel invoices from traveling agents,
  • Supervise Administration staff including provide oversight to service providers, consultants and interns.
  • Manage the Asset data base; Support the facilities manager to ensure that WGC property is properly labeled and maintained in accordance with the highest standards, across all Group offices and countries.
  • Ensure all Assets issued to staff are signed for an accounted for at all times.
  • Opening credit accounts with the most frequently used service providers to reduce paper work and save time frequent cash purchase of the items e.g. stationery, drinking water, hotel accommodation; Timely billing of utilities – telephone, electricity, security , travel tickets; service charge; rent (office and house);
  • Perform other duties as assigned.
Minimum Qualifications
  • Minimum of 7 year’s relevant experience in management of Administration services.
  • An undergraduate degree in engineering is desirable. MBA degree and/or accounting qualification is also desirable.
  • Prior experience with office automation and ERPs Software is desirable
  • Effectively communication and report writing skills
  • Ability to use computers accounting packages; MS Office products, MS Access, MS Word, MS Excel, MS PowerPoint etc.
  • MS Excel skills and ability to create financial models
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Demonstrated openness to change and ability to manage complexities and remains calm, in control and good humored even under pressure.
  • Highly motivated with a strong sense of urgency and attention to detail; with energy and a positive, constructive attitude and focuses on result for HR and Administration clients.
  • A strong commitment to excellence and high standards of integrity, professionalism, loyalty, honest, respect, open mindedness, open communication and business ethics is required.
  • Comparative Administrative experience in East Africa will be an added advantage.
Key Performance Indicators
  • Timely analysis and review of travel invoices sent by the travel agent – tickets and airport transfers – paying attention to all details to ensure that the invoices tally with the quotes sent by the travel agent.
  • Timely delivery of reports
  • Building and sustaining strong relationships with Group senior management, Business leaderships, procurement and facilities.
  • Quality and timely of reconciliation of monthly bills, forecasts & budgets including attention to detail.
  • Promotion and championing of Administration policies and relevant service level agreements(SLAs)
  • Speedy acquisition of all international staff work permits and visas.
How to apply: 

If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you. 

Please forward a copy of your updated resume, and your current salary and benefits package to info@dorbe-leit.co.ke before close of business 16th July 2012. 

Only successful candidates will be contacted.