Duma Works
is recruiting an Accountant for one of
our esteemed clients.
Location: Kisumu
Department: Finance Office
Description
of the department: A regional
IT distribution company supplying both computer hardware and software to
various organizations including local NGOs, private learning institutions,
universities and county government ministries among others.
The Finance department is responsible for ensuring a sound management of the
financial resources entrusted with the company and to ensure that there are
effective procedures in place to facilitate internal controls and
accountability of funds to all stakeholders including tax authorities.
The Finance
function is crucial and vital for successful business operations and attainment
of overall business purpose and goal.
Main Purpose of Role: The Accountant has operational responsibility for finance functions both for the company and the other associated companies.
Main Purpose of Role: The Accountant has operational responsibility for finance functions both for the company and the other associated companies.
The
Accountant works in close collaboration with the Chief Executive Officer, Head
of Technical Services, the Head of Finance, Head of Procurements, and the Sales
Department Staff to achieve the strategic and operational goals of the
company.
The
Position reports to the Head Finance and will operate on a full time
basis.
The Job
description will alternate from time to time with the finance responsibilities
in the job description of the Head of Finance whenever the latter is absent.
Key Duties & Responsibilities:
Finance
Key Duties & Responsibilities:
Finance
- Processing
the daily financial needs of the company, i.e. preparing daily bank
positions; payment vouchers and cash/cheques deposits.
- Preparing
monthly petty cash and bank reconciliation statements for ALL banks and
submitting a copy to both the CEO and HOF, by the 5th. Day of each month,
and notifying both whenever bank balances run low.
- Preparing
and reconciling the debtors and creditors monthly for action by top
management.
- Preparing
monthly and quarterly financial reports and ensuring that expenditure is
incurred within the budget limits and following financial procedures.
- Ensuring
that transactions are fully supported, approved and properly filed.
- Ensuring
that payment requests are in line with the finance procedures and that the
procedures are used to guide the financial operations in the office.
- Assist
with the preparation of the audit schedules and to support the internal
and external audit processes.
- Assist
the Head of Finance in the preparation of financial reports as needed
- Maintains
current knowledge of Kenya government requirements related to financial
matters
- Liaise
with the Head of Finance, and the Chief Executive Officer to maintain and
regularly update an accurate fixed assets register.
- Payroll
preparation and statutory deductions processing as delegated by the Head
of Finance.
- Facilitate
funds transfer to staff on field assignments based on approved
requisitions prepared by the Head of Technical Services and approved by
the Chief Executive Officer.
- Carry
out any other tasks assigned commensurate with this job description.
Expected
Outputs
- Data
entry of financial data on the accounting system on a daily basis.
- Monthly
reports to the Head of Finance and the Chief Executive Officer.
- Monthly
staff payroll by 25th. of each month forwarded to the Head of Finance and
subsequent payment of the payroll statutory deductions within the same
month.
- A
well-managed petty cash system.
Essential
Requirements:
- A
Bachelor degree in (Accounting or Business Administration) from a
recognised University with strong finance and management background.
- First
level accountancy qualification (CPA I or AACC I)
- A
minimum of 3 years in a busy finance department preferably from a trading
or manufacturing company.
- Hands
on experience in office administration packages i.e., QuickBooks, Pastel,
and Tall ERP.,
- Excellent
excel skills, knowledge of budgeting process, financial reporting and
audit procedures.
- Good
communication skills and strong supervisory and leadership competencies.
Apply
Cover letter (maximum 2 pages) and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2256”, Your Full name & Phone number e.g. 2256, Barack Obama, 07xxxxxxxxx.
Cover letter (maximum 2 pages) and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2256”, Your Full name & Phone number e.g. 2256, Barack Obama, 07xxxxxxxxx.
Deadline for receiving applications: 17th June 2016
N.B.* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS or online. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.
