Regional
Integration Support Programme (RISP II) Continuation
Terms of
Reference (TORs)
Contribution
Agreement Coordinator at the IGAD Secretariat
The Intergovernmental Authority on
Development (IGAD) has received funds from the European Union (10th EDF)
through the Regional Integration Support Programme (RISP II). The funding is to
support IGADs integration agenda to be coherent and in line with other regional
integration activities in the ESA-IO region.
Applications are invited from
suitably qualified individuals from the IGAD region for the following position
tenable at the IGAD Secretariat in Djibouti.
Contribution Agreement
Coordinator
(1 Post)
Grade: P4
Job Title: Coordinator, Contribution Agreement
Reports
to: Director
of Finance and Administration
Duration: One year renewable subject to performance
appraisal and availability of funds
Duty
Station: Djibouti
Job
Summary
Under the
general guidance of the Director Administration and Finance the CA Coordinator
will be responsible for enhancing and maintaining proper systems pertaining to
all the operations of IGAD Secretariat.
Core
Duties & Responsibilities
During 2010 and 2011 the IGAD
Secretariat has implemented an Institutional Strengthening and Capacity
Building Programme (IS&CB) programme, under 9th EDF aimed at updating the
internal management to the level of EU Four pillars criteria.
The programme has resulted in the
drafting of a set of new policies, regulations and processes on Accounting;
Internal Audit and Internal Controls; Procurement; and Human Resources.
The Secretariat has also prepared
a roadmap towards the full and sustainable application of the Contribution
Agreement (CA) status and would like to engage a CA coordinator to perform the
following tasks:
1. Assessment of IGAD
Secretariat’s preparedness regarding the 4 Pillars criteria
2. Development of strategy for
IGAD management buy-in of CA roadmap and adoption of new manuals and other
management reforms. Adoption of the key policies on Governance by the IGAD
policy organs including establishment of an Audit Committee and Audit Charter
implementation and reviews
3. Ensuring anchorage of the new
policies on Accounting; Internal Audit and Internal Controls; Procurement; and
Human Resources in the revised Agreement Establishing IGAD
4. Sensitisation of all IGAD staff
about the new policy instruments and enforcing compliance within the
organisation
5. Initiating required processes
for EU mock as well as full audit for CA Compliance
6. Implementation of new manuals,
system redesign to comply with regulations and policies on Accounting including
International Public Sector Accounting Standards (IPSAS); Internal Audit and
Internal Controls; Procurement; and Human Resources
7.
Ensuring IGAD Secretariat’s attainment of full CA Compliance.
Qualifications
of Coordinator
·
At least a Masters Degree in Accountancy, Financial Management,
Procurement, Human Resources Management or Business Administration from a
recognised university. 3-4 years working experience for a similar program and
familiarity with EU procedures is a must
Work
Experience, Key Skills and Competencies
·
At least 5 years’ working experience in a senior management
position (Finance, Procurement or Human Resources) in a Regional Organization
or similar Organization;
·
Excellent computer skills;
·
Fluency in reading, writing and speaking in English; and
·
Knowledge of French is an added advantage.
·
Team builder
Deliverables
and Expected Outputs
·
Inception report and activity plan for the Implementation
process within 2 weeks of commencement of duty
·
IGAD Secretariat’s readiness (Management Commitment to the drawn
up annual implementation program) to implement EU Contribution Agreement (CA)
assessed and remedial measures for implementation of CA identified; (Management
Retreat to come out with a commitment plan of implementation and assigning
responsibilities and new measures like quarterly management meetings and review
of the implementation process)
·
Adoption and actual physical implementation of new
policies and manuals on Accounting including International Public Sector
Accounting Standards (IPSAS); Internal Audit and Internal Controls;
Procurement; and Human Resources and anchored in the revised Agreement stabling
IGAD;
·
All IGAD staff sensitized on the new policies within 2-3 months
of adoption through workshops and sit in discussions;
·
Invitation of EU Auditors and ensuring Full Audit of IGAD
Secretariat’s CA compliance after 8-12 months’ of physical implementation;
·
Final evaluation of the outcome of the EU audit and discussion
of the results with management and assigning the future action plan for any
gaps identified in Compliance
·
Attainment of the CA status from EU
Duty
Station
The
position will be based at the IGAD Secretariat in Djibouti with occasional
travels within and outside the region.
Terms and
conditions of Service
This
position is EU funded and is a non established position whose contract terms
are limited to the period of support; it may be renewed subject to performance
and extension of the funding. The post offers attractive consolidated
remuneration package.
How to
apply
Interested candidates should
submit their applications accompanied by a detailed CV, copies of both academic
and professional certificates and testimonials, names and addresses of three
reputable referees, contact details (e-mail, telephone) should be sent by
registered mail, courier service or by email in MS Word to:
The
Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti
E-mail: hr@igad.int; copies to RISP II Coordinator and Director, Finance and Administration:
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti
E-mail: hr@igad.int; copies to RISP II Coordinator and Director, Finance and Administration:
Yufnalis.okubo@igad.int and
Florence.musoke@igad.int;
All applications should be
received not later than 20th July 2012.
IGAD is an equal opportunity
employer.
Female candidates are encouraged
to apply.
IGAD Secretariat shall only
respond to shortlisted candidates.
