Programme Administrator. Location of Work: Nairobi, Kenya
(with 20% travel to project locations in Somalia)
Key responsibilities for this position will include but not limited to:
* Ensuring both project and personnel files are in order.
* Timely preparation of payment forms as required.
* Coding of partners accounting and Las Anod field visit monthly expenses.
* Manage the Office support Staff at the NPA Nairobi Office.Key responsibilities for this position will include but not limited to:
* Ensuring both project and personnel files are in order.
* Timely preparation of payment forms as required.
* Coding of partners accounting and Las Anod field visit monthly expenses.
* Ensure general cleanliness of the office and office compound.
* Timely travel booking and confirmation of same.
* Request for visas for staff members.
* Timely request of requisition and subsequent purchases.
* Timely payment of office bills/utilities.
* Timely purchase of office stationary and kitchen/garden tools.
* Ensuring constant and regular communication with the field office and partners.
* Assisting the country Director to maintain regular communication with Donors.
* Managing kitchen and stationary stores.
* Focal person for health, group life insurance and other service providers.
* Maintaining the diary for coordination of Somalia Programme activities.
Qualification and Experience
* Relevant degree/diploma and/or combination of experience and qualifications.
* Certificate in administration and/or accounting/book keeping desirable.
* Five years office management experience in an NGO setting.
* Computer proficiency in Word, Excel, Outlook and PowerPoint.
* Strong organizational skills and the capacity to analyse and prioritise needs.
* Capacity to work under pressure and to meet tight deadlines.
* Strong English communication skills (oral and written).
* Knowledge of Somali language is desirable.
Interested candidates who meet the above criteria should e-mail their applications and detailed CVs online to: adminsomalia@npaid.org27th January 2012.
Only shortlisted candidates will be contacted.
Interviews will be held on Tuesday, 31st January 2012 and the successful candidate is expected to start working on Monday 6th February 2012.
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