Job Title: Hub Manager
Location:
Nairobi
Closing Date: Open Until Filled
Closing Date: Open Until Filled
Summary
Our
client is a Business Membership Organization. Registered in Kenya in 2008 as a
company limited by guarantee, our client is non-profit making and endeavours to
become the voice of women in socio-economic
issues.
The association is a growing network of business women who have come together to grow and excel both as individuals and entrepreneurs. Its vision is to be the leading women’s association in Kenya and its mission is empowering women in business to grow and excel.
Our client seeks to hire a Hub Manager to implement programmes funded by its principal partner, Vital Voices Global Partnership.
The Hub Manager will play a critical role in the overall operating structure of
the company and the ABWN.issues.
The association is a growing network of business women who have come together to grow and excel both as individuals and entrepreneurs. Its vision is to be the leading women’s association in Kenya and its mission is empowering women in business to grow and excel.
Our client seeks to hire a Hub Manager to implement programmes funded by its principal partner, Vital Voices Global Partnership.
S/he will serve as the link between the company and Vital Voices Global Partnership and is responsible for four major areas of the program:
Primary Responsibilities
1. Event Planning and Management
Oversee
and execute all administrative and organizational tasks associated with events
and activities comprising Vital Voices Global Partnership sub-grant program,
one of which (the Corporate Ambassadors Program) will feature US/International
speakers.
Tasks include idea generation; planning; speaker selection and support; venue selection and booking; event management logistics; marketing and promotion; PR/media management; program development; handouts and collateral; presentation support; invitations; event registration and tracking and event follow-up.
Work with Vital Voices on identification of topics and content for events where a Corporate Ambassador will participate; work directly with speaker, if necessary, to ensure that speaker remarks/presentation are on target. While the Hubs are not responsible for international travel arrangements for US/International speakers, they should support the needs of the speaker while he/she is on the ground in the Hub country.
Create a 12 month calendar of planned hub events, including date, time, topic, speakers, location, format and number of attendees. Provide updates and changes as they happen.
Maintain database of participants, members, guests, dignitaries and media.
Tasks include idea generation; planning; speaker selection and support; venue selection and booking; event management logistics; marketing and promotion; PR/media management; program development; handouts and collateral; presentation support; invitations; event registration and tracking and event follow-up.
Work with Vital Voices on identification of topics and content for events where a Corporate Ambassador will participate; work directly with speaker, if necessary, to ensure that speaker remarks/presentation are on target. While the Hubs are not responsible for international travel arrangements for US/International speakers, they should support the needs of the speaker while he/she is on the ground in the Hub country.
Create a 12 month calendar of planned hub events, including date, time, topic, speakers, location, format and number of attendees. Provide updates and changes as they happen.
Maintain database of participants, members, guests, dignitaries and media.
2. Communications
Maintain
regular and open lines of communication with Network Hub leadership and other
Network Hubs by regularly participating on the Network Portal, sharing event
reports and content with other Hubs, and participating in monthly webinars.
Contribute to quarterly Network newsletter.
Create/edit press releases for Hub events.
Monitor media and analysis and provide “clipping service” of articles and links to coverage of Network Hub events and activities.
Conduct quarterly member survey and provide results to Vital Voices
Regularly solicit stories from association members that reflect the impact of their involvement in the association has had on them personally and professionally (at least 1 per month).
Develop promotional materials for Hub events
Contribute to quarterly Network newsletter.
Create/edit press releases for Hub events.
Monitor media and analysis and provide “clipping service” of articles and links to coverage of Network Hub events and activities.
Conduct quarterly member survey and provide results to Vital Voices
Regularly solicit stories from association members that reflect the impact of their involvement in the association has had on them personally and professionally (at least 1 per month).
Develop promotional materials for Hub events
3. Reporting
Maintain
accurate financial records and documents evidencing sub-grant program
expenditures.
Submit timely reports using templates provided:
An article for the quarterly Africa BWN Newsletter, Hub Highlights, detailing Hub activities
Quarterly reports that include progress against objectives, budget comparisons (actual vs. planned), activity summary, impact stories
Conduct baseline and impact surveys to program participants and report results
Upon achievement of milestones, submit report to obtain additional grant funding
Final report at end of grant period
Submit timely reports using templates provided:
An article for the quarterly Africa BWN Newsletter, Hub Highlights, detailing Hub activities
Quarterly reports that include progress against objectives, budget comparisons (actual vs. planned), activity summary, impact stories
Conduct baseline and impact surveys to program participants and report results
Upon achievement of milestones, submit report to obtain additional grant funding
Final report at end of grant period
4. Participation in Africa Businesswomen’s Network
Activities
Attend
relevant training programs offered to Hubs for personal and professional
development (e.g., webinar training sessions and discussions)
Manage or support the association’s work in capacity building, specifically the use of the Self-Assessment diagnostic tool, and follow-on gap analysis, prioritization and action planning
Actively participate in new initiatives or programs of the Network (e.g., input on Portal development, Network sustainability)
Attend 1-2 regional Network Hub meetings/year
Manage or support the association’s work in capacity building, specifically the use of the Self-Assessment diagnostic tool, and follow-on gap analysis, prioritization and action planning
Actively participate in new initiatives or programs of the Network (e.g., input on Portal development, Network sustainability)
Attend 1-2 regional Network Hub meetings/year
Skills and Requirements
Holder
of a Bachelors Degree
Project Management Skills
Communication & Interpersonal Skills
Practical experience in use of relevant MS Office applications.
2-3 years work experience in a comparable position
Analytical skills
Technical skills to effectively manage and perform the Secretariat’s activities in a manner that consistently produce high quality of service.
Excellent Writing Skills
Recruit, Maintain and retain highly productive personnel.
Project Management Skills
Communication & Interpersonal Skills
Practical experience in use of relevant MS Office applications.
2-3 years work experience in a comparable position
Analytical skills
Technical skills to effectively manage and perform the Secretariat’s activities in a manner that consistently produce high quality of service.
Excellent Writing Skills
Recruit, Maintain and retain highly productive personnel.
How to Apply
Interested
candidates holding the necessary requirements, good performance and / or
references are encouraged to send their applications with a detailed CV, names
and contacts of 3 referees, current telephone number and email address, to recruiter@personnelresource.com.
Only short listed candidates will be contacted.
“Personnel Resource is an equal opportunity employer”Only short listed candidates will be contacted.
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