The Kenya Episcopal Conference- Catholic Secretariat wishes to
announce the following
Administrative Secretary
Main Job Tasks and Responsibilities
* prepare and manage correspondence, reports and documents
* organize and coordinate meetings, conferences, travel arrangements
* take, type and distribute minutes of meetings
* implement and maintain office systemsAdministrative Secretary
Main Job Tasks and Responsibilities
* prepare and manage correspondence, reports and documents
* organize and coordinate meetings, conferences, travel arrangements
* take, type and distribute minutes of meetings
* maintain schedules and calendars
* arrange and confirm appointments
* organize internal and external events
* handle incoming mail and other material
* set up and maintain filing systems
* set up work procedures
* collate information
* maintain databases
* communicate verbally and in writing to answer inquiries and provide information
* liaison with internal and external contacts
* coordinate the flow of information both internally and externally
* operate office equipment
* manage office space
Experience
* relevant training or qualification
* knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
* knowledge of administrative and clerical procedures
* knowledge of business principles
* proficient in spelling, punctuation, grammar and other English language skills
* proven experience of producing correspondence and documents
* proven experience in information and communication management
* required typing speed
Key Competencies
* verbal and written communication skills
* attention to detail
* confidentiality
* planning and organizing
* time management
* interpersonal skills
* customer-service orientation
* initiative and reliability
* stress tolerance
Qualifications
* Diploma in relevant field, University Degree will be an added advantage
* Must demonstrate high level of initiative, honesty, dynamic strategic thinking
* Must have good interpersonal skills
* A person of attested integrity
* Able to work with minimal supervision
Performance Indicators
* Extent of carrying out duties and responsibilities above.
Personal Traits
* Must be a committed Catholic, with good recommendation from own parish priest
Applications should be addressed to:-
Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.
Applications must reach us on or before 13 February 2012
