Republic of Kenya
Ministry of Agriculture
Kenya Agricultural Productivity and Agribusiness Project (KAPAP)
The Kenya Agricultural Productivity and Agribusiness Project (KAPAP) is a Government of Kenya Project implemented with support from the World Bank.
The Project is operating in the following counties/regions:
Ministry of Agriculture
Kenya Agricultural Productivity and Agribusiness Project (KAPAP)
The Kenya Agricultural Productivity and Agribusiness Project (KAPAP) is a Government of Kenya Project implemented with support from the World Bank.
The Project is operating in the following counties/regions:
- Nyandarua
- Meru
Central
- Nyeri
- Busia
- Taita-Taveta
- Kakamega
- Tana
River
- Butere
Mumias
- Kilifi
- Trans
Nzoia
- Kwale
- Nakuru
- Meru
- West
Pokot
- Embu
- Siaya
- Makueni
- Homa
Bay
- Garissa
- Wajir
1. Terms of Reference for Community Procurement Specialist
Overall Scope of Work:
Provide technical support on the general direction and overall management of community procurement system for the Kenya Agricultural Productivity and Agribusiness Project (KAPAP) and Kenya Agricultural Productivity Sustainable Land Management Project (KAPSLMP).
Specific Responsibilities and Tasks:
- Provide
technical assistance to the KAPP Secretariat (KS) and Regional Service
Units (RSUs) in the implementation of procurement activities for the
communities and farmer groups supported under the Project in accordance
with the provisions of the Financing Agreement;
- Provide
support to KS, the RSUs, communities and farmer groups in procurement of
goods and services in accordance with the Government, World Bank
procurement guidelines, and in accordance with community and farmer grant
manuals;
- Provide
support, backstopping, training and supervision of Procurement Assistants
based at the RSUs;
- Provide
training and capacity building of community and farmer groups supported by
the project to enhance their ability to efficiently procure goods and
services;
- Review
community and farmers procurement procedures and advice on areas to be
strengthened including development and revision of the procurement plans,
manuals and guidelines;
- With
other staff of KS and RSUs, undertake regular and random
verification/monitoring of the procurement of goods and services at the
RSUs and at community/farmer group level
- Assist
KS, RSUs and the Communities in ensuring proper filing system for all
relevant procurement documents in the project and prepare needed reports
& documents;
- Prepare,
update and assist on the implementation of procurement plans for goods and
services for the project
- Assist
KS and RSUs to address any procurement complaints that my arise
- Assist
in the development of an ICT based database for KS and RSUs
- Perform
other duties related to community procurement as assigned by the National
Project Coordinator
Description of Relationships:
The Community Procurement Specialist shall report directly to the National Project Coordinator and shall provide, on a regular basis a written accomplishment/performance report.
The Specialist will work closely with the project procurement specialist and other staff.
Qualifications:
The Community Procurement Specialist shall report directly to the National Project Coordinator and shall provide, on a regular basis a written accomplishment/performance report.
The Specialist will work closely with the project procurement specialist and other staff.
Qualifications:
- A
university degree in Purchasing and Supplies Management, or Commerce
(Supplies Management option), Business Administration from a recognized
institution, or other related fields;
- Seven
(7) years experience with at least 3 years experience in donor-funded
community development project implementation.
- Literacy
in communication and ICT applications
Other desired qualifications and skills:
- Relevant
professional experience in procurement, contract management, and project
management or other related area.
- Experience
and training in community development projects.
- Excellent
oral and written communication skills in English and Kiswahili
- Proactive
team player, high integrity, efficient and self supporting
Job Location:
National Project Management Office located in Nairobi; however, occasional travel to field offices or to other sites may be required to provide support to meetings and activities.
2. Terms of Reference for Procurement Assistants (PAs) Regional Service Units (RSUs).
Primary Functions:
The Procurement Assistants will provide necessary support to ensure efficient and effective utilization of farmer grant resources at the community level.
