Hanns Seidel Foundation, a political foundation with its Headquarters in Munich, Germany, seeks to hire a professional Administrative Assistant / Executive Secretary.
The position is open to qualified Kenyan citizens and is based in Nairobi.
Secretarial Duties/Administrative Duties
* Draft correspondence, speech writing, edit and finalise documents as required.
* Respond to general enquiries relating to the Foundation.
* Organise workshops, international conferences including invitations, document reproduction, hotel bookings, flight transfers, etc.
* Schedule appointments/meetings with top level executives.
* Conduct research on assigned duties and prepare reports.
* Proof-reading on accuracy of a variety of documents.
* Preparing monthly reports on Kenyan current affairs.
* Deal with personnel insurance matters e.g. Withholding Tax and pension documentation, NHIF, NSSF, PAYE monthly returns documentation, etc.
* Respond to general enquiries relating to the Foundation.
* Organise workshops, international conferences including invitations, document reproduction, hotel bookings, flight transfers, etc.
* Schedule appointments/meetings with top level executives.
* Conduct research on assigned duties and prepare reports.
* Proof-reading on accuracy of a variety of documents.
* Preparing monthly reports on Kenyan current affairs.
* Deal with personnel insurance matters e.g. Withholding Tax and pension documentation, NHIF, NSSF, PAYE monthly returns documentation, etc.
* Organize duty-free, work permits, VAT exemptions, etc.
* Maintain and update the Foundation’s website.
* Other duties as requested by the Regional Representative and/or Project Assistant.
Personal Characteristics
* Objective and high in integrity
* Good analytical skills
* Team player
* Able to maintain confidentiality at all times
* Excellent communication skills (written & verbal)
* Good analytical skills
* Team player
* Able to maintain confidentiality at all times
* Excellent communication skills (written & verbal)
Qualifications & Competences
* A diploma in secretarial studies or Business Administration is required from a reputable institution.
* Candidates from Kianda Secretarial College are encouraged to apply.
* Working knowledge of German is desirable but not a must.
* Candidates should have a minimum of 5 years working experience in a busy office, preferably in high profile organisations.
* Excellent computer skills (Microsoft Office, Internet, E-mail) required.
* Candidates from Kianda Secretarial College are encouraged to apply.
* Working knowledge of German is desirable but not a must.
* Candidates should have a minimum of 5 years working experience in a busy office, preferably in high profile organisations.
* Excellent computer skills (Microsoft Office, Internet, E-mail) required.
Interested candidates should send their detailed C.V. including present position, daytime phone contacts of 3 professional referees to:
The Regional Representative
Hanns Seidel Foundation
hss@hss.or.ke
Hanns Seidel Foundation
hss@hss.or.ke
to reach him on or before Tuesday 5th April 2011.
Only short-listed candidates will be contacted.
