Senior Programme Assistant Job in Kenya


Post Title: Senior Programme Assistant 
Post Grade: G6
Duty Station:Nairobi 
Date of issue:25.06.2012
Contract type: Fixed Term 
Closing date: 08.07.2012
Position No. 22030525

Organizational background

The World Food Programme Somaliland activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is open to qualified Kenyan nationals only. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
Under the direct supervision of the Head of Programme; Support section, the incumbent will be responsible for the following duties:-
  • Assist in review and editing of proposals for livelihood activities; Food for Assets (FFA),Food for Work (FFW) and Food for Training (FFT) and provide relevant feedback to Area Offices (AOs);
  • Present project proposals for livelihood activities to the Project Review Committee (PRC) and follow up with AOs on issues raised by the PRC;
  • Respond to livelihoods related enquiries from AOs and other Country Office (CO) units(including reports, M&E, Public Information) and draft responses to livelihoods related enquiries from Regional Bureau, HQ, partners and donors;
  • Prepare livelihoods related input to evaluations, reviews and audits when necessary;
  • Prepare livelihoods related inputs to Standard Project Report and other CO reports;
  • Participate when needed in discussions with cooperating partners in Nairobi on livelihoods projects and update AOs accordingly;
  • Support AO monitoring of livelihoods projects and assist AOs in resolving problems which arise at field level;
  • Review monthly distribution plans for livelihoods activities;
  • Provide input to updates of guidelines, tools and formats for project proposal preparation, implementation and monitoring/reporting related to livelihoods activities;
  • Prepare briefing and communications materials and beneficiary stories on livelihoods activities;
  • Participate in CO programme meetings and response analysis sessions;
  • Maintain electronic archive and paper files of CO level livelihoods related documents, including all approved project proposals and signed Field Level Agreements and budgets;
  • Maintain up-to-date databases of all livelihoods projects, including current status;
  • Facilitate training of staff, cooperating partners and third party monitors on livelihoods activities;
  • Participate in relevant livelihoods related inter-agency groups when requested, e.g. joint Disaster Risk Mitigation (DRM) programme, UNSAS food cluster; and draft input for those groups when necessary;
  • In collaboration with AOs, compile requests for tools and other non-food items for procurement;
  • Perform other tasks related to livelihoods activities as required.
Minimal Qualifications:

Education: Secondary school education preferably supplemented by courses in a relevant area such as Natural Resource Management, Agriculture, Livestock Management, Rural Livelihoods, Community Development, Engineering, Human Resources, Public Administration, Development Economics or other related field.

Experience: At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at G5 level or equivalent. Work experience in Somalia or in a pastoralist/agro-pastoralist setting and experience of managing community projects, particularly water harvesting, natural resource management or capacity building is desirable.

Language: Fluency in both oral and written communication in English. Fluency in the Somali language is desirable.

Knowledge: Experience utilizing computers, including word processing, spreadsheet and other WFP software.

Interested and qualified candidates are requested to submit online applications only according to the following procedures:
  • All applications must include an accurately filled in Personal History Form (P11) available at the following linkhttp://www.unon.org/docs/P11.doc to be sent by e-mail toSomalia.Hr@wfp.org
  • Quote the Vacancy Announcement number, job title and location of preference;
  • Hand delivered applications will no longer be accepted;
  • Applications that do not meet the above requirements will be disregarded;
  • Only shortlisted candidates will be contacted.