Functional Title: Supply Assistant
Position No: 10015702
Duty Station: Dadaab, Kenya
Date of Entry of Duty ASAP
Duration of Appointment: Initially for 1 year
Category and Level: GL4
Closing Date: 21 June 2011
Duties and Responsibilities
Under the direct supervision of the Associate Supply Officer and the overall supervision of the Supply Officer, the incumbent will perform the following functions:-
Initiate VAT exemption documents and follow up with the focal person in the Branch Office;
Liaise with the implementing partners and coordinate maintenance of UNHCR assets;
Assist in preparing the monthly maintenance reports for UNHCR vehicles/assets.
Assist in coordinating fuel management with the implementing partners and report on asset fuel consumptions on the monthly basis;
Assist in coordinating on road transport management and receipt of UNHCR goods ;
Carry out physical count of assets and inventory and Keep the Asset Track database updated with new arrived assets;
Manage UNHCR spare parts and office supplies stores
Assist in disposing of assets that have been written off, sold, transferred;
Performs other duties as required.
2. Qualifications:
Academic: Completion of secondary school education at the “O” level. Professional qualification in Purchasing / Supply Management desirable.
Experience: At least five years job experience in the same capacity. Knowledge and experience in logistics and workshop management is essential.
Skills: A Computer skill in Excel / word is a must. Proven knowledge in creation and maintenance of Access data bases will be added advantage.
Languages: Fluency in spoken and written English
Staff members who wish to be considered for this position should submit their applications with an updated P11 form to: The Secretary, Local APPC, Human Resources Section, Branch Office Nairobi. Please indicate Vacancy Notice No. IVN/EVN/KEN/DAD/11/016 add 1
FOR EXTERNAL CANDIDATES
Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/KEN/DAD/11/016 add 1. Candidates should also submit copies of academic qualifications from the relevant institutions.
IMPORTANT: ONLY THOSE CANDIDATES WHO ARE SHORT-LISTED WILL BE CONTACTED. CANDIDATES WILL BE SUBJECTED TO TESTING. LATE APPLICATIONS WILL NOT BE CONSIDERED.
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