Administrative Secretary Job in Kenya

Job Title: Administrative Secretary (Insurance Industry)

Reporting To: Group Manager

Job Description

Administrator Officer Duties

·                     Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reports

·                     Processes mail, highlights action and attach relevant information or files for review if appropriate

·                     Enter and manipulate data on database, spreadsheet, or file management programs

·                     Communicate sensitive information to external sources and senior management staff

·                     Assist with travel arrangements and accommodation for department staff and incoming visitors

·                     Draft and type non-routine memos, letters, documents and various reports

·                     Assists office staff in maintaining files and databases

·                     Manages staff schedules

·                     Devising and maintaining office systems

·                     using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

·                     devising and maintaining office systems;

·                     using content management systems to maintain and update websites and internal databases;

·                     attending meetings, taking minutes and keeping notes;

·                     invoicing;

·                     managing and maintaining budgets;

·                     liaising with staff in other departments and with external contacts;

·                     ordering and maintaining stationery and equipment supplies;

·                     sorting and distributing incoming post and organizing and sending outgoing post

·                     organizing and storing paperwork, documents and computer-based information;

·                     Photocopying and printing various documents, sometimes on behalf of other colleagues.

Other duties may include:

·                     recruiting, training and supervising junior staff and delegating work as required;

·                     manipulating complex statistical data;

·                     Arranging both in-house and external events.

Skills/ Qualifications:

·                     BA Degree in administration/Insurance/BCOM

·                     Secretarial Course

·                     Certificate of Proficiency

·                     2-3 years work experience in insurance industry

·                     Experience with direct sales and handling of claims

·                     Proficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.

·                     possess excellent organizational skills

·                     Good communication skills are a must.

Applications accepted by e-mail addressed to: recruit@odumont.com

Deadline: 05 April 2012