International
Rescue Committee (IRC)
Finance Clerk -
Lodwar
Sector: Finance
Location: Kenya
Employee
Type: Regular
Employee
Category: Full
Time
Job Purpose / Objective: Finance Clear will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Lodwar and ensuring there is enough cash to implement the program activities
- Maintain
petty cash at the set limit ensuring no cash shortage at all times.
- Ensure
that all cash payments are fully supported and are authorized at set
limits as per IRC Kenya delineation chart before disbursement.
- Prepare
the spreadsheets to upload stage ready for review by Finance Manager
before submission to Nairobi Finance
- Monitor
and track cash advanced to program and support staff on a monthly basis
ensuring that liquidation reports are prepared and correction journals
raised ready for review by finance Manager
- Perform
supervised petty cash counts every Friday
- Ensure
that all cash received is duly receipted, coded and promptly banked
- Prepare
all check disbursement vouchers. Ensure the payment is fully supported and
duly authorized as per the authorized delineation chart before writing the
check
- Ensure
that once checks are signed they are collected by vendors and signed for
proper identification of the person collecting and details indicated in
the checks release register
- Assist
in preparation of bank reconciliation statement on a monthly basis for
Lodwar bank account
- Rubber
stamping ‘paid’ on all such documents once checks and cash vouchers are
signed before filing
- Maintain
an organized and well documented (all files must be labeled properly and
visibly) and sequential filing system for all cash and cheque disbursement
vouchers. Ensure that files with original documentations are sent to
Nairobi on a monthly basis and duplicate files are maintained for field
use.
- Act
as a bank agent for Lodwar IRC bank account.
- Carrying
out finance Manager’s duties in his/her absence.
- To
represent finance in tender committee meetings when nominated to do so
- Be
receptive to the training IRC will give to develop your technical and
professional competence
- Be
adaptable and flexible with a view to taking on board new tasks and new
assignments in due course
- To
act at all times in accordance with US and Kenyan Law and Standard
accounting practice.
- Any
other duties as may be assigned by supervisor.
Key Result Areas
- Timely
payments of suppliers and staffs using fully authorized vouchers as per
the authority delineation chart
- Timely
monitor and tracking of advances and processing of liquidations
- Maintain
up to date filling system for the financial documents and correspondence
- Keep
online update of the cash book spread sheets and reconciliation of the
cash on a daily basis
- Perform
supervised petty cash counts every Friday
- Rubber
stamping ‘paid’ on all such documents once checks and cash vouchers are
signed before filing
- Compliance
to both internal control procedures, Donor Rules & Regulations
Required Qualifications:
- O’
Level (Secondary Education)
- CPA
II qualification
Required Experience & Competencies:
- At
least three years of finance and accounting experience in a similar post
- Knowledge
of fund accounting, procurement and financial management of US and UN
cooperative agreements.
- Knowledge
of Microsoft Office software, accounting package knowledge (SUN system) will
be an added advantage.
- Excellent
interpersonal, organizational, and time management skills
- Supportive
personnel management style and ability to work in and as a team
- Ability
to carry out responsibilities independently with minimal technical support
- Excellent
spoken and written English.
Kenyan nationals are encouraged to apply.
International
allowances are not available for this position.
Salary and
other benefits are compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC
considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status or disability.
Disclaimer: Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes. In the event that you receive any request
for payment of any sort, please get in touch with us on Tel: +(254-020)
2727730, Email: IRCKenya@rescue.org or report to the nearest police.