Budget Assistant
at UNON in Nairobi
Job Opening number
11-FIN-UN OFFICE AT NAIROBI-18987-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Budget and Financial Management Service (BFMS), Division of Administrative Services (DAS), at the United Nations Office at Nairobi (UNON).
Responsibilitiesat UNON in Nairobi
Job Opening number
11-FIN-UN OFFICE AT NAIROBI-18987-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the Budget and Financial Management Service (BFMS), Division of Administrative Services (DAS), at the United Nations Office at Nairobi (UNON).
Under the direct supervision of the Chief, Budget Section the incumbent will perform the following duties:
1. Budget Preparation and Issuance of Allotments: Assists Chiefs of Sections in the elaboration of resource requirements for budget submissions; Calculates estimated costs for each organization's unit using standard values and present spreadsheets for budget formulation by the Budget Chief; Reviews, analyzes and assists in the finalization of cost estimates and budget proposals; Ensures compliance with the medium-term plan and other legislative mandates; Prepares UNON extra-budgetary allotment based on a review of the requirements, funds availability versus projected income and past experience; Provides input in to the preparation of allotments ensuring appropriate expenditures; Monitors budget implementation/expenditure and recommends reallocation of funds as necessary; Monitors UNON related budget certification, obligations and expenditure; Verifies accuracy of posted expenditures against obligations and allotments; Ascertains validity of un-liquidated obligations and ensures that requests corrections are effected.
2. Review of Client Requests for Goods and Services, Post Management and Budget Reporting: Reviews requisitions for goods and services; Monitors extra-budgetary resources ensuring compliance with regulations and rules and established policies and procedures; Reviews requests for extension of contracts and modification of post incumbency personnel action; Verifies and validates allotments accounts and obtains certification; Validates allotment accounts indicated on travel requests and pre-encumbrances; Provides new post numbers and budget lines for approved posts; Maintains a list and history database for authorized and unauthorized posts; Compiles, maintains, updates and analyzes UNON expenditure spreadsheets on a monthly basis; Prepares quarterly budget performance report for UNHQ and reports to Chiefs of sections.
3. General Duties: Offer support and assistance to task force and working group on cost sharing of UNON administrative expenses; Monitors integrity of various financial databases and reporting tools; Verifies validity of overtime claims and obtain certification; Maintains up-to-date work unit files (both paper and electronic); Provides back-up for other budget assistants when on leave.
4. Perform other duties as assigned.
Competencies
Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations; Ability to identify and resolve data discrepancies and operational problems; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Job Details
Education
Completion of secondary education is required. Supplementary course and training in budget issues and post managment or directly related fields highly desirable.
Work Experience
A minimum of 6 years of progressively responsible experience within a large organisation in administration/budget finance or other related fields.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second UN language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Completion of secondary education is required. Supplementary course and training in budget issues and post managment or directly related fields highly desirable.
Work Experience
A minimum of 6 years of progressively responsible experience within a large organisation in administration/budget finance or other related fields.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second UN language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
