Impact Marketing Kenya Ltd is a leading company providing
Branding and Promotional material to corporate companies across East Africa..
Key responsibilities:
The Receptionist will be responsible to the Admin Manager for‐
* Overseeing all aspects of office management and activity coordination.
* Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
* Ensuring that in‐bound and out‐bound
correspondence and related documents are effectively circulated and properly
managedKey responsibilities:
The Receptionist will be responsible to the Admin Manager for‐
* Overseeing all aspects of office management and activity coordination.
* Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
* Accepting and dispatching packages by courier or regular mail.
* Preparing draft responses to correspondence containing routine inquiries
* Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
* Filing and retrieving organizational documents, project records and reports
* Arranging for the repair and maintenance of office equipment.
* Supervising cleaning of office premises
* Maintaining the Editor’s/ CEO’s diary
* Maintaining confidentiality in all aspects of client, staff and agency information.
* Setting up and coordinating staff meetings, attending meetings and recording minutes
* Typing and processing various documents, as and when required.
* Maintaining and update correspondents in a contacts database
* Creating and maintaining good relationships with the Council’s clients.
* Undertaking other such duties as may be required from time to time.
Job Specification
* At least KCSE C or KCE Div. III or an equivalent qualification with a credit in English Language
* Full certification in office secretarial work
* Should have certificates in and be able to use Word Processing, Spreadsheets and Data Base Management packages
* At least three years recent experience as Secretary in a busy office environment
Email: impactkenya2@gmail.com
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