Food and
Agriculture Organization of the United Nations
Vacancy Announcement
No: VA-004-2016
Issued on: 22 March 2016
Deadline
for Application: 5 April
2016
Position
Title: Assistant
Operations Officer
Contract
Type: Service
Contract
Duty
Station: Nairobi
Organizational
Unit: FAO
Representation Office in Kenya
Duration: 12 months with possibility
of extension
Eligible
Candidates: Kenyan
Nationals
Anticipated
Start Date: May 2016
General
Description of Tasks and Objectives to be Achieved:Under the
general supervision of the FAO Representative, the direct supervision of the
Resilience Coordinator Sub Regional Office and in close collaboration with the
Finance and Administration Unit and Programme Management Unit (PMU), the
Assistant Operations Officer will perform the following duties:
Key
Responsibilities:
- Provide
administrative and operational support in formulation, implementation and
management of projects in the relevant sector
Key Activities:
- Directly
responsible for providing operational support during preparation, planning
and implementation of project activities in line with FAO’s procedures.
This includes functions related to procurement, contracts, Letters of
Agreement (LOAs); staffing and recruitment, travel (planning and
reporting), financial monitoring;
- Initiate
and follow-up a broad variety of administrative and operational actions
necessary for the timely implementation of projects, including recruitment
actions, travel requests, letters of introduction/instructions, briefing
schedules and procurement of equipment;
- Assist
in the preparation and updating of detailed procurement plans, preparation
of tenders, drafting and review of letters of agreements and contracts to
ensure the successful and timely implementation of projects;
- Assist
in preparation of work plans, monitoring and review of project
implementation to ensure that all operations activities are carried out in
line with the plan and raise any concerns with Sector Head and/or Deputy
FAOR;
- Assist
in drafting initial project budgets, maintain regularly updated financial
monitoring system of portfolio of projects in the respective sector,
prepare field budget authorizations, budget revisions, funds transfer
requests, and preparation of project progress and final financial
statements (including mapping of the project expenditures for Result Based
Budget when required);
- Establish
and maintain up-to-date basic records required for project implementation,
and reference records on directives and procedures of a technical or
administrative nature relating to field operations work; reconcile
operational records with other corporate records of the organization
regarding personnel, budget, training, purchases, contracts and reports;
- Provide
guidance and advice to project staff in the areas of operations and
administrative matters; arrange meetings on day-to-day project matters;
- Maintain
a register of where all assets procured by the projects are and ensure
proper hand over of assets and liaise with Finance Unit for recording into
the FAO corporate assets register.
- Brief
junior operations personnel regarding all aspects of the job, ensuring
adherence to procedures, guidelines and work requirements; ensure accuracy
and diligence of the work provided
- Perform
other related duties as required
Minimum Requirements
- Bachelor’s
degree in Economics, Business Administration or other related field.
- Three
years’ relevant work experience in project management/operations and
support
- Computer
proficiency in use of standard MS Office packages (Word, Excel,
PowerPoint)
- Good
communication and report writing skills
- Fluency
in written and spoken English
- Proven
experience with UN regulations and procedures will be an added advantage
How to Apply:
Candidates
are requested to attach a cover letter and FAO Personal Profile Form (PPF). To
create the PPF, please follow the instructions available at http://www.fao.org/employment/irecruitment-access/en/.
In order
for your application to be properly evaluated, please ensure that all sections
of the on-line profile are completed.
Please note
that attached resumes or CV’s in place of the PPF will not be considered.
Please send your application to vacancy-kenya@fao.org quoting the position title and vacancy announcement number.
Applications
received after the deadline and without all the specified/ required documents
will not be given consideration.
Only short
listed candidates will be contacted
This vacancy is open to both male and female candidates.
Qualified
female candidates are encouraged to apply.
Persons
with disabilities are equally encouraged to apply.
