Our
client is an architectural firm with a diverse client. We are recruiting for a
personal assistant to the MD for a contract period of four months. This
contractual position attracts a salary range of K'sh 30,000 to K'sh 40,000. The
job holder is responsible for the coordination of activities in the MD’s Office
relating to administrative, public relations, secretarial and support services
in an effective and confidential manner.
Other specific responsibilities include:
Maintaining
and managing efficient and effective communications channels between the office
of the Managing
Director; other departments and external customers;
Provide support in the organization and management of internal/external events by providing support and related communication.
Draft,routine correspondence and reports; proofread a wide variety of general
reports, letters, memos, specifications, and statistical charts, independently
compose correspondence on routine administrative matters.Director; other departments and external customers;
Provide support in the organization and management of internal/external events by providing support and related communication.
Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.
Maintain the Managing Director’s calendar and schedule of appointments. Liaise with the admin office on the preparation of both local and international travel logistics for the Managing Director.
In concert with the IT Unit, responsible for the day-to-day updating, editing and proofreading and posting material
Minimum Qualifications
Diploma or equivalent qualification from a
recognized institution of higher learning;Computer skills backed by high level proficiency in Microsoft office, computer keyboard operations, transcription and typing skills.
Proficiency & fluency in English
Minimum four (5) years relevant experience preferably gained in providing support to top executive and senior management.
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject. Via email to: jobs@staff-kenya.com
Please indicate current or last salary.
The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development house, Moi Avenue, Nairobi.
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