Vacancy: Finance Coordinator
About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries.
About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries.
We are the world's largest
independent child rights organization, underpinned by a vision in a world in
which every child attains the right to survival, protection, development and
participation.
Save the Children is an organization
for talented people with different backgrounds and perspectives. We are proud
that our people are representative of the children we work with and we thrive
on our diversity.
We are an equal opportunity
organization dedicated to our core values of Accountability, Ambition,
Collaboration, Creativity and Integrity. Our culture is embedded in these
values, along with a strong commitment to our Child Safeguarding Protocol,
ensuring that all representatives of
Save the Children demonstrate the
highest standards of behaviour towards children both in their private and professional
lives.
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:
Job Title: Finance Coordinator
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:
Job Title: Finance Coordinator
Team / Programme: East
Africa Regional Office Support Services team
Location: East and Southern Africa Regional Office - Nairobi
Grade: 3
Type of Contract: National
Child Safeguarding: Level 3 – the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Finance Coordinator is part of Save the
Children’s East and Southern Africa Regional Office. The Finance Coordinator
will provide support to the Head of Support Services and other members of the
Regional Office Support Services Team.
As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.
This position is also responsible for the monthly processes and finance reports for the regional office.
As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.
This position is also responsible for the monthly processes and finance reports for the regional office.
This includes maintaining the
strongest financial controls, keeping approved documentation (receipts, bank
transactions, vouchers) on file, recording transactions according to SCI
guidelines, producing monthly reports as required, and assuring adequate cash
flow for the regional office.
This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
This role will primarily focus on support to the East & Southern Africa Regional office.
This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.
This role will primarily focus on support to the East & Southern Africa Regional office.
Scope of Role:
Reports to: Head of Support Services
Dimensions: Save
the Children works in 12 countries in East Southern Africa (Kenya, Somalia,
Uganda, Rwanda, Sudan, South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique,
Malawi and Ethiopia) with a current staff complement of approximately 3500
staff and current expenditure of approximately $290 million each year
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: Finance Officer and Finance Assistant.
Key Areas of Accountability:
The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.
Staff directly reporting to this post: Finance Officer and Finance Assistant.
Key Areas of Accountability:
- Maintain the regional office accounting system
and support budget holders with coding, reporting and analysis.
- Responsible for ensuring timely
reconciliations: - Bank account and Balance sheet account reconciliations.
- Assuring adequate cash flow for the regional
office and managing cashflow needs.
- Reviews all Bank and Cash Payment vouchers and
ensures they are properly approved, ensuring the highest standard of
supporting documentation and an audit trail of workings and approval
accompanies all transactions.
- Ensure all contractual payments are settled
and accounted for accurately and on time.
- Review payments employees, suppliers and
contractors and recover debts from staff and third parties.
- Oversee interactions with bankers, SCI centre
and country programmes suppliers.
- Ensures proper controls in cash management.
- Finalises with preparation of the staff
payroll and variance reports.
- Ensures compliance with tax regulations in
Kenya, including ensuring that Payroll Income Tax deductions are remitted
and recorded in the KRA itax system on time both for National and
International staff and keeps abreast of all tax regulations.
- Prepares Terminal Grants provision.
- Prepares Depreciation Provision and reconciles
asset accounts.
- Completes Monthly Financial reports and
follows-up on action points from Monthly Financial reports and Monthly
Control Checklist for the Regional Office.
- Assists the Head of Support Services with
information and/or data for Budget Preparation and Forecast Reviews
- Provide budget monitoring information for the
Head of Support Services and other budget holders.
- Ensure cross charges to SC members and SCI
country offices meet accepted requirements and are regularly cleared.
Reviews reallocations for accuracy and authorisation.
- Responsible for timely closure of accounts at
the end of the year.
- Ensures Annual Statutory Audits are
commissioned and completed on time, being the main contact person during
audits.
- Implements and continually improve financial
controls, procedures and processes for the regional office, in line with
SCI policies and audit recommendations. Some procedures include, but not
limited to, Scheme of Delegations, Financial Procedures Manual for the
Regional Office, Anti-fraud policy, among others.
- Participates in Procurement Committees to
ensure financial compliance.
- When possible, work closely with Regional
Finance team with reporting and analysis of country financial information
and returns in addition to ad hoc project work at key points in the
financial calendar.
- Perform any other related tasks as may be
assigned.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved.
- Creates a managerial environment to lead,
enable and maintain our culture of child safeguarding
Ambition:
- Sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
- Future orientated, thinks strategically and on
a global scale
Collaboration:
- Approachable, good listener, easy to talk to;
builds and maintains effective relationships with colleagues, Members and
external partners and supporters
- Values diversity and different people’s
perspectives, able to work cross-culturally.
Creativity:
- Develops and encourages new and innovative
solutions
- Cuts away bureaucracy and encourages an
entrepreneurial approach
Integrity:
- Honest, encourages openness and transparency,
builds trust and confidence
- Displays consistent excellent judgement
Qualifications and Experience
- Undergraduate degree in accounting/finance or
equivalent. CPAK/ACCA qualification a must.
- 5 years of experience in an accounting/finance
role. Not-for-profit organisation preferred.
- Computer fluency; highly competent using
Microsoft Excel and other MS applications.
- Familiarity with computerised accounting
systems – AGRESSO Preferred and payroll software
- Ability to gather facts and data, scrutinise
with ease, determine a logical solution and resolve issues with minimal
supervision.
- Proven ability to handle a workload and
multi-task in order to meet deadlines.
- The highest level of integrity and commitment
to preventing corruption.
- Strong interpersonal skills and ability to
interact with all departments
- Experience in line managing staff.
How to Apply
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org
Application closes 11th May 2016 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself.
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org
Application closes 11th May 2016 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself.
We need to keep children safe so our
selection process reflects our commitment to ensuring that only those who are
suitable to work with children are considered for these posts.
All successful applicants will
therefore be required to complete a Police Check and must sign onto our Child
Safeguarding Policy and organizational Code of Conduct.