This will require building the necessary capacities of the farmer groups and their leadership to enable the groups to operate as business entities and have strong and sustainable management structures.
Duties and responsibilities include:
National Project Management Office located in Nairobi; however, occasional travel to field offices or to other sites may be required to provide support to meetings and activities.
2. Terms of Reference for Procurement Assistants (PAs) Regional Service Units (RSUs).
Primary Functions:
The Procurement Assistants will provide necessary support to ensure efficient and effective utilization of farmer grant resources at the community level.
This will require building the necessary capacities of the farmer groups and their leadership to enable the groups to operate as business entities and have strong and sustainable management structures.
Duties and responsibilities include:
- Assist
the farmer groups to identify and to draw specifications for goods e.g.
equipment/machinery and services.
- Assist
farmers identify reliable suppliers of such goods and services where
necessary, help the farmers fill out the necessary procurement documents.
- Oversee
that all procurement documents and records are properly filed; securely
stored and necessary returns are filed with respective authorities.
- Distribute
all necessary circulars and guidelines issued by the KAPAP Secretariat
(KS) and RSUs to the relevant management structures of the farmer groups.
- Interact
with KAPAP service Providers to support farmer groups to undertake
procurement in accordance with the established procurement procedures.
- Assess
the capability of the farmer groups’ officials managing the stores and
advice the farmer groups on the capacity requirements and to assist them
to achieve the optimum capabilities of manning the stores.
- Train
the farmers and group management on modalities to implement procurement
activities in their grant proposals.
- Maintain
copies of the constitution of the groups, farmer grant contract agreements
and all guidelines and circulars issued by the project management.
- Constantly
sample procurements made by farmer groups, test their compliance in regard
to rules and regulations contained in the Farmer Grant Manual.
- Monitor
activities of farmer groups and report as scheduled.
- Perform
any other duties that may be assigned by the RSU Coordinator.
Requirement for appointment:
Procurement Assistants will be required to be familiar with the operational local area for which they choose to submit their application and should have the following minimum qualifications.
Procurement Assistants will be required to be familiar with the operational local area for which they choose to submit their application and should have the following minimum qualifications.
- Diploma
in Purchasing and Supplies Management from a recognized institution.
- Fluency
in English, Kiswahili and local dialect spoken in the region of their
choice.
- Should
be well versed in World Bank procurement Guidelines.
- Proactive
team player
- High
integrity, accurate, efficient and self supporting.
- Computer
literate.
- Knowledge
of the purchasing, current markets and trade conditions.
- At
least two years of experience in procurement activities.
3. Terms
and Conditions of Service:
The Community Procurement Specialist and the Procurement Assistants will initially be appointed on a one year contract including a 3 months probation period. Contract extension will be subject to satisfactory performance and availability of funds.
4. Application
If you believe that you can clearly demonstrate your ability to meet the requirements indicated above, please submit your application with a detailed CV stating your current position and clearly indicating the position and the region of your interest to reach the Permanent, Ministry of Agriculture on or before 10.00 a.m. on 1st September, 2011.
The applications received after the deadline or from applicants who do not meet the minimum qualifications as specified above will not be considered but all the applicants will be informed accordingly.
Permanent Secretary,
Ministry of Agriculture, Kilimo House
Cathedral Road
P.O. Box 30028 -00100
Nairobi The Community Procurement Specialist and the Procurement Assistants will initially be appointed on a one year contract including a 3 months probation period. Contract extension will be subject to satisfactory performance and availability of funds.
4. Application
If you believe that you can clearly demonstrate your ability to meet the requirements indicated above, please submit your application with a detailed CV stating your current position and clearly indicating the position and the region of your interest to reach the Permanent, Ministry of Agriculture on or before 10.00 a.m. on 1st September, 2011.
The applications received after the deadline or from applicants who do not meet the minimum qualifications as specified above will not be considered but all the applicants will be informed accordingly.
Permanent Secretary,
Ministry of Agriculture, Kilimo House
Cathedral Road
P.O. Box 30028 -00100
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